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Assistant/coordinator

3 months ago

Studio City, United States Innovative PR Full time

**Job Title**: Assistant/Coordinator

**Company**: Innovative PR: Public Relations Firm specializing in Beauty Brands

**Location**: Studio City, CA

**About us**:
We are a leading Public Relations firm specializing in premier beauty brands, dedicated to providing top strategic PR services that elevate our clients' brands in the beauty industry. With a passion for innovation and creativity, we strive to make a significant impact in the ever-evolving beauty landscape.

**Responsibilities**:

- Provide high-level administrative support to the CEO, including managing calendars, scheduling meetings, and handling correspondence.
- Coordinate and prioritize multiple tasks and projects efficiently, ensuring deadlines are met.
- Act as a liaison between executives and internal/external stakeholders, maintaining professionalism and confidentiality at all times.
- Assist in the planning and execution of events, meetings, and presentations.
- Conduct research, compile data, and prepare reports as needed.
- Handle travel arrangements and accommodations for executives.
- Manage expenses and process invoices.
- Anticipate needs and proactively address issues before they arise.
- Manage and support CEO personal needs.

**Qualifications**:

- Bachelor's degree preferred.
- 2+ years of experience as an Executive Assistant or Personal Assistant, preferably in a PR agency or similar industry.
- Strong organizational and time-management skills with the ability to prioritize tasks effectively.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite and other relevant software.
- Discretion and confidentiality when dealing with sensitive information.
- Flexibility to adapt to changing priorities and deadlines.
- Knowledge of the beauty industry is a plus.

**Benefits**:

- Hourly Full Time Position ($18-22/hr)
- Paid time off and holidays.
- Opportunities for professional development and growth within the company.
- A collaborative and inclusive work environment with a passionate team dedicated to success.

**How to Apply**:
Pay: $18.00 - $22.00 per hour

Expected hours: 40 per week

**Benefits**:

- Paid time off

Schedule:

- 8 hour shift
- Monday to Friday

**Experience**:

- Microsoft Excel: 1 year (preferred)
- Microsoft Powerpoint: 1 year (preferred)

Ability to Commute:

- Studio City, CA 91604 (preferred)

Work Location: In person