Administrative Support Assistant Ii

2 weeks ago

Boston, United States Next 150 Construction, LLC Full time

Overview:
G.O. Services is a fully owned subsidiary of Gilbane and is looking for an Administrative Support Assistant. The **Administrative **Suppo**rt Assistant II** is responsible for helping to maintain organization in a construction management environment.

**Responsibilities**:

- Data entry
- Filing
- Scanning documents
- Managing calendars & schedules
- Completing other reporting projects as assigned
- Assisting in tracking & collecting HR documentation
- Compiling documentation for reporting and audits
- Extracting specified information or adding appropriate standard coding and attachments to documents
- Compiling simple summaries of information relating to documents processed
- Assisting in compliance for insurance & safety requirements
- Assisting timesheet collection, approval and other items related to the payroll process
- Locating and extracting information from files and records as requested
- Assisting equipment team with tracking inventory and producing corresponding documentation/reporting
- Preparing expense reports both paper and in electronic system
- Ordering and distributing supplies, PPE, technology, etc.
- Local travel required (weekly/as needed)

Qualifications:
**KEY COMPETENCIES**
- ** Communicate Effectively** - Listen to understand and clearly convey information in all forms based on the audience to ensure shared meaning of the message
- ** Act Inclusively** - Ensure that actions and behaviors are respectful; show empathy and treat others with dignity. Leverage capabilities and insights of individuals with diverse perspectives, abilities and motivation.
- ** Solve Problems** - Identify, prioritize and implement alternatives for a solution.
- ** Demonstrate Agility/ Adaptability** - Maintain effectiveness and adjust to change by exploring the rationale, trying new approaches, and collaborating with others to make the change successful. Create an atmosphere of open-mindedness to change.
- ** Drive for Results** - Show passion and commitment while delivering on business outcomes. Create a sense of individual ownership and accountability.
- ** Champion Innovation** - Identify opportunities for new and improved ways of doing things that result in value added, unique and differentiated solutions.

**Experience/Education**
- AS or BS degree
- 3 years of office experience in a construction related field
- Or equivalent combination of education and experience

**Knowledge, Skills & Abilities**
- Strong communication skills
- Excellent organizational skills
- Ability to work in a team environment
- Proficient in Microsoft Office, including Word, Excel, and Power Point
- Ability to travel locally using own transportation

Salary to be determined by the education, experience, knowledge, skills, and abilities of the applicant, internal equity, and alignment with market data.

For Providence, RI this ranges from $54,000.00 - $70,000.00 plus benefits and retirement program.

For Boston, MA this ranges from $56,000.00 - $76,000.00 plus benefits and retirement program.
- G.O. Services offers an excellent total compensation package which includes competitive health and welfare benefits and a generous profit-sharing/401k plan. Qualified applicants who are offered a position must pass a pre-employment substance abuse test._
- G.O. Services is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to age, color, national origin, race, religion, sex, sexual orientation, gender identity, protected veteran status, or disability status._

  • Administrative Assistant II, Cardiovascular

    4 weeks ago

    Boston, Massachusetts, United States Brigham & Women's Hospital(BWH) Full time

    Job Description - Administrative Assistant II, Cardiovascular The Administrative Assistant II provides all required administrative support for multiple physicians. Additionally, the position supports a broad range of clinical, operational, programmatic and network development for the Cardiology Program. S/He will require a high degree of organization and...

  • Administrative Assistant II

    4 weeks ago

    Boston, Massachusetts, United States Brigham & Women's Hospital(BWH) Full time

    Job Description - Administrative Assistant II The Division of Infectious Disease at Brigham & Women's Hospital (BWH) is a part of the Department of Medicine, Brigham and Women's Hospital, and is affiliated with Harvard Medical School (HMS). The division has 55 faculty members, and over 250 staff and researchers, including over multiple locations across...

