Administrative Assistant Ii

4 weeks ago

Boston, United States University of Massachusetts Boston Full time

**Job no**: 523426

**Position Type**: Staff Full Time

**Campus**: UMass Boston

**Department**: Veterans' Affairs

**Pay Grade**: 17

**Date opened**: 29 May 2024 Eastern Daylight Time

**Applications close**: 12 Jun 2024 Eastern Daylight Time

**General Summary**:
The Veteran’s Affairs Assistant will provide administrative support to the Director of Veteran’s Affairs. The incumbent will serve as the first point of contact for the office and will interact with student veterans to explain the policies and procedures regarding the various benefit programs available to student veterans. S/he will also certify student enrollment through the secure Veteran Affairs system and will calculate and report cost of attendance to ensure that the student and university receives timely tuition and fee payments; compile statistical reports for proposals and auditing purposes, in accordance with Veterans Affairs and university protocol; and will serve as a liaison between the veteran and all state and federal agencies, as well as all campus offices to assist the veteran in their pursuit of their educational degree. The incumbent will also assist the Director in the coordination of work unit conferences, meetings and special events.

**Examples of Duties**:

- Interact with student veterans and explain the policies and procedures regarding the various benefit programs available to student veterans; assist Reserve and National Guard members with tuition assistance and National Guard Tuition Fee waiver submissions; assist students with stipend and payment inquiries; when appropriate, provide references to school or training programs.
- Prepare and answer correspondence accurately and in a timely manner to meet the needs of internal and external customers in accordance with university policies and procedures, to provide a high-level of customer service excellence and to maintain communication between the university and the work unit.
- Certify student enrollment through the secure Veterans Affairs system; calculate and report cost of attendance and cost changes to Veterans Affairs to ensure that the student and university receives timely tuition and fee payments, to ensure that the student receives their monthly stipend and to minimize overpayments.
- Maintain and archive both hard copy and electronic records, files and/or department/unit work materials in accordance with department/work unit, grant and university policies and procedures; gather, update and ensure accurate account of all student veterans, certification and changes to enrollment; enter information into respective departmental databases to retain current, accurate, organized and accessible records; retrieve information from files, when necessary.
- Assist the Director with the coordination of work unit conferences, meetings, interviews and appointments, special events or similar activities; order food, supplies and other necessary materials and equipment, as needed.
- Compile statistical reports for proposals and auditing, in accordance with Veterans Affairs and university protocol and request; gather and compile enrollment numbers, funds received and other required information and submit to the Director for review and approval.- Contact local veteran programs and state/federal agencies regarding educational benefits for disabled benefits.
- Acts as a liaison between the veteran and all state and federal agencies; represent the student in cases of payment or eligibility discrepancies; communicate with military Education Services Officers to ensure timely tuition assistance approvals for active duty and reservist students.
- Acts as a liaison between the veteran and all campus offices to assist the veteran in their pursuit of their degree; refer students to the various campus offices, including Student Veterans’ Center, Up, Academic Advising, Undergraduate and Graduate Admissions, based on their immediate need; assist student with petitioning the Registrar’s Office for military training credits, in-state residency appeals and/or for prior approval to take courses at other institutions;
- Communicate and coordinate efforts with students to exchange information, resolve problems and/or facilitate progress of activities; assist students in understanding the academic and attendance policies and procedures of the university.
- Perform other duties as assigned.

**Qualifications**:

- The incumbent must have at least three years of full-time, or equivalent part-time, experience in office management, office administration, business administration or business management is required. Knowledge of the educational benefits available to veterans is required. Experience working in a higher education system is preferred.
- Knowledge of the principles, practices and procedures of office management, including office record keeping, office correspondence control, the types and uses of office equipment and supplies and business letter preparation.
- Knowledge of the metho

  • Administrative Assistant II, Cardiovascular

    4 weeks ago

    Boston, Massachusetts, United States Brigham & Women's Hospital(BWH) Full time

    Job Description - Administrative Assistant II, Cardiovascular The Administrative Assistant II provides all required administrative support for multiple physicians. Additionally, the position supports a broad range of clinical, operational, programmatic and network development for the Cardiology Program. S/He will require a high degree of organization and...

