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Accounts Payable Specialist
4 months ago
OVERVIEW:
The Accounts Payable Specialist will report directly to the Associate Director of Financial Operations, and will support the efficiency and growth of the organization by providing financial tracking and reporting support, as well as customer service to Year Up sites around the country. This person will execute and deliver on a range of responsibilities, including but not limited to accounts payable, cash postings, and account reconciliations. The Specialist will also play a critical role in working with our local sites and National Office to process vendor payments, staff expense reports, and assist in managing accounting systems.
To be successful in this role, you’ll be comfortable working independently and will thrive in a fast-paced environment where you’re asked to juggle competing priorities and deadlines. You’ll be asked to move with a sense of urgency and work with and across teams to ensure that departmental and site needs are met. You’ll be someone who enjoys thinking creatively and critically about how to constantly improve the functionality of the site as a whole, offering input and suggestions. Prior experience in operations, project management, and finance is ideal, as well as an ability to be flexible and adapt to changing priorities.
In keeping with Year Up’s values, the Staff Accountant will also have the opportunity to interact with students as a mentor, group facilitator, and advocate, participating in building a positive educational environment.
KEY RESPONSIBILITIES:
Financial Operations
- Review and process staff expense report transactions through online system (Concur), ensuring that all items are coded to the correct General Ledger segment
- Review and process invoice transactions through online system (Concur), ensuring that all items are coded to the correct General Ledger segment
- Post transactions and produce daily check runs for Accounts Payable fulfillment
- Maintain vendor list and new vendor set-up
- Process stipend manual checks as needed
- Create reports for travel and expense and monitor transactions against stated policy
- Assist with month-end close including generating accrual entries
- Provide additional support on special projects, as needed
- Prepare allocation entries for benefits and payroll-related items
- Prepare and post reclassifying and correcting journal entries
- Other duties as assigned
Site/National Support
- Work with internal customers across the company, particularly local Operations Directors, to support daily operations by fielding Accounts Payable, and employee reimbursement questions, and resolving miscoded entries
- Assist with the National Office budgeting process and audit
Site Team/Learning Community Member
- Serve as a coach/mentor for a small number of current students
- Join and sometimes facilitate weekly group sessions with students
- Participate in staff meetings and trainings
QUALIFICATIONS:
- At least 2 years of experience in the workforce preferred
- 2+ years of experience working in a financial services role a plus, but not required
- Experience with cloud-based accounts payable system, Concur experience preferred
- Experience with automated financial management software, Sage experience preferred
- Advanced Microsoft Excel proficiency including pivot tables and
- Experience in a non-profit setting preferred
- Excellent communication skills and the ability to effectively multitask
- Strong organizational and management skills
- A passion for working with young adults, an unshakable belief in their potential and a strong commitment to the mission of Year Up
- Understanding of the Opportunity Divide and its drivers
- Commitment to diversity and inclusion
Salary Range: $20.67 - $25 USD Hourly
LI-Hybrid
COMPENSATION & BENEFITS:- Benefits: Comprehensive healthcare options and dental coverage; 401(k) match for eligible participants.- Vacation: Earn three weeks paid vacation in first year of employment; four weeks after initial year.- Professional Development: Funds available to support staff in achieving career objectives ($2,500 per year)
**This is a non-exempt role (paid on an hourly basis).**
ORGANIZATION DESCRIPTION:
Voted one of the Best Nonprofits to Work For in the country by The NonProfit Times, Year Up is a rewarding and impactful place to work. Our staff is passionate, supportive, mission-driven, and committed to positive change and continuous learning. We set high standards for both ourselves and our students and live by a set of core values that reflect an unshakable belief in the talent and potential of our young people. The work we do is life-changing, and we know that our team is the greatest asset in achieving our mission.
COMMITMENT TO DIVERSITY:
Year Up embraces diversity and equal opportunity in a serious way. All aspects of employment, including the decision to hire, promote, discharge, or discipline, are based on meritocracy. We do not permit discrimination and harassment of any type with
