Administrative Assistant 1
1 week ago
**Minimum Qualifications**
Current New York State employee with one year or more of permanent, contingent-permanent, or 55b/c service as an Administrative Assistant 1 (formerly Secretary 1); OR current New York State employee with one year or more of permanent, contingent-permanent, or 55b/c service in a position allocated to a Grade 6 and above and eligible for transfer under Section 70.1 of the Civil Service Law to Administrative Assistant Trainee 1.*
- Note: Appointment may be made at a traineeship level. A new two-year traineeship, (Administrative Assistant Trainee 1, NS=Grade 8 starting salary & Administrative Assistant Trainee 2, NS=Grade 10 starting salary) leading to Administrative Assistant 1, Grade 11, has been approved effective October 31, 2019. Trainees will be required to take four mandatory courses the first year of the traineeship and four elective courses in each the second year of the traineeship in four competency areas through the CSEA Partnership, or equivalent offerings through another entity as determined by the agency. All trainees are required to successfully complete all courses before advancing to the Administrative Assistant 1, G-11.
NY HELPS
This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).
At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.
NON-COMPETITIVE MINIMUM QUALIFICATIONS:
**Duties Description**
Reporting to the Directors of the Bureau of Opioid Treatment and the Recovery Bureau, the incumbent will:
- Create, maintain, and enter information into spreadsheets and databases.
- Responsible for equipment inventory control; support staff submission of ITS tickets; and track and process mail, supplies and purchase requests.
- Track vacation spreadsheets and performance evaluations.
- Maintain electronic Bureau files.
- Assist with recruitments and onboarding.
- Assist with timely travel arrangements (e.g., FMS-2; FMS-32; FMS-33; SFS processing).
- Coordinate events and schedule meetings with OASAS staff; sister State agencies, Federal and local government representatives, substance use disorder providers, and various community stakeholders.
- Assist staff with questions regarding office directives, changes, and new protocols as they occur.
**Additional Comments**
OASAS recognizes the value that different people, perspectives and cultures bring to the agency. We strive to create an inclusive culture that uplifts and supports our staff, fostering a sense of belonging in the workplace. Individuals with lived substance use and/or gambling experience are encouraged to apply.
Some positions may require additional credentials or a background check to verify your identity.
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