Administrative Assistant

1 week ago

Aberdeen Proving Ground, United States Johnson Controls International Full time

We are seeking an **Administrative Assistant** to join our federal team performing construction, service, and maintenance work at our **Aberdeen Proving Grounds, Maryland **location.Â

Â

At Johnson Controls, we support our nation's most critical facilities, the people who occupy them, and the missions they enable. Johnson Controls Federal Systems (JCFS) is a specialized team serving as a trusted partner to the federal government. We help modernize U.S. military installations, Department of Defense and other federal agency facilities to be smarter, more resilient, efficient, sustainable, and secure.

**Pay range**: $21.00 - $29.00 per hour based on experience.
**Shift**: 7:00am-3:30pm or 8:00am-4:30pm EST (employees choice)

**Benefits**: Eligible for benefits on first day of employment
**Paid Time Off**: 3 weeks of paid vacation, 5 sick days, 3 floating holidays, and 10 standard holidays per calendar year (6.5 weeks in total)
**Travel Required**: None, all work is based at this location

Â

As an **Administrative Assistant**, you will:
Â
- Provide administrative, day-to-day support for the maintenance & service operational teams
- Responsible for tracking and monitoring the contract deliverables with the reporting Project Manager. Escalate issues and coordinate with appropriate individuals (Foreman and/or Project Manager) for timely follow-up as required. May require direct interaction with customers for follow-up to secure purchase orders or to meet special invoicing conditions
- Actively participates in contract activities such as Preventative Maintenance (PM) Schedules, Logs, and Reports, Manpower Tracking Logs, EPA Logs, QA/QC Logs and Reports, Service Order (SO) Tracking Logs, Reports, and Assessments, Warranty Tracking Logs, Filing and Collation of Invoice Documentation, and Consumable Material Tracking Logs for the Project Manager and customers
- Manage a document control system in support of Service Orders, TDP deliverables, QAQC, and PM activities
- Runs query reports, researches and reconciles unaligned costs, such as labor hours, material purchases, expenses, other service related transactions, and any other supporting documents and/or customer and value reporting required by the contract
- Provide support with the subcontract process. Type, mail or track subcontracts for appropriate approval signatures. Secures bids and quotes for materials and subcontracts. Prepares Purchase Order Requests with supporting documentation. Files and supports collection of receipt information with accounts payable
- May prepare and submit service billings in a special invoice format as defined by individual customer account special handling requirements
- Updates and retains customer account information related to special billing conditions, tax status, invoice approval contacts, billing addresses and special billing rates up-to-date
- Coordinates and generates scheduled service visit reports/requests and security badge requests
- Assist with new employee orientation documentation and activities such as safety training or training on administrative processes, as needed
- Maintain office administration services by organizing office clerical operations and procedures.
- Support inventory control process for materials including updating equipment asset transactions
- May be required to participate in QC and safety reporting (in the field and office) and follow JCI PPE Safety requirements while in the field.
- May support special projects and other duties as assigned.

**Required Qualifications**:

- High school diploma or equivalent
- 3+ years of related work experience with administrative duties, preferably within a service, construction, or technical work environment
- Strong personal computer skills with Microsoft Office Suite (Word, Excel, Powerpoint, Outlook, etc) and general Windows environment
- The ability to perform work independently and demonstrate solid organizational skills and attention to detail
- Strong interpersonal skills, both written and verbal, to effectively communicate with both internal and external team members
- The ability to simultaneously handle a large and diverse number of projects, tasks and issues

Â

**Preferred Qualifications**:

- Experience supporting construction, maintenance, or field service related teams
- Experience supporting service order work

Â

**Preferred Education**:

- Associate's Degree or higher

**Who We Are**

At Johnson Controls (NYSE:JCI), we are One Team working collaboratively to create purposeful solutions that make a difference in the world. We are a Fortune 500 company with more than 100,000 employees worldwide offering the world's largest portfolio of building technology products, solutions and services. As a member of our Federal Systems team, your work matters. We value and recognize your contributions and want to help you succeed. We invest in our employees, provide opportunities for growth and advancement, and foster a culture of inclusion and

  • Administrative Assistant

    3 weeks ago

    Aberdeen Proving Ground, United States NetSEA Technologies Full time

    Clearance Level: US Citizen with active Secret clearance preferred Location: Aberdeen Proving Grounds, MD Hours: Monday - Friday, normal business hours Travel: Up to 25% Roles/Responsibilities: In the role of Administrative Assistant, you will utilize your expertise to: - Coordinate and document travel, meetings, and conferences efficiently. - Provide...