  • Administrative Assistant II

    3 weeks ago

    Boston, Massachusetts, United States Brigham & Women's Hospital(BWH) Full time

    Job Description - Administrative Assistant II The Division of Infectious Disease at Brigham & Women's Hospital (BWH) is a part of the Department of Medicine, Brigham and Women's Hospital, and is affiliated with Harvard Medical School (HMS). The division has 55 faculty members, and over 250 staff and researchers, including over multiple locations across...

  • Administrative Assistant II

    4 weeks ago

    Boston, Massachusetts, United States Brigham and Women's Hospital Full time

    Job Description - Administrative Assistant II - Hematology - Hybrid Overview:The mission of the Hematology Division of Brigham and Women's Hospital (BWH) is to provide advanced clinical care, teaching, and research in hematology. As part of the multidisciplinary Dana-Farber Brigham Cancer Center, we are one of the largest centers for adults with blood and...

  • Administrative Assistant II

    3 weeks ago

    Boston, Massachusetts, United States Brigham and Women's Hospital Full time

    Job Description - Administrative Assistant II - Hematology - Hybrid Overview:The mission of the Hematology Division of Brigham and Women's Hospital (BWH) is to provide advanced clinical care, teaching, and research in hematology. As part of the multidisciplinary Dana-Farber Brigham Cancer Center, we are one of the largest centers for adults with blood and...

  • Program Administration Manager Ii- Life Support

    6 days ago

    Boston, United States Boston Children's Hospital Full time

    75428BR - Patient Services-Nursing **Job Posting Description** - The Program Administration Manager II position oversees the Life Support Program at Boston Children’s Hospital (BCH). They are responsible for developing and implementing program plans, budgets and scheduling courses and instructors. This position will also function as the American Heart...

  • Administrative Specialist II

    3 weeks ago

    Boston, United States DelDOT Full time

    Introduction Make a Difference with DHSS Our mission at the Department of Health and Social Services (DHSS) is to improve the quality of life of Delaware citizens by promoting health and well-being, fostering self-sufficiency, and protecting vulnerable populations. We prioritize personal and family independence by assisting individuals and families...

  • Administrative Assistant Ii

    7 days ago

    Boston, Massachusetts, United States Brigham & Women's Hospital(BWH) Full time

    ADMINISTRATIVE ASSISTANT II / 40 HOURS / DAY / BWH - SECURITY GENERAL SUMMARY/OVERVIEWUnder general supervision of the Director, coordinates all operational and administrative aspects of the Police, Security & Parking office. Serves as the assistant to the Director, Operations Manager, and Security/Parking Management team.PRINCIPAL DUTIES AND...

  • Program Administration Manager II- Life Support Program

    4 weeks ago

    Boston, United States Children's Hospital Boston Full time

    75428BRJob Posting Title:Program Administration Manager II- Life Support ProgramDepartment:Patient Services-NursingAutoReqId:75428BRStatus:Full-TimeStandard Hours per Week:40 Job Posting Category:AdministrationJob Posting Description:The Program Administration Manager II position oversees the Life Support Program at Boston Childrens Hospital (BCH). They are...

  • IT System Administrator II

    3 weeks ago

    Boston, United States Metropolitan Area Planning Council Full time

    The Metropolitan Area Planning Council an independent state agency serving Greater Boston is looking for an experienced IT System Administrator II to join our team serving a 130-person staff in Downtown Boston. Principal responsibilities will inc IT, System Administrator, Windows Server, Administrator, Microsoft, Support, Technology

  • Administrative Assistant II-Human Resources

    2 months ago

    Boston, Massachusetts, United States Bunker Hill Community College Full time

    Location: Boston, MA Category: Classified Staff Posted On: Mon Mar Job Description: The Administrative Assistant II reports to the Executive Director and collaborates with other HR team members, including the Director of Compensation and Benefits, Assistant Director of Talent Management, Senior Human Resources Associate, and Personnel Analysts. In...

