Project Coordinator
3 weeks ago
Process and prepare documents, such as letters, and business or government forms. Complete work schedules, manage calendars and arrange appointments, assistance with other units as needed.
- Responsible for scanning and uploading court orders and related information to individual client files in a shared database accessible to all statewide IDRCs prior to the client attending class.
- This position also assists in processing incoming mail that is delivered, copying documents, and assembling mailings as needed.
- Modifying templates and taking meeting notes.
**Skills required**:
- Experience with spreadsheets, and database management tools is helpful.
- Previous experience in an administrative role is beneficial.
- The ability to identify issues and develop effective solutions quickly, especially when dealing with document management or scheduling conflicts
**Experience required**:
- Administrative and office procedures, including managing electronic and physical filing systems, handling mail, and preparing documents.
- Proficient in using office software, including word processing.
- Strong organizational, time management and attention to detail for accurately scanning and uploading documents, and transferring data and information between multiple sources into various systems and correspondences.
- Ability to manage multiple calendars and schedules effectively.
**Certification(s) Requirement**:
- Capable of handling multiple tasks simultaneously and adapt to changing priorities.
- Effective time management skills.
- Capability to work independently and well with others, including assisting team members. Ability to operate standard office equipment (e.g., scanners, printers).
- Understanding and respecting the confidentiality of the information handled, especially when dealing with sensitive client data.
**Work hours**:
- 9:00 am to 5:00 pm
- Lunch: 1-hour (unpaid)
**Job Types**: Contract, Temporary
Pay: $27.27 per hour
Schedule:
- Day shift
**Education**:
- Associate (required)
**Experience**:
- Executive administrative support: 1 year (required)
- Document management: 1 year (required)
- Database management: 1 year (required)
Work Location: In person
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