  • Administrative Assistant

    3 weeks ago

    Aberdeen Proving Ground, United States Peraton Full time

    **About Peraton** **Responsibilities** We are hiring an Administrative Assistant. This individual will be located at Aberdeen Proving Ground in Maryland. PM SAI falls under Program Executive Office - Intelligence Electronic Warfare and Sensors (PEO IEW&S). PM SAI is headquartered at Aberdeen Proving Ground (APG) with product line support offices located...

  • Administrative Assistant

    1 week ago

    Aberdeen Proving Ground, Maryland, United States NetSEA Technologies Full time

    Clearance Level: US Citizen with active Secret clearance preferredLocation: Aberdeen Proving Grounds, MDHours: Monday - Friday, normal business hoursTravel:Up to 25%Roles/Responsibilities:In the role of Administrative Assistant, you will utilize your expertise to:Coordinate and document travel, meetings, and conferences efficiently. Provide essential...

  • Administrative Assistant

    1 week ago

    Aberdeen Proving Ground, Maryland, United States Aurora Technical Systems, LLC Full time

    Job DescriptionJob DescriptionJOB DUTIES:Provide administrative day-to-day operational support to government management. The selected candidate will support Human Resources Office by entering, processing and/or responding to requests such as training, certificates/awards, staff discharges, etc.Administrative Support.Completes various types of technical and...

  • Administrative Assistant

    3 weeks ago

    Aberdeen Proving Ground, Maryland, United States Johnson Controls Full time

    We are seeking an Administrative Assistant to join our federal team performing construction, service, and maintenance work at our Aberdeen Proving Grounds, Maryland location. At Johnson Controls, we support our nation's most critical facilities, the people who occupy them, and the missions they enable. Johnson Controls Federal Systems (JCFS) is a...

  • Administrative Assistant

    1 month ago

    Aberdeen Proving Ground, Maryland, United States Johnson Controls Full time

    We are seeking an Administrative Assistant to join our federal team performing construction, service, and maintenance work at our Aberdeen Proving Grounds, Maryland location. At Johnson Controls, we support our nation's most critical facilities, the people who occupy them, and the missions they enable. Johnson Controls Federal Systems (JCFS) is a...

  • Administrative Assistant

    3 weeks ago

    Aberdeen Proving Ground, Maryland, United States CACI International Full time

    Administrative AssistantJob Category: AdministrationTime Type: Full timeMinimum Clearance Required to Start: SecretEmployee Type: RegularPercentage of Travel Required: Up to 10%Type of Travel: LocalCACI is seeking a cleared Administrative Assistant who will work in support of the C5ISR Headquarters and subordinate directorates at Aberdeen Proving Ground MD....

  • Administrative Assistant

    3 weeks ago

    Aberdeen Proving Ground, United States Booz Allen Full time

    Administrative Assistant **Key Role**: Coordinate facilities and administrative services, including clerical and support services, printing, mail distribution, messenger services, and telecommunications. Acquire knowledge of program and project requirements, policies, and procedures. Work on semi-routine tasks and assignments, requiring limited judgment....

  • Administrative Assistant

    1 month ago

    Aberdeen Proving Ground, Maryland, United States CACI International Full time

    Administrative AssistantJob Category: AdministrationTime Type: Full timeMinimum Clearance Required to Start: SecretEmployee Type: RegularPercentage of Travel Required: Up to 10%Type of Travel: LocalCACI is seeking a cleared Administrative Assistant who will work in support of the C5ISR Headquarters and subordinate directorates at Aberdeen Proving Ground MD....

