Administrative Assistant/reception

2 weeks ago

Annapolis, United States Brothers Flooring Services, LLC Full time

As an Administrative Assistant working directly with the owner on federal and government contracts, your role is crucial in facilitating smooth operations, managing administrative tasks, and supporting the owner in various capacities. This position entails a blend of secretarial duties, client interaction, and coordination of federal contract-related activities. It requires a detail-oriented individual capable of multitasking, strong communication skills, and the ability to adapt to dynamic work environments.

**Responsibilities**:
1. **Federal Contracts Management**:

- Assist in the preparation, submission, and management of federal contract proposals.
- Coordinate with relevant stakeholders to ensure compliance with federal regulations and contract requirements.
- Maintain organized records of all contract-related documents and communications.

2. **Administrative Support**:

- Provide administrative support to the owner, including managing schedules, travel arrangements, and correspondence.
- Maintain confidentiality of sensitive information and documents.

3. **Client Interaction**:

- Serve as a point of contact for customers, providing assistance, answering inquiries, and addressing concerns.
- Develop and maintain positive relationships with clients, subcontractors, and government agencies.

4. **Travel Coordination**:

- Arrange travel logistics for the owner, including booking flights, accommodations, and transportation.
- Accompany the owner on occasional travels to various locations for meetings, site visits, and contract negotiations.

5. **Federal Compliance**:

- Ensure compliance with federal regulations, security protocols, and clearance requirements.
- Facilitate the process of obtaining necessary clearances and permissions for accessing federal facilities and locations.

6. **Product and Technique Knowledge**:

- Familiarize yourself with the company's products, services, and techniques used in federal contracts.
- Stay updated on industry trends, government procurement policies, and relevant regulations.

**Requirements**:

- 1-2 years of experience as an Administrative Secretary would be advantageous but not required.
- Proficiency in managing documents, spreadsheets, and databases.
- Filing, recordkeeping, and organizational skills.
- Working knowledge of printers, copiers, scanners.
- Proficiency in appointment scheduling and call forwarding systems.
- Excellent written and verbal communication skills.
- Exceptional interpersonal skills.

Work Remotely
- No

**Job Types**: Full-time, Part-time

Pay: $29,120.00 - $37,440.00 per year

**Benefits**:

- Flexible schedule
- Paid time off

Schedule:

- Monday to Friday

**Education**:

- High school or equivalent (preferred)

**Experience**:

- Customer service: 2 years (preferred)

**Language**:

- English (required)

Ability to Relocate:

- Annapolis, MD 21401: Relocate before starting work (required)

Work Location: In person

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