Executive Assistant, Legal

2 weeks ago

Wayne, United States The Hartford Full time

Administrative Assistant - 87DA8N

We’re determined to make a difference and are proud to be an insurance company that goes well beyond coverages and policies. Working here means having every opportunity to achieve your goals - and to help others accomplish theirs, too. Join our team as we help shape the future.

Operating in a highly regulated industry, Hartford Funds seeks to maintain a culture of compliance and meet the highest standards of ethical business operations. Although this is a firm-wide commitment, Hartford Funds’ Legal Department plays a critical role in this effort.

**Responsibilities**:

- Provide administrative services for the General Counsel requiring the exercise of independent judgment on complicated and difficult administrative matters involving sensitive and confidential information.
- Communicate (clearly and effectively) with members of the Legal Department and coordinate other executive assistants within the organization.
- Prepare correspondence, including a variety of letters, memoranda, reports, charts, tables, legal forms, etc.; prepare agendas; transcribe minutes; compose documents from handwritten or verbal instructions; review documents for completeness and accuracy including proper format, grammar, spelling, punctuation, and adherence to policy and procedure; extracts and compile data and other information for reports; copy and distribute information.
- Develop, maintain, and manage accurate and organized manual and computerized filing systems; must be able to provide documents or information when requested, and create new files and filing systems when needed.
- Assist the attorneys and paralegals supporting the Boards of Directors/Trustees of the Hartford Funds Family of Funds, including maintaining various corporate documents. Assist in preparing, editing, and publishing notices, agendas, and materials in connection with Board and Committee meetings.
- Manage complex calendaring of busy, fluctuating schedules that often conflict, includes adding, canceling, and editing meeting requests, as well as ensuring timing and logístical details are in place.
- Maintain records related to billing for professional services, including establishing billing matter numbers within the legal accounting and invoice system. Assist the General Counsel and other attorneys in various budget-related matters, including preparing reports and coordinating with the Finance Department.
- Arrange and manage business travel and prepares expense reports.
- Assist attorneys in maintaining state law licenses and continuing legal education requirements.
- Manage the subscriptions for professional publications and the availability of office supplies for the team.

**Qualifications**:

- 7+ years of relevant experience with the ability to quickly develop a general understanding of firm’s business operations.
- Demonstrated exceptional document management and recordkeeping skills, and general organizational skills.
- Ability to build relationships and interact and communicate with individuals at all levels of the company, including the senior leader team, and representatives from firms providing professional services (law firms, auditors, etc.).
- Capable of exercising judgment, work independently, and the ability to multi-task and manage competing priorities effectively.
- Function as an effective communicator, problem-solver, and consummate team player
- Approachable, flexible, and supportive; maintain a positive attitude and a sense of humor.

Compensation

The listed annualized base pay range is primarily based on analysis of similar positions in the external market. Actual base pay could vary and may be above or below the listed range based on factors including but not limited to performance, proficiency and demonstration of competencies required for the role. The base pay is just one component of The Hartford’s total compensation package for employees. Other rewards may include short-term or annual bonuses, long-term incentives, and on-the-spot recognition. The annualized base pay range for this role is:
$70,000 - $100,000

Equal Opportunity Employer/Females/Minorities/Veterans/Disability/Sexual Orientation/Gender Identity or Expression/Religion/Age

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