Office Assistant

3 weeks ago

Riverhead, United States NYU Langone Health Full time

**NYU Langone Hospital-Long Island** is a 591-bed university-affiliated medical center, which offers sophisticated diagnostic and therapeutic care in virtually every specialty and subspecialty of medicine and surgery. We are a major regional healthcare resource with a deep commitment to medical education and research, offering a full complement of inpatient and outpatient services. At NYU Langone Health, equity, diversity, and inclusion are fundamental values. We strive to be a place where our exceptionally talented faculty, staff, and students of all identities can thrive. We embrace diversity, inclusion, and individual skills, ideas, and knowledge. _For more information, go to _nyulangone.org_, and interact with us on _LinkedIn_, _Glassdoor_, _Indeed_, _Facebook_, _Twitter_, _YouTube_ and _Instagram_._

**Position Summary**:
We have an exciting opportunity to join our team as a Office Assistant - Part Time - NYUL FGP Riverhead.

**Responsibilities**:

- Performs other duties as assigned
- Provides reception assistance (i.e. greet patients, answer calls, requests for assistance are directed to proper individual, etc.). Screens telephone callers in pleasant and a professional manner; handles call; take messages or directs caller to appropriate person or area. Schedules routine appointments, follow-ups for visits and procedures that do not require or have already been pre-authorized. Refers all inquiries regarding pre-authorizations/certifications to the appropriate person. Responsible for collecting and completing any patient related documents. Assist patient in enrolling in Patient Secure if necessary. Responsible for daily confirmation of patient appointments, with appropriate notations in system. Maintains schedule to ensure no gaps in scheduling system.
- Responsible for patient check-in and check-out. Gathers all patient demographic related data and materials from patients andor their representatives. Obtains insurance information (ID card, member group #s, etc.), verifies insurance eligibility electronically, takes their picture and asks them to use Patient Secure. On subsequent visits, asks them to verify demographic info and makes any necessary edits. Collect and ask patients to sign patient related documents including HIPAA, MSPQ, ABN, etc. Follow up with patients and/or their representatives, physician offices, etc. to gather missing data and materials in order to complete the intake process, or refers to more senior level staff.
- Responsible for collecting co-pays and any other balances owed to institution. Scan all necessary documents (insurance cards, lab requisitions, etc.) into the intake system. Monitors intake work queue for timely intake completion.
- May be responsible for pre-authorizations and certifications with the exception of surgical procedures. Ensures that appropriate procedure and diagnosis coding is utilized in the pre-certification and verification process and questions physicians, if appropriate, to ensure accuracy and completeness of information.
- Assists patients who have a question regarding insurance coverage. Refers patients who are in need of counsel on financial matters based on established criteria (e.g., denial of electronic insurance eligibility, ABN questions/concerns, questions regarding insurance or pay-or restrictions, making payment, multi plan determinations, any and all issues/questions/concerns relating to financial matters) to the appropriate business officecontact.
- Maintains cooperative and professional relationships with physicians, nurses and office and clinical staff. Types routine material such as forms and letters, envelopes, etc. Types materials neatly, accurately and according to instructions.
- Answers patient questions to ensure understanding and patient satisfaction, or refers them to more senior level staff. Maintains confidentiality on matters to which they are privileged.
- Maintains and receives files for area. Maintains files in organized and up-to-date manner in order to facilitate their retrieval. Completes filing in accordance with departmental procedures. Sorts and distributes documents and forms for area section. Distributes materials according to content of communications and departmental procedures. Logs in materials with respect to time and data when applicable. Processes incoming and outgoing documents. Completes forms neatly. Secures appropriate signatures and forwards documents/forms to correct destination based on pertinent Medical Center procedures. Maintains copy for files. Faxes documents in accordance with departmental procedures. Maintains supplies and cleanliness of space, restocks supplies as needed. Notifies supervisor of any shortage of supplies.
- May assist, provide guidance and/or train staff with completing intake related duties.

**Minimum Qualifications**:
**Preferred Qualifications**:
6 months Physician practice office experience. Knowledge of medical terminologyKnowledge of EPIC Ambulatory.

