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Administration Supervisor

4 months ago

College Station, United States CIG Solar Manufacturing Full time

**CSM** CIG Solar Manufacturing

College Station Texas, United States

**Job Title**: Administration Supervisor/Manager

**Summary**: The Administration Supervisor/Manager at CIG Solar Manufacturing (CSM) is responsible for overseeing and coordinating the administrative functions of the organization. This role ensures efficient office operations, manages administrative staff, and supports various departments with administrative tasks.

**Key Responsibilities**:

- Supervise and manage administrative staff, including assigning tasks and monitoring performance.
- Develop and implement administrative policies and procedures to ensure efficient office operations.
- Oversee office maintenance and supplies, ensuring a well-organized and functional work environment.
- Coordinate with other departments to provide administrative support as needed.
- Prepare and manage budgets for administrative functions and monitor expenses.
- Ensure compliance with company policies and procedures.
- Handle confidential information with discretion.
- Plan and coordinate company events, meetings, and activities.

**Qualifications**:

- Bachelor’s degree in Business Administration, Management, or a related field.
- Minimum of 5 years of experience in an administrative management role.
- Strong organizational and leadership skills.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
- Ability to handle confidential information with integrity and discretion.

**Skills Required**:

- Strong attention to detail and accuracy.
- Ability to manage multiple tasks and prioritize effectively.
- Excellent interpersonal and communication skills.
- Proficiency in office management software and tools.
- Strong problem-solving and decision-making abilities.
- Ability to work independently and as part of a team.

**Standard Operating Procedures (SOPs) for Administration Supervisor/Manager**

**SOP for Staff Supervision**:

- Assign tasks and responsibilities to administrative staff.
- Monitor staff performance and provide feedback and support.
- Conduct regular performance evaluations and address any performance issues.
- Ensure staff adhere to company policies and procedures.

**SOP for Office Operations**:

- Develop and implement administrative policies and procedures.
- Oversee office maintenance, including cleaning, repairs, and supplies.
- Ensure all office equipment is functional and well-maintained.
- Maintain a well-organized and efficient work environment.

**SOP for Budget Management**:

- Prepare and manage budgets for administrative functions.
- Monitor expenses and ensure adherence to budgetary constraints.
- Approve and process administrative expenditures.
- Prepare financial reports related to administrative functions.

**SOP for Event Planning and Coordination**:

- Plan and coordinate company events, meetings, and activities.
- Arrange logistics, including venue, catering, and equipment.
- Prepare agendas, materials, and communications for events.
- Ensure events are executed smoothly and efficiently.

**SOP for Confidential Information Handling**:

- Handle sensitive and confidential information with discretion.
- Ensure all confidential documents are stored securely.
- Follow company policies and procedures for information security.
- Report any breaches of confidentiality promptly.

**SOP for Interdepartmental Support**:

- Coordinate with other departments to provide administrative support.
- Ensure timely and accurate completion of administrative tasks.
- Facilitate communication and collaboration between departments.
- Address any administrative issues or concerns promptly.

Pay: $50,000.00 - $52,367.96 per year

**Benefits**:

- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance

Schedule:

- Monday to Friday
- Weekends as needed

**Experience**:

- Warehouse experience: 1 year (preferred)

Ability to Commute:

- College Station, TX (required)

Ability to Relocate:

- College Station, TX: Relocate before starting work (preferred)

Work Location: In person