Accounts Receivable/accounts Payable Clerk

4 days ago

Watertown, United States Socomec, Inc. Full time

**About Socomec Inc.**

Socomec (the “Company”) was founded in 1922 and has its global headquarters in France. Socomec designs and manufactures cutting-edge B to B products and solutions within its core areas of expertise: Critical Power, Power Control & Safety, Energy Efficiency, and Energy Storage. With 10% of its annual sales revenue being reinvested into research and development, Socomec even has its very own state-of-the-art testing laboratories.

As an independent manufacturer, with 12 international manufacturing sites, Socomec is known for its innovative, high-quality products. We have grown to a global team of over 3,600 employees. Socomec is comprised of 28 subsidiary companies worldwide, with a strong and growing presence in North America. This Accounts Receivable Specialist role is located in Watertown, Massachusetts.

**About This Role**

This is a full-time position for an Accounts Receivable/Payable Clerk who will play a crucial role in managing the cash flow and financial health of a company by ensuring accurate and timely processing of both payables and receivables.

This position will report to the Finance Controller of Socomec Inc. Responsibilities include, but are not limited to:

- Accounts Receivable (AR) Responsibilities:_
- Generating customer invoices and statements.
- Verifying accuracy of customer invoices and ensuring proper authorization.
- Recording and coding customer payments in the accounting system.
- Following up on overdue customer accounts and managing collections.
- Reconciling customer accounts and resolving discrepancies.
- Preparing AR bank reconciliations
- Investigating and resolving customer billing inquiries and disputes.
- Monitoring the AR aging report to ensure timely collection of receivables.
- Maintaining customer records and managing the customer database.
- Accounts Payable (AP) Responsibilities_
- Processing invoices received from vendors.
- Verifying that invoices are accurate and have appropriate authorization.
- Recording and coding invoices into the accounting system.
- Initiating and overseeing the approval process for invoice payments.
- Ensuring timely and accurate payments to vendors.
- Reconciling vendor statements and resolving discrepancies.
- Communicating with vendors regarding payment status and inquiries.
- Preparing AP bank reconciliations
- Managing the AP aging report to ensure timely payment of obligations.
- Maintaining vendor records and managing the vendor database.
- General Responsibilities_
- Reconciling AP and AR sub-ledgers with the general ledger and bank
- Assisting with month-end and year-end close processes.
- Generating financial reports related to AP/AR activities.
- Collaborating with other departments, such as purchasing, sales, and finance, to resolve issues and improve processes.
- Ensuring compliance with company policies and procedures, as well as relevant accounting standards and regulations.
- Participating in audits and providing support as needed.
- Contributing to process improvements and system enhancements related to AP/AR functions.

**Qualifications, Skills & Experience**

**Key Attributes**
- Integrity and confidentiality
- Takes initiative and takes pride in their work
- Strong customer service skills (internal and external customers alike)
- Professional written and communication skills
- Problem solving skills
- Extremely well organized and reliable
- High degree of accuracy and attention to detail
- Able to manage multiple tasks while prioritizing work load and expectations
- Exceptional follow-up, seeing tasks through to completion
- Ability to work as part of a team
- Takes ownership of issues and works alone with little or no supervision
- IT savvy and comprehends business systems and procedures
- Demonstrated ability to follow company policies and procedures.

**IT / PC Skills requirements**
- Utilization of Socomec Group Business Systems (ERP LN, Salesforce) - training provided
- High proficiency with Microsoft Office knowledge with emphasis on EXCEL, Word and Outlook

**Experience**
- 3-5 years’ professional experience working within the accounts receivable function, preferably in manufacturing or sales environment of more than $10M in revenue and B2B
- 3-5 years’ professional experience in meeting month-end/annual deadlines
- 1-3 years' professional experience with any ERP system
- 1-3 years’ proven experience in implementing/driving process improvement
- At least 3 years’ experience with operating spreadsheets and accounting software
- At least 1 year experience of customer service and negotiation
- Strong ability to calculate, post and manage accounting figures and financial records

**Benefits**
- Hybrid work environment (3 days in the office minimum) after training period is complete
- Group health benefits program
- Paid time off
- Short-Term and Long-Term Disability insurance
- Life insurance
- Company Sponsored 401(K)
- Tuition reimbursement
- Parental Leave
- Casual dress
- On

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