Program Assistant

2 weeks ago

Annapolis, United States Chesapeake Bay Trust Full time

**About the Trust**

The Chesapeake Bay Trust seeks to engage and empower a diverse range of groups to take actions that enrich the natural resources and local communities of the Chesapeake Bay region. The Trust is a non-profit grant-making organization established by state government in 1985. The Trust currently makes 400+ grants and other awards per year ranging from $100 to ~$400,000 for projects in the capacity building, community engagement, conservation, environmental education, restoration, and science realms. In the past 15 years, the Trust has significantly increased its grant-making through various revenue streams under the purview of four Trust departments, with annual grant-making of approximately ~$30 million.

**Position Responsibilities**

The Program Assistants will spend approximately 80% of their time assisting their program team in advancing its mission, and approximately 20% of their time supporting the Trust in other avenues of work. Specific duties include:

- Assist in the management of grants that advance the Trust’s stewardship and restoration goals, including the steps of proposal review (programmatic and budgetary aspects), status and expense report review, award revision requests, and final report/close-out, for a subset of the Trust’s award portfolio. Some management activities may require site visits.
- Serve as the lead on grantee correspondence for their program team.
- Prepare grant reports and meeting preparation material for staff and review committees.
- Prepare queries of grant data as needed for a variety of purposes, such as funding partner requests, reports to the Board of Trustees, legislature, the Trust’s website, and more.
- Provide support to a subset of not-for-profit organizations in the preparation of grant proposals and in the management of grant awards.
- Support their program team with grant program advertisements.
- Develop and post grant-related website content to describe project/program success.
- Assist the program team with event logistics (e.g., compiling registration list(s), presentation slides, meeting materials such as an agenda for a team meeting, taking meeting notes), including review committee days and external events such as grantee workshops, press events, and/or symposia.
- Support internal and external meeting logistics including hosting meetings on virtual platforms such as Zoom and/or Microsoft Teams.
- Assist the program team with special projects, such as grantee newsletters, social media posts, blogs, and/or annual reports.
- Support several administrative functions, such as tracking and recording grants, reviewing award financial back-up documentation to submit for payment, and supporting quarterly reporting to our funding partners.
- Other projects and duties as assigned.

**Skills and Qualifications**
- High level of proficiency in the Microsoft Office suite of programs (especially Excel, Word, and PowerPoint) (required).
- Ability to tackle multiple tasks in a timely and effective manner (required).
- Ability to work independently and in team settings (required).
- Excellent written and oral communication skills (required).
- Experience with at least one database that illustrates the ability to learn (preferred).
- Bachelor’s degree (preferred)
- An interest in environmental and community health issues (preferred).
- Personal vehicle or access to a vehicle/transportation and valid driver’s license or access to transportation options necessary to facilitate site visit travel and travel to the office (required).

**Position Salary and Benefits**

**How to Apply

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