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Office Manager

2 months ago

Asbury Park, United States Blette Brothers Construction Full time

Job Summary:
**Responsibilities**:

- Office Management:

- Manage and coordinate office operations and procedures.
- Supervise administrative staff and allocate responsibilities.
- Develop and implement training programs for office employees.
- Plan and coordinate office events and meetings.
- Maintain office efficiency by planning and implementing office systems, layouts, and equipment procurement.
- Ensure proper filing systems are in place for document organization.
- Oversee phone etiquette standards and customer service procedures.
- Handle basic HR functions such as onboarding new employees, maintaining employee records, and overseeing payroll processes.
- Manage office budget, expenses, and vendor relationships.
- Financial Management:

- Record timesheets for employees/payroll.
- Track time and expenses for each job.
- Prepare invoicing and change orders.
- Update spending on spreadsheets for individual jobs.
- Pay all office bills, expenses, and subcontractors’ checks.
- Manage insurance and worker’s comp payments.
- Handle some personal bills.
- Communication and Coordination:

- Assist in scheduling for senior management.
- Pick up, pay for, and drop off permits.
- Collect company data for bidding future jobs.
- Update social media and website.

Property Management:

- Manage approximately 30 apartments and lots for multiple clients.
- Schedule maintenance and repairs with tenants.
- Track expiring leases and follow up with tenants.
- Manage rent collection and deposits.
- Provide property owners with monthly rent roll profit/loss.
- Conduct weekly site checks of all common areas.
- Schedule and coordinate general and seasonal maintenance.
- Assist in vetting potential tenants.

**Experience**:

- Proven experience in office management, including team management and training development.
- Strong organizational skills with the ability to prioritize tasks effectively.
- Experience in event planning and coordination.
- Proficiency in file management, phone etiquette, HR, budgeting, and vendor management.

This position offers a competitive salary commensurate with experience. If you are a detail-oriented professional with excellent leadership skills and a passion for maintaining efficient office operations, we encourage you to apply.

Pay: $871.29 - $1,049.30 per week

**Benefits**:

- 401(k)
- Health insurance
- Paid time off

Schedule:

- 8 hour shift

Ability to Relocate:

- Asbury Park, NJ 07712: Relocate before starting work (required)

Work Location: In person