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Part-time Administrative Office Specialist

4 weeks ago

Lake Jackson, United States Brazosport College Full time

**Posting Details**:

- Posting Details

**Posting Number**:

- 70869**Job Title**:

- Part-Time Administrative Office Specialist - Assistant VP Student Success**Position Type**:

- Administrative/Staff**FTE**:

- Part-time**Department**:

- College Advancement**Pay Rate**:

- Position follows the administrative salary structure for an B21- Posting Text

**Job Summary/Basic Function**:

- Assists visitors and answers the telephone in the administrative area for the president, SVP, VPs, and AVPs
- Keyboards data on computer including inter
- and intra-office communications, reports, and requests to the Board of Regents, President, staff, students, and business/industry.
- Provide backup support across divisions as needed.
- Other duties include:

- scheduling meetings and appointments for the AVP,
- assists in preparing instructions and procedures for distribution to other administrative office specialists for completing college-wide tasks;
- make travel arrangements;
- monitors account balances in AVP’s area of supervision
- initiates budget transfers as needed,
- maintains filing system;
- orders departmental supplies
- creates and maintains monthly work reports;
- creates, reviews, and prepares various items for printing and signatures.
- Performs other duties of a similar nature or level as assigned.

**Physical Demands**:

- Able to traverse campus, lifting, carrying, pushing/pulling, reaching, handling, fine dexterity, bending, vision, hearing, and talking.**Minimum Qualifications**:

- The minimum qualifications for this position are:
- High school diploma or equivalent required; associate’s degree in Office Administration desired from a regionally accredited college.
- One year general office experience in performing office duties; three years desired.
- Experience with Microsoft Office Suite programs, Adobe Pro, and database systems, especially those used by the College.
- Excellent interpersonal, written, and oral communication skills.
- Possesses excellent organizational skills and skills that enhance one’s value to the institution; exceptional employment or educational qualifications may be given special consideration.

**Desirable Qualifications**:
**Posting Date**:

- 05/28/2024**Closing Date**:
**Open Until Filled**:

- Yes**First Pool Date**:

- 06/07/2024**Special Instructions to Applicants**:

- This position requires applicants to attach the following documents: resume, cover letter, and copies of transcripts for all completed college work.

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