Administrative Assistant, Wic Engineering

4 weeks ago


San Francisco, United States Okta Full time

**Get to know Okta**

Okta is The World’s Identity Company. We free everyone to safely use any technology—anywhere, on any device or app. Our Workforce and Customer Identity Clouds enable secure yet flexible access, authentication, and automation that transforms how people move through the digital world, putting Identity at the heart of business security and growth.

At Okta, we celebrate a variety of perspectives and experiences. We are not looking for someone who checks every single box - we’re looking for lifelong learners and people who can make us better with their unique experiences.

Join our team We’re building a world where Identity belongs to you.

**Administrative Assistant, WIC Engineering**

**What you’ll be doing**
- Calendar management - coordinate all meetings both internal and external, being proactive about conflicts and understanding priorities. This role will involve heavy calendar management.
- Manage the daily schedule of the executives; coordinate domestic and international travel, process expense reports and assist with management of budget needs
- Field incoming requests; exercise strong judgment and discretion with highly confidential information.
- Schedule and coordinate logistics for meetings, conferences and special events (onsite & offsite).
- Maintain trusting relationships with customers, prospects, team and contacts
- Provide backup support for other Admins in the department

**What you’ll bring to the role**
- Minimum 3+ years of professional experience; ideally supporting 3 or more executives
- Ability to interact in a professional manner with customers, prospects and internal team
- Experience with web-based scheduling and collaboration tools; GSuite, Coupa, Navan, Zoom, and Workday
- Experience with arrangement of schedules and logistics, at times, across multiple time zones
- Outstanding time management skills and attention to detail
- Ability to quickly learn new tools and technologies; interest and experience in using technology to improve work efficiency
- Expectation of complete confidentiality on all business matters
- Ability to effectively communicate and collaborate with a diverse range of people and job functions
- Excellent verbal and written communication skills
- Ability to remain energetic and positive in a fast paced environment
- Excellent common sense and ability to make solid judgment calls autonomously
- Ability to be proactive and anticipate next steps
- Get along well with a variety of personalities; team player attitude
- Ability to prioritize multiple tasks
- Experience planning company events and managing logistics within budget

LI-CM2

**What you can look forward to as an Full-Time Okta employee**
- Amazing Benefits
- Making Social Impact
- Fostering Diversity, Equity, Inclusion and Belonging at Okta

**Okta**
- The foundation for secure connections between people and technology



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