  • Administrative Assistant II

    4 weeks ago

    Boston, Massachusetts, United States Brigham & Women's Hospital(BWH) Full time

    Job Description - Administrative Assistant II The Division of Infectious Disease at Brigham & Women's Hospital (BWH) is a part of the Department of Medicine, Brigham and Women's Hospital, and is affiliated with Harvard Medical School (HMS). The division has 55 faculty members, and over 250 staff and researchers, including over multiple locations across...

  • Administrative Assistant II

    3 weeks ago

    Boston, Massachusetts, United States Brigham & Women's Hospital(BWH) Full time

    Job Description - Administrative Assistant II The Division of Infectious Disease at Brigham & Women's Hospital (BWH) is a part of the Department of Medicine, Brigham and Women's Hospital, and is affiliated with Harvard Medical School (HMS). The division has 55 faculty members, and over 250 staff and researchers, including over multiple locations across...

  • Administrative Assistant II

    4 weeks ago

    Boston, Massachusetts, United States Brigham and Women's Hospital Full time

    Job Description - Administrative Assistant II - Hematology - Hybrid Overview:The mission of the Hematology Division of Brigham and Women's Hospital (BWH) is to provide advanced clinical care, teaching, and research in hematology. As part of the multidisciplinary Dana-Farber Brigham Cancer Center, we are one of the largest centers for adults with blood and...

  • Administrative Assistant II

    3 weeks ago

    Boston, Massachusetts, United States Brigham and Women's Hospital Full time

    Job Description - Administrative Assistant II - Hematology - Hybrid Overview:The mission of the Hematology Division of Brigham and Women's Hospital (BWH) is to provide advanced clinical care, teaching, and research in hematology. As part of the multidisciplinary Dana-Farber Brigham Cancer Center, we are one of the largest centers for adults with blood and...

  • Administrative Assistant Ii

    7 days ago

    Boston, Massachusetts, United States Brigham & Women's Hospital(BWH) Full time

    ADMINISTRATIVE ASSISTANT II / 40 HOURS / DAY / BWH - SECURITY GENERAL SUMMARY/OVERVIEWUnder general supervision of the Director, coordinates all operational and administrative aspects of the Police, Security & Parking office. Serves as the assistant to the Director, Operations Manager, and Security/Parking Management team.PRINCIPAL DUTIES AND...

  • Administrative Assistant Ii

    2 months ago

    Boston, United States Glyde Talent Full time

    **Administrative Assistant II ($23-26/hr)** We are looking for a responsible Administrative Assistant to perform administrative and clerical tasks. **What’s In It For You**: - Compensation of $23-26/hr **Responsibilities**: - Organize and schedule appointments - Plan meetings and take detailed minutes - Book travel arrangements - Act as the point of...

  • Administrative Assistant Ii

    2 days ago

    Boston, United States Glyde Talent Full time

    **Administrative Assistant II ($23-26/hr)** We are looking for a responsible Administrative Assistant to perform administrative and clerical tasks. **What’s In It For You**: - Compensation of $23-26/hr **Responsibilities**: - Organize and schedule appointments - Plan meetings and take detailed minutes - Book travel arrangements - Act as the point of...

  • Administrative Support Assistant Ii

    2 weeks ago

    Boston, United States Next 150 Construction, LLC Full time

    Overview: G.O. Services is a fully owned subsidiary of Gilbane and is looking for an Administrative Support Assistant. The **Administrative **Suppo**rt Assistant II** is responsible for helping to maintain organization in a construction management environment. **Responsibilities**: - Data entry - Filing - Scanning documents - Managing calendars &...

  • Administrative Specialist II

    3 weeks ago

    Boston, United States DelDOT Full time

    Introduction Make a Difference with DHSS Our mission at the Department of Health and Social Services (DHSS) is to improve the quality of life of Delaware citizens by promoting health and well-being, fostering self-sufficiency, and protecting vulnerable populations. We prioritize personal and family independence by assisting individuals and families...