NYU Langone Hospi

  • Office Assistant

    2 weeks ago

    Riverhead, United States Seafield Center Full time

    Title:Office Assistant ID:5610-2 Department:Outpatient Location:Riverhead Description Full-Time Position available. Monday-Friday Day / Evening Available Since 1985, Seafield Center has helped people suffering from drug and alcohol addiction to begin the transforming journey to recovery. Seafield Services operates five outpatient treatment programs. We...

  • Office Assistant

    1 month ago

    Riverhead, United States Seafield Center Full time

    Title:Office Assistant ID:5610-2 Department:Outpatient Location:Riverhead Description Full-Time Position available. Monday-Friday Day / Evening Available Since 1985, Seafield Center has helped people suffering from drug and alcohol addiction to begin the transforming journey to recovery. Seafield Services operates five outpatient treatment programs. We...

  • Substitute Office Assistant

    2 days ago

    Riverhead, United States Riverhead Central School District Full time

    **POSITION: SUBSTITUTE OFFICE ASSISTANT** **UP TO 18.75 HOURS PER WEEK** **SALARY: $20.00 PER HOUR** **START DATE: 2022-2023 SCHOOL YEAR** **Job Qualifications** REQUIREMENTS**: - **High School Diploma or G.E.D.** - **NYSED Fingerprint Clearance** - **Spanish Speaking Preferred** **Application Deadline**:06/07/2024 **Civil Service Title**: SUBSTITUTE...

  • Office Assistant

    4 days ago

    Riverhead, United States NYU Langone Health Full time

    **NYU Langone Hospital-Long Island** is a 591-bed university-affiliated medical center, which offers sophisticated diagnostic and therapeutic care in virtually every specialty and subspecialty of medicine and surgery. We are a major regional healthcare resource with a deep commitment to medical education and research, offering a full complement of inpatient...

  • Office Manager

    2 days ago

    Riverhead, United States NY Marine Rescue Center Full time

    **Duties**: - Supervise administration/operations team including office manager/volunteer coordinator, assistant, and bookkeeper. - Oversee HR initiatives including insurance renewals, onboarding, employment issues, and benefits updates. - Process biweekly payroll, vendor payments, and weekly bank deposits. - Create and submit monthly and quarterly grant...

  • Administrative Assistant

    2 days ago

    Riverhead, United States Cabanillas & Associates, P.C. Full time

    **Administrative Assistant** **Cabanillas & Associates, P.C.** **Riverhead, New York** The job responsibilities include: - Answer In-Coming Calls/Review Voice Mails - Direct and Transfer Clients to Correct Staff Member - Confirm Client/Prospect Appointments - Schedule CM/PM appointments - Keep Log-In Sheet for clients & walk-Ins - Note Client Arrival in...

  • Legal Assistant/secretary

    2 months ago

    Riverhead, United States JPC Family Law Full time

    **Role**: **JPC Family Law** is seeking a Legal Assistant/Secretary to support the work of the office in its real estate and estate work. The Legal Assistant/Secretary will be expected to work closely with lawyers, clients, and community partners. This is an in-person position based in Riverhead, NY. This position is full-time, but part-time applicants will...

  • Medical Assistant

    2 days ago

    Riverhead, United States Stony Brook Administrative Services Full time

    General Summary: Responsible for performing a variety of duties that may be both clinical and administrative tasks. This includes assisting physicians with patient care and handling clerical, environmental and organizational tasks. Expected to provide information to patients so that they benefit from the clinical services. Essential Functions: - Check...

  • Administrative Assistant

    1 week ago

    Riverhead, United States My Guy Auto Supply Full time

    Job DescriptionJob DescriptionSalary: $17-$22We're expanding!We have a new opportunity for the right person to join our thriving store in the office/administration division. Responsibilities include:Organize office operations and procedures such as bookkeeping, information management, filing systems, and other clerical servicesManage close out reports....

  • Administrative Support Assistant

    2 weeks ago

    Riverhead, United States Peconic Bay Medical Center Full time

    **PBMC Medical Group** **We are currently looking for Administrative Support Assistants specific to our Pulmonary Office located in Riverhead. Pulmonary Experience Preferred.** **Education**: High School Diploma or equivalent. **Experience**: One year experience in a healthcare environment, preferably a medical office or hospital setting. **Job...

