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Student Records Coordinator

4 months ago

Washington, United States The TenSquare Group Full time

**ABOUT MERIDIAN PCS**Meridian is a PreK-8th grade school located in Washington DCs vibrant U Street Corridor. Our mission is to inspire a passion for learning in our students and to help them build their self-confidence and self-respect through academic achievement. Our 650+ students are a diverse mix of African-American, Latino, Asian, African, and White students. Almost 30% of our students are English language learners, and we have one of the largest Hispanic populations in DC charter schools. We are committed to building a community of teachers and staff who reflect the rich diversity of our student body. Our middle school campus serves nearly 200 students in the Columbia Heights neighborhood in grades 6-8.Meridian is committed to serving families from our local communities; and one-third of our students live within a half mile of the school. The U Street Corridor was once the heart of black culture in DC and offers a tangible historical archive for our students, and Columbia Heights is one of the most racially and economically diverse neighborhoods in the District. We are also proud of the fact that Meridian is a school of choice for parents all eight wards of the city are represented among our student population.Meridians strengths include two beautiful and historic campuses, with nearby outdoor and recreational grounds; state of the art technology for students and teachers; updated and aligned curricula; an academic program laser-focused on student growth, achievement, and social-emotional development; extensive professional development and support for teachers and leaders; and a school culture grounded in student achievement, collaboration, and student-centered learning.Join us as we continue to take Meridian from good to great For additional information about Meridian visit mpcs-dc.org.**ABOUT THE POSITION**The Student Records Coordinator is responsible for organizing and supporting activities that facilitate the accuracy of Meridians student files, information, and records. This person plays an integral role in student enrollment, data/records requests, report cards, and attendance processes. The position is a full time, salaried, 12-month position. Primary job duties include, but are not limited to the following:

- Accurate maintenance of both hard copy and electronic student files and documentation therein
- Management of student registration, enrollment and residency verification processes
- Managing processes for student documentation collection
- Coordinating with families and other approved DC entities to fulfill records requests
- Support of student attendance documentation
- Administrative support to Data Manager and to the Manager of School, Family and Community Engagement

**Student Files and Document Maintenance**
- Maintains records and generates reports, as requested by school personnel
- Enters and maintains student information for new, current and former students in the student information system (PowerSchool), accurately and timely
- Checks and reviews a variety of data for accuracy, completeness, in conformance with established standards and procedures in PowerSchool, the student information system
- Able to read error reports and subsequently correct any validation errors
- Coordinates with families and school stakeholders to collect any missing documentation
- Prepares and maintains cumulative records
- Maintains records in accordance with local, state federal and Meridian policies and procedures
- Maintains and respects confidentiality of student information
- Implement data management techniques and methods to ensure consistent program quality

**Student Registration, Enrollment & Residency**
- Manages student registration and lottery/wait list systems (InfoSnap, My School DC, CWMS)
- Maintains enrollment and registration tracker
- Monitors progress to enrollment targets
- Enters appropriate enrollment, withdrawal, and transfer data into student information system
- Securely maintains all appropriate enrollment, transfer, and withdrawal documentation
- Provides information, prepares correspondences and related matters, prepares and maintains files and records, and completes all necessary steps associated with student registration and withdrawal
- Collects, verifies, and maintains DC Residency documentation for all Meridian students

**Coordination to Fulfill Data Requests**
- Supports internal data and report requests
- Assists teachers, parents and students with student registration and withdrawals
- Requests student records, as needed
- Prepares and sends student records to schools for transfer students following guidelines

**Student Attendance**
- Supports mandated attendance monitoring and reporting
- Maintains attendance meeting documentation
- Conducts legally required CFSA reporting for chronically truant students
- Assist in communication and outreach to students and families regarding student attendance issues

**Administrative Support**
- Supports Data Manager in