  • Administrative Assistant II-Human Resources

    2 months ago

    Boston, Massachusetts, United States Bunker Hill Community College Full time

    Location: Boston, MA Category: Classified Staff Posted On: Mon Mar Job Description: The Administrative Assistant II reports to the Executive Director and collaborates with other HR team members, including the Director of Compensation and Benefits, Assistant Director of Talent Management, Senior Human Resources Associate, and Personnel Analysts. In...

  • Administrative Assistant II-Human Resources

    3 weeks ago

    Boston, Massachusetts, United States Bunker Hill Community College Full time

    Location: Boston, MA Category: Classified Staff Posted On: Mon Mar Job Description: The Administrative Assistant II reports to the Executive Director and collaborates with other HR team members, including the Director of Compensation and Benefits, Assistant Director of Talent Management, Senior Human Resources Associate, and Personnel Analysts. In...

  • IT System Administrator II

    3 weeks ago

    Boston, United States Metropolitan Area Planning Council Full time

    The Metropolitan Area Planning Council an independent state agency serving Greater Boston is looking for an experienced IT System Administrator II to join our team serving a 130-person staff in Downtown Boston. Principal responsibilities will inc IT, System Administrator, Windows Server, Administrator, Microsoft, Support, Technology

  • Administrative Assistant Ii

    3 weeks ago

    Boston, United States Brigham & Women's Hospital(BWH) Full time

    **Administrative Assistant II - Hematology - Hybrid** - (3288248) **Overview**: The mission of the Hematology Division of Brigham and Women’s Hospital (BWH) is to provide advanced clinical care, teaching, and research in hematology. As part of the multidisciplinary Dana-Farber Brigham Cancer Center, we are one of the largest centers for adults with blood...

  • Administrative Assistant II

    3 days ago

    Boston, United States Brigham and Women's Hospital Full time

    Administrative Assistant II - Infectious Disease-(3288954) Description The Division of Infectious Disease at Brigham & Women’s Hospital (BWH) is a part of the Department of Medicine, Brigham and Women’s Hospital, and is affiliated with Harvard Medical School (HMS). The division has 55 faculty members, and over 250 staff and researchers, including...

  • Administrative Assistant II

    3 weeks ago

    Boston, United States Brigham & Women's Hospital(BWH) Full time

     Job Description - Administrative Assistant II (3288954)   The Division of Infectious Disease at Brigham & Women’s Hospital (BWH) is a part of the Department of Medicine, Brigham and Women’s Hospital, and is affiliated with Harvard Medical School (HMS). The division has 55 faculty members, and over 250 staff and researchers, including over multiple...

  • Administrative Assistant II

    4 weeks ago

    Boston, United States Brigham & Women's Hospital(BWH) Full time

     Job Description - Administrative Assistant II (3288954)   The Division of Infectious Disease at Brigham & Women’s Hospital (BWH) is a part of the Department of Medicine, Brigham and Women’s Hospital, and is affiliated with Harvard Medical School (HMS). The division has 55 faculty members, and over 250 staff and researchers, including over multiple...

  • Administrative Assistant II

    4 weeks ago

    Boston, United States Brigham and Women's Hospital Full time

     Job Description - Administrative Assistant II - Hematology - Hybrid (3288248)   Overview: The mission of the Hematology Division of Brigham and Women’s Hospital (BWH) is to provide advanced clinical care, teaching, and research in hematology. As part of the multidisciplinary Dana-Farber Brigham Cancer Center, we are one of the largest centers for...

  • Systems Administrator II

    4 weeks ago

    Boston, United States Bullhorn Full time

    For the past 25 years, Bullhorn has dedicated itself to building industry-leading, cloud-based software for the staffing and recruitment industry. Led by the original co-founder, partnered with venture capital, and powered by seasoned leaders across a global workforce with an eye toward innovation, Bullhorn has had year over year growth, making it the market...

  • Staff Assistant II

    7 days ago

    Boston, Massachusetts, United States Massachusetts General Hospital Full time

    Staff Assistant II Description GENERAL SUMMARY/OVERVIEW: Working under the direction of and closely with the Principal Investigator and in collaboration with investigators, research staff and department/division administrators, the Staff Assistant II provides a broad range of support to the lab and its research efforts. Responsibilities will include...