  • Dental Assistant

    1 week ago

    Riverhead, United States Sun River Health Full time

    Sun River Health provides the highest quality of comprehensive primary, preventative and behavioral health services to all who see it, regardless of insurance status and ability to pay, especially for the underserved and vulnerable. Sun River Health is a Federally Qualified, Non-Profit Health Center serving communities in Suffolk, Rockland, Orange, Dutchess,...

  • Dermatology Medical Assistant

    1 week ago

    Riverhead, United States Advanced Dermatology Full time

    Job DescriptionJob DescriptionDescription:Advanced Dermatology, P.C. is seeking an experienced Medical Assistant to come on board Full Time in our Riverhead office!Position SummaryThe Medical Assistant provides administrative and clinical support to licensed medical providers, as allowable bylaw, to ensure appropriate patient care and efficient office...

  • Administrative Assistant

    1 week ago

    Riverhead, United States EarthEfficient Full time

    Job Summary: **Duties**: - Bookkeeping tasks - Review and post vendor bills and solve price discrepancies - Run accounts payable reports and cut checks - Process expense reimbursements - Set up invoicing jobs by ensuring pricing is correct and documentation is available - Review completed invoices before submitting to clients - Assist in handling personnel...

  • Development Assistant

    3 weeks ago

    Riverhead, United States Northwell Health Full time

    Job Description **FT 37.5 hrs 8a-4p M-F **_May have to work some nights & weekends for events_** Job Responsibility - Serves as a liaison between donors, prospects, committee members, etc. - Maintains files and information relating to event/programs. - Assists in organizing volunteers and staffing for special events. - Drafts, transcribes and types various...

  • Administrative Assistant

    1 week ago

    Riverhead, United States My Guy Auto Supply Full time

    We're expanding!_ - We have a new opportunity for the right person to join our thriving store in the office/administration division._ - Responsibilities include:_ - _ Organize office operations and procedures such as bookkeeping, information management, filing systems, and other clerical services_ - _Manage close out reports. Reconcile received payments_ -...

  • Service Assistant

    3 weeks ago

    Riverhead, United States Buffalo Wild Wings Full time

    In most jobs, everyone doesn't spontaneously erupt into applause and start raining down high-fives. At Buffalo Wild Wings, that's just a Thursday night. This is the place to start the next phase of your career. Whether you grow in our system here or your game-plan takes you elsewhere, we want you to have an experience that lasts a lifetime. GAME TIME...

  • Development Assistant

    3 weeks ago

    Riverhead, United States Northwell Health Full time

    Job Description FT 37.5 hrs 8a-4p M-F May have to work some nights & weekends for events* Communicates with donors and prospects; maintains the Prospect Portfolio. Enters new prospects and other information on the application; maintains files and information relating to events/programs. Provides administrative support, as required; utilizes departmental...

  • Legal Secretary Executive Assistant/Court Reporting Executive assistan

    2 months ago

    Riverhead, United States Legal Services Full time

    Job DescriptionJob DescriptionLegal Assistant background, Full Time Executive Assistant: Immediate position available. Small 2 person office. Friendly environment.Background in Court Reporting industry a plus.Must have at least 2 years in the Legal industry. Must have advanced knowledge in all Microsoft Office 365 products, Microsoft Word, Microsoft Excel...

  • Legal Secretary Executive Assistant/Court Reporting Executive assistan

    2 weeks ago

    Riverhead, United States Legal Services Full time

    Job DescriptionJob DescriptionLegal Assistant background, Full Time Executive Assistant: Immediate position available. Small 2 person office. Friendly environment.Background in Court Reporting industry a plus.Must have at least 2 years in the Legal industry. Must have advanced knowledge in all Microsoft Office 365 products, Microsoft Word, Microsoft Excel...

  • Administrative Assistant

    2 weeks ago

    Riverhead, United States 1760 Homestead Farm Full time

    An opportunity to work in a unique environment, our office is located in a historic farmhouse on a small working farm. This position requires a detail orientated individual with experience in bookkeeping, data entry and maintaining schedules in a multi Knowledge in QuickBooks, Excel and Word are a must. Bi-lingual is a plus. Hours are Monday through Friday...