Corporate Executive Assistant
4 weeks ago
**This is where you save and sustain lives**
At Baxter, we are deeply connected by our mission. No matter your role at Baxter, your work makes a positive impact on people around the world. You’ll feel a sense of purpose throughout the organization, as we know our work improves outcomes for millions of patients.
Baxter’s products and therapies are found in almost every hospital worldwide, in clinics and in the home. For over 85 years, we have pioneered significant medical innovations that transform healthcare.
Together, we create a place where we are happy, successful and inspire each other. This is where you can do your best work.
Join us at the intersection of saving and sustaining lives— where your purpose accelerates our mission.
**Your Role**
The Corporate Executive Assistant plays a meaningful role on the team, providing dedicated support to the executive as well as one or two additional leaders and providing support for function as a whole. Exposure to senior levels of the organization, partnering with other Corporate Executive Assistants and Senior Executive Assistants, and external team members will be part of the day-to-day responsibilities.
**What you'll be doing**
- Direct support for the Chief Supply Chain Officer and potentially 1-2 leaders and indirect support for department activities and employees
- Coordinate/manage schedules for corporate leaders.
- Build/prepare correspondence and complex presentations. Develop database/spreadsheets.
- Coordinate global and domestic travel arrangements, including air, ground transportation, hotels, visas/passports, and meeting coordination
- Support departmental projects and projects manage/event coordinate departmental meetings and events which could include both in-person or virtual or mixed events.
**What you'll bring**
- HS Diploma required; Associates' degree or professional certification preferred
- 6+ years of experience at Executive Assistant or Sr. Executive Assistant level (2+ years of Baxter experience preferred but not required)
- Excellent written, verbal and interpersonal communication skills and ability to interact with senior leadership internally and externally
- Excellent organization and project management skills; Identify new solutions to complex problems. Understand available resources and deliver on short notice.
- Experience working with Global teams and internal/external business partners
- Must possess outstanding critical thinking skills, exercise sound business judgment; results and solutions oriented supporting a fast-paced frequently changing environment; ability to work independently and identify proactive solutions to sophisticated situations (especially when dealing with ambiguity); Quickly and decisively takes action in fast-changing, unpredictable situations. Demonstrate exceptional anticipation skills, ability to grasp the big picture yet track operational detail.
Shows a tremendous amount of initiative in tough situations; is exceptional at spotting and seizing opportunities.
- Leader; go-to resource for admin team. Ability to motivate others and manage differences.
- Exceptional Outlook calendar management/scheduling skills
- Exceptional knowledge of Powerpoint, Word, Excel, Outlook and computers/systems
- Highly proficient in invoice/PO processing
- Exceptional knowledge of Zoom, WebEx, Teams and video conferencing. Adjusts with new technology and shifts in business strategy.
- Leadership role providing administrative support/management of internal and external events as requested
- Baxter is committed to supporting the needs for flexibility in the workplace. We do so through our flexible workplace policy which includes a minimum of 3 days a week onsite. This policy provides the benefits of connecting and collaborating in-person in support of our Mission._
**Equal Employment Opportunity**
Baxter is an equal opportunity employer. Baxter evaluates qualified applicants without regard to race, color, religion, gender, national origin, age, sexual orientation, gender identity or expression, protected veteran status, disability/handicap status or any other legally protected characteristic.
EEO is the Law
EEO is the law - Poster Supplement
Pay Transparency Policy
**Reasonable Accommodations**
**Recruitment Fraud Notice**
Baxter has discovered incidents of employment scams, where fraudulent parties pose as Baxter employees, recruiters, or other agents, and engage with online job seekers in an attempt to steal personal and/or financial information. To learn how you can protect yourself, review our Recruitment Fraud Notice.
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