Legal Administrative Assistant

3 weeks ago

Los Angeles, United States Clark Hill Full time

**SUMMARY**:
**RESPONSIBILITIES/JOB DUTIES**:

- Prepare/assist in preparation of pleadings and discovery.
- Assist in law and motion practice, including preparation of notices and declarations.
- Format, edit, and proofread legal documents with attention to detail.
- Coordinate multi party depositions and mediations; coordinate and schedule lay and expert depositions; prepare and serve subpoenas; arrange for court reporters/videographers.
- Maintain calendars for all assigned attorneys.
- Preparation and submission of new client and/or new matter forms.
- File and serve pleadings/discovery in state and federal actions.
- Plan and make travel arrangements for assigned attorneys.
- Prepare and submit expense reports and check requests.
- Prepare correspondence.
- Communicate with clients as needed.
- Assist in sending vendor and expert invoices to clients.

**KNOWLEDGE, SKILLS, ABILITIES REQUIRED**:

- BA/BS degree preferred.
- Minimum of four years of experience as a Legal Secretary or Administrative Assistant in a law firm or corporate law department.
- Familiarity with and strong working knowledge of legal terminology and legal processes.
- Knowledge of both state and Federal court rules, e-filing, and court procedures.
- Advanced skills in MS Word, Outlook, Excel, Adobe, legal billing and document management programs (iManage).
- Must be familiar with calculating court deadlines; experience with legal calendaring programs preferred.
- Superior communication and engagement skills, including the ability to interact credibly and diplomatically with individuals at all levels of the Firm including clients.
- Ability to be flexible to respond quickly and positively to shifting demands and be able to communicate workload challenges to attorneys and/or administrative manager.
- Experience supporting multiple attorneys simultaneously.
- Ability to organize and prioritize numerous tasks and complete them under strict time constraints and be able to communicate workload challenges to attorneys and/or administrative manager.
- Must be self-motivated with the ability to work independently and as a team member.
- Should be a dependable, trustworthy team player that thrives in a fast-paced litigation environment.
- Ability to act as back-up to other team members to support additional attorneys when necessary.

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