  • Administrative Assistant II-Human Resources

    3 weeks ago

    Boston, Massachusetts, United States Bunker Hill Community College Full time

    Location: Boston, MA Category: Classified Staff Posted On: Mon Mar Job Description: The Administrative Assistant II reports to the Executive Director and collaborates with other HR team members, including the Director of Compensation and Benefits, Assistant Director of Talent Management, Senior Human Resources Associate, and Personnel Analysts. In...

  • Administrative Assistant Ii

    3 weeks ago

    Boston, United States Brigham & Women's Hospital(BWH) Full time

    **Administrative Assistant II - Hematology - Hybrid** - (3288248) **Overview**: The mission of the Hematology Division of Brigham and Women’s Hospital (BWH) is to provide advanced clinical care, teaching, and research in hematology. As part of the multidisciplinary Dana-Farber Brigham Cancer Center, we are one of the largest centers for adults with blood...

  • Administrative Assistant Ii

    2 months ago

    Boston, United States Glyde Talent Full time

    **Administrative Assistant II ($23-26/hr)** We are looking for a responsible Administrative Assistant to perform administrative and clerical tasks. **What’s In It For You**: - Compensation of $23-26/hr **Responsibilities**: - Organize and schedule appointments - Plan meetings and take detailed minutes - Book travel arrangements - Act as the point of...

  • Administrative Assistant Ii

    2 days ago

    Boston, United States Glyde Talent Full time

    **Administrative Assistant II ($23-26/hr)** We are looking for a responsible Administrative Assistant to perform administrative and clerical tasks. **What’s In It For You**: - Compensation of $23-26/hr **Responsibilities**: - Organize and schedule appointments - Plan meetings and take detailed minutes - Book travel arrangements - Act as the point of...

  • Administrative Assistant II

    3 days ago

    Boston, United States Brigham and Women's Hospital Full time

    Administrative Assistant II - Infectious Disease-(3288954) Description The Division of Infectious Disease at Brigham & Women’s Hospital (BWH) is a part of the Department of Medicine, Brigham and Women’s Hospital, and is affiliated with Harvard Medical School (HMS). The division has 55 faculty members, and over 250 staff and researchers, including...

  • Administrative Assistant II

    3 weeks ago

    Boston, United States Brigham & Women's Hospital(BWH) Full time

     Job Description - Administrative Assistant II (3288954)   The Division of Infectious Disease at Brigham & Women’s Hospital (BWH) is a part of the Department of Medicine, Brigham and Women’s Hospital, and is affiliated with Harvard Medical School (HMS). The division has 55 faculty members, and over 250 staff and researchers, including over multiple...

  • Administrative Assistant II

    4 weeks ago

    Boston, United States Brigham & Women's Hospital(BWH) Full time

     Job Description - Administrative Assistant II (3288954)   The Division of Infectious Disease at Brigham & Women’s Hospital (BWH) is a part of the Department of Medicine, Brigham and Women’s Hospital, and is affiliated with Harvard Medical School (HMS). The division has 55 faculty members, and over 250 staff and researchers, including over multiple...

  • Administrative Assistant II

    4 weeks ago

    Boston, United States Brigham and Women's Hospital Full time

     Job Description - Administrative Assistant II - Hematology - Hybrid (3288248)   Overview: The mission of the Hematology Division of Brigham and Women’s Hospital (BWH) is to provide advanced clinical care, teaching, and research in hematology. As part of the multidisciplinary Dana-Farber Brigham Cancer Center, we are one of the largest centers for...

  • Administrative Support Assistant

    7 days ago

    Boston, United States Dutech Systems Full time

    TITLE: Administrative Assistant (740449) LOCATION: Dept of Transportation-10 Park Plaza - Boston, MA START DATE: 06/24/2024 END DATE: 12/31/2024 WORK DAYS: 5 **Administrative Support to General Services Team.** Provide assistance to all visitors for the General Services Department - Create, track, assign and close-out electronic work orders -...