Accounts Payable Associate

2 weeks ago

Parsippany, United States Solix Inc Full time

**Primary Responsibilities and Duties**:

- Assist with the workload of the accounts payable function.
- Ensure timely payments of vendor invoices & expenses and maintain accurate records and control reports.
- Assist with some aspects of the third-party invoicing system with a focus on ensuring vendors are set up in the invoicing portal
- Communicate with outside vendors regarding payments including statement reconciliation, Collect & verify all documents necessary for new vendors have been received for input into the financial system. Establish new vendors in the financial system.
- Assist with the output and distribution of checks
- Ensure proper and consistent compliance with approved policies
- Process the Import Manger file within Epicor to ensure proper validation of hand-off reports for payment.
- Assist AP Manager with fund distributions for Solix customers.
- Provide internal customer service support to all departments including reporting as necessary
- Maintain files and documentation thoroughly and accurately in accordance with company policy and accepted accounting practices.
- Assist with TIN matching and the I099 process to ensure compliance with taxing authority requirements. Provide 1099 reporting as needed. Assist in the creation & distribution of 1099’s and any additional documentation needed e.g. B-Notice & 1099 changes
- Provide support for special requests from Solix Management.
- Assist in month end Accounts Payable & company year-end closing. Produce monthly performance metric reports for Accounts Payable
- Assist in the establishment and accuracy of all recuring payments
- Assist the Manager of AP with identifying areas for process improvements and cost savings
- Prepare coding upload documents for large multi department invoices

**Minimum Education and/or Experience Requirements**:

- Associates degree plus at least three years related experience; or at least five years related experience.
- 2 years of accounts payable/general ledger systems and procedures experience; preferably using Epicor.

**Required Knowledge, Skills and Abilities**:

- Strong knowledge of applicable accounts payable systems and procedures
- Possess strong organizational and time management skills.
- Strong problem-solving skills, documentation skills, research and resolution skills
- Strong customer focus, including ability to manage internal & external inquiries and resolve complaints in a fast-paced environment.
- Ability to communicate effectively verbally and in writing.
- Ability to interact with employees and vendors in a professional manner.
- Strong Microsoft skills with an emphasis on Microsoft Excel

For more information about personal rights under Equal Employment Opportunity, visit: EEOC Poster, EEOC GINA Supplement, and OFCCP EEOC Supplement.
Solix, Inc. is an Equal Opportunity Employer - M/F/Veterans/Disabled and other protected categories.

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