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Project Administrator
4 months ago
**CREATIVITY IS OUR SUPERPOWER.** It’s our heritage and it’s also our future. Because we don’t just make toys. We create innovative products and experiences that inspire fans, entertain audiences and develop children through play. Mattel is at its best when every member of our team feels respected, included, and heard—when everyone can show up as themselves and do their best work every day. We value and share an infinite range of ideas and voices that evolve and broaden our perspectives with a reach that extends into all our brands, partners, and suppliers.
**The Opportunity**:
The Inventor Relations team, as Mattel's outward-facing representatives, plays a crucial role in building external strategic partnerships to enhance connections with the toy and game inventor community. Our mission is to seek out innovation. As a Project Administrator, you will be an essential part of this team, facilitating the harvesting and shepherding of exterior submissions to fuel Mattel's global innovation pipeline. Your role will be instrumental in supporting our El Segundo Campus.
**What Your Impact Will Be**:
- Provide support to internal design teams and external clients
- Track items across various campuses, including FP, Mega, and Mattel
- Onboard and vet incoming inventors for both FP and Mattel to keep the external pipeline active and fresh
- Report Management
- track hold budgets, licensing agreements, model submissions, inventor portal updates, for Mattel and FP products
- Run reports and collect data on forecasts, volume quotas, submission counts, etc.
- Maintain contact and banking info weekly, as well as process and track check payments
- Shipping, receiving, and tracking of physical products from inventors
- Partner with meeting planning and trade show services for more extensive Inventor and Innovation events like Toy Fair and MCONN to keep track of deadlines for deliverables and manage event coordination
- Archive licensed products to ensure we have a record of our history
- Assist with Innovation and Ideation Sprints for Innovation Programs
- Manage external innovation subscriptions with external partners like Women in Toys, Mojo Nation, etc.
- Support team with calendar scheduling, booking travel, and other departmental duties.
**What We’re Looking For**:
- 2+ years of experience in a fast-paced environment
- Must have an extremely high attention to detail and a sense of urgency
- Proficiency in MS Office (MS Excel in particular & PowerPoint)
- Ability to positively build and maintain relationships across the organization
- Be a trusted and loyal partner; able to handle confidential and sensitive information
- Demonstrated ability to work as a team player and be the liaison between many teams
- Demonstrated excellent communication skills, both written and oral
- Positive and outgoing spirit
- Demonstrated organizational skills with an ability to think proactively and prioritize work
- Forward-thinker, able to see improvements to processes and share with others
- Experienced in corporate event planning is preferred
The base hourly rate for this position is between $27.50 and $43.75.
**How We Work**:
We are a purpose driven company aiming to empower generations to explore the wonder of childhood and reach their full potential. We live up to our purpose employing the following behaviors:
- ** We collaborate**: Being a part of Mattel means being part of one team with shared values and common goals. Every person counts and working closely together always brings better results. Partnership is our process and our collective capabilities is our superpower.
- ** We innovate**: At Mattel we always aim to find new and better ways to create innovative products and experiences. No matter where you work in the organization, you can always make a difference and have real impact. We welcome new ideas and value new initiatives that challenge conventional thinking.
- ** We execute**: We are a performance-driven company. We strive for excellence and are focused on pursuing best-in-class outcomes. We believe in accountability and ownership and know that our people are at their best when they are empowered to create and deliver results.
**Who We Are**:
Mattel is a leading global toy and family entertainment company and owner of one of the most iconic brand portfolios in the world. We engage consumers and fans through our franchise brands, including Barbie, Hot Wheels, Fisher-Price, American Girl, Thomas & Friends, UNO, Masters of the Universe, Matchbox, Monster High, MEGA and Polly Pocket, as well as other popular properties that we own or license in partnership with global entertainment companies. Our offerings include toys, content, consumer products, digital and live experiences. Our products are sold in more than 195 countries in collaboration with the world’s leading retail and ecommerce companies.
Mattel is recognized as a Great Place to Work and as one of Fast Company’s Best Workplaces for Innovator
