Executive Assistant

3 weeks ago

Tarrant County TX, United States Tarrant County, TX Full time

**Summary**:
**THIS POSTING MAY CLOSE AT ANY TIME ONCE A**
**SUFFICIENT NUMBER OF APPLICATIONS HAVE BEEN RECEIVED**

The Executive Assistant provides a wide variety of strategic, advanced management support and superior administrative services to the Criminal District Attorney (CDA) as well as members of the Executive Team that includes the Chief of Staff, Criminal Chief, Civil Chief, and Investigative Chief in a fast-paced, high-profile, and dynamic environment that is ever-evolving to stay in stride with changes in the Criminal District Attorney's Office. The Executive Assistant handles problems that may arise with the public and law enforcement agencies within Tarrant County, which includes municipalities and law enforcement agencies. The position requires the use of sound critical thinking and independent judgment, exercising professional discretion and confidentiality.

**_
Tarrant County employees enjoy superior health, retirement, and insurance benefits._**
**_For more information, please click on the link below:_**

**Essential Duties and Responsibilities**:

- Ensures effective and efficient operation of the Criminal District Attorney's daily schedule. Makes independent judgment calls in absence of the Criminal District Attorney based on knowledge, experience, and office policy and maintains confidentiality. Ensures compliance with applicable laws, statutes, regulations, and policies as they relate to actions directed by the Criminal District Attorney related to criminal law, compliance with the Brady list, death penalty cases, and CLE compliance.
- Conducts research for the development of executive initiatives and policy directed by the Criminal District Attorney that include but are not limited to criminal justice trends and best practices, planning processes and initiatives, and other analysis as directed. Researches and coordinates special projects with department heads and staff, organizations, and individuals.
- Acts as a liaison between the Criminal District Attorney, Executive Team, elected officials, civic leaders, department heads, Chiefs of Police, the general public, and all phases of government. Interacts with, advises, directs problem resolution, assists, and provides information on behalf of the Criminal District Attorney relating to inquiries from elected officials, other departments, government agencies, law enforcement agencies, and the general public.
- Performs administrative and executive secretarial duties for the Criminal District Attorney and Executive Team including maintaining executive calendars, scheduling appointments and speaking engagements, creating presentations and handouts, attending meetings, and taking meeting minutes. Coordinates travel and training arrangements and reimbursements for the Criminal District Attorney.
- Coordinates and oversees planning and implementation of special events, functions, forums, trainings, and meetings initiated out of the Criminal District Attorney's Office. Secures event location within or outside of County offices; schedules and invite attendees; and facilitates room setup, audiovisual needs, registration, food and refreshments, speaker presentations, handouts, travel, parking, etc. Monitors funds and budget for function.
- Supervises support staff, approves time, and provides annual evaluation.
- Serves as "first contact" for many phone calls and walk-ins from the general public, directing them to the proper departments and contacts that meet their needs. Responds to difficult situations involving irate and hostile individuals; troubleshoots and collaborates to resolves basic problems and issues that arise.
- Provides personnel and recruitment support to the Chief of Staff and Business Office. Maintains the department hiring database and coordinates interviews and processing for new attorneys. Runs criminal history checks for applicants.
- Attends special meetings as needed to provide follow-up and requested information on items pertaining to the Commissioner's Court, special meetings and programs, board and commission directives, and law enforcement meetings. Provides assistance in order to record agenda and minutes of proceedings of meetings as needed. May attend meetings, provide staff support, and maintain records for Criminal District Attorney's special meetings, law enforcement agencies, and other boards or commissions as needed.
- Attends meetings within the County and represents the Criminal District Attorney's Office at community meetings.
- Assists in the recommendation, administration, and monitoring of Prosecutor Office Apportionment funds administered by the Office of the State Comptroller Judiciary Section.
- Performs all other related duties involved in the operation of the business as assigned or required.

**Minimum Requirements**:

- Bachelor's degree or equivalent.
- ** Three (3) full-time years **office management, executive or administrative assistant, or related experience required.
- Must obtain TLETS cert

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