Executive Assistant
2 weeks ago
**Organization Overview**:
Michelson Twenty Million Minds Foundation (20MM), founded in 2010, is an affiliated organization of Michelson Philanthropies. We believe that equitable educational and economic opportunities are essential to activating humanity’s full potential. For more than a decade, our foundation has served 20 million minds—the approximate number of post-secondary students in the United States—by advancing open educational resources, smart justice, digital equity, and intellectual property education.
Since our founding, our work has grown to include investing in tech entrepreneurs, changemakers, and policy with the goal of catalyzing scalable innovations in the knowledge economy and accelerating progress toward a more just world. The foundation continues to expand into other verticals, challenging social inequalities and injustices in fields beyond education.
**Position Summary**
**You will**:
The Executive Assistant will be responsible for overseeing the below. While these are core duties for the role, the Executive Assistant is not limited to performing what is captured here; we think growth is good. You should too Responsibilities include:
**Executive Support**
- Serve as the first point of contact for the CEO and COO, filtering inquiries and requests to manage their workload effectively.
- Optimize CEO and COO's schedule with heavy calendar management
- Support the CEO and leadership team to ensure seamless execution of plans and avoid scheduling conflicts
- Coordinate internal and external meetings for multiple executives
- Manage, organize, and safeguard confidential material, displaying the utmost level of discretion and ethical standards
- Attend Executive meetings when needed to record minutes and identify action items and follow-ups
- Facilitate and manage all signature requests for the CEO, ensuring timely review, approval, and execution of documents while maintaining strict confidentiality and compliance with organizational policies.
- Manage Executive events and book travel and logistics
- Build relationships with key stakeholders in the CEO’s internal and external network; represent the CEO in a professional manner
- Coordinate executive projects and gather status updates
- Assist with strategic planning and budget preparation as needed
- Prepare expense reports and additional ad hoc reports as needed
- Help organize and review incoming material, providing notes and coverage on submissions and project drafts
- Prioritize conflicting obligations and needs, independently and proactively carry out projects to completion on tight deadlines
- Responds to requests from internal and external sources with appropriate action using independent judgment
- Engage in industry research and events registration as directed
- Conduct research for new areas of work, as requested
- Lead oversight for special projects
- Prepare presentation materials
- Support the organization with company-wide events, including annual meetings, staff retreats, and holiday parties, collaborating with relevant departments for execution
**You’ve gotta have**:
- A college degree in a related field (AA, BA, BS) or equivalent combination of experience and education that provides the necessary knowledge, skills, and abilities to perform the essential functions of this position
- 5-7 years of work experience providing operations/administrative management
- 3 years supporting C-level executives
- Exceptional organizational and time management skills, with the ability to prioritize and multitask with competing deadlines simultaneously, working effectively and efficiently to provide quality service delivery.
- Energetic, enthusiastic and comfortable pushing back and saying “no” to others when necessary
- Creative, detail-oriented, and resourceful, with excellent follow-through skills, and able to complete assignments in a timely, accurate manner.
- Exceptional time management, organization and personal effectiveness
- Excellent written and verbal communication skills
- Ability to both work independently and take a highly collaborative approach to your work
- Ability to use utmost discretion in handling sensitive/confidential information.
- Action oriented, strong track record as an implementer and self-starter
- Flexibility and the ability to adapt to changing business needs
- A willingness to manage ambiguity, knowing that we don't yet have all the answers but are committed to finding them
- Experience and confidence as an effective communicator who demonstrates excellent verbal, written, and presentation skills (including proofreading and editing); exhibits astute interpersonal skills and diplomacy
- Have experience working in a fluid environment, can pivot easily, and capable of making decisions with mínimal guidance
- Enjoys sharing their administrative superpowers with colleagues and teams
- Love driving ideas and projects forward There’s no challenge you’ve met yet that you haven’t figured ou
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