  • Administrative Assistant, Executive II

    2 months ago

    Aberdeen Proving Ground, United States Parra Consulting Group, Inc. . Full time

    Job DescriptionJob DescriptionSalary: Parra Consulting Group, Inc. is currently seeking an Administrative Assistant, Executive II to support our client located at Aberdeen Proving Grounds, Maryland.This successful candidate will be responsible for the following: Coordination and documentation involving travel, meetings, and conferences. Provide...

  • Administrative Assistant, Executive II

    3 weeks ago

    Aberdeen Proving Ground, United States Parra Consulting Group, Inc. . Full time

    Job DescriptionJob DescriptionSalary: Parra Consulting Group, Inc. is currently seeking an Administrative Assistant, Executive II to support our client located at Aberdeen Proving Grounds, Maryland.This successful candidate will be responsible for the following: Coordination and documentation involving travel, meetings, and conferences. Provide...

  • Administrative Assistant

    3 weeks ago

    Aberdeen Proving Ground, United States Dynamo Technologies Full time

    **Duties/ Responsibilities** This position is hybrid requiring 2-3 days on site in Aberdeen, MD. The specific duties include but are not necessarily limited to the following: **Responsibilities**: - Review general office correspondence for accuracy, regulation compliance, completeness, and adherence to AR 25-50. - Maintain records of all office...

  • Administrative Assistant

    1 month ago

    Aberdeen Proving Ground, United States Aurora Technical Systems, LLC Full time

    Job DescriptionJob DescriptionJOB DUTIES:Provide administrative day-to-day operational support to government management. The selected candidate will support Human Resources Office by entering, processing and/or responding to requests such as training, certificates/awards, staff discharges, etc.Administrative Support.Completes various types of technical and...

  • Administrative Assistant

    1 month ago

    Aberdeen Proving Ground, United States Aurora Technical Systems, LLC Full time

    Job DescriptionJob DescriptionJOB DUTIES:Provide administrative day-to-day operational support to government management. The selected candidate will support Human Resources Office by entering, processing and/or responding to requests such as training, certificates/awards, staff discharges, etc.Administrative Support.Completes various types of technical and...

  • Administrative Assistant, Intermediate

    1 month ago

    Aberdeen Proving Ground, United States MILVETS Systems Technology, Inc. Full time

    Job DescriptionJob DescriptionAbout the company: Since its founding in 1986, MILVETS Systems Technology, Inc. has been a reliable provider of quality services in the information and technology fields. As a Service-Disabled Veteran-Owned Small Business, certified by the Small Business Administration as a Small Disadvantaged Business, the company was...

  • Administrative Assistant, Intermediate

    3 weeks ago

    Aberdeen Proving Ground, United States MILVETS Systems Technology, Inc. Full time

    Job DescriptionJob DescriptionAbout the company: Since its founding in 1986, MILVETS Systems Technology, Inc. has been a reliable provider of quality services in the information and technology fields. As a Service-Disabled Veteran-Owned Small Business, certified by the Small Business Administration as a Small Disadvantaged Business, the company was...

  • Administrative Assistant, Executive I

    1 month ago

    Aberdeen Proving Ground, United States MILVETS Systems Technology, Inc. Full time

    Job DescriptionJob DescriptionMILVETS is currently seeking to fill a full time Administrative Assistant, Executive I - (SECRET CLEARANCE) position.About the company: Since its founding in 1986, MILVETS Systems Technology, Inc. has been a reliable provider of quality services in the information and technology fields. As a Service-Disabled Veteran-Owned...

  • Administrative Assistant, Executive I

    3 weeks ago

    Aberdeen Proving Ground, United States MILVETS Systems Technology, Inc. Full time

    Job DescriptionJob DescriptionMILVETS is currently seeking to fill a full time Administrative Assistant, Executive I - (SECRET CLEARANCE) position.About the company: Since its founding in 1986, MILVETS Systems Technology, Inc. has been a reliable provider of quality services in the information and technology fields. As a Service-Disabled Veteran-Owned...

  • Administrative Assistant, Executive II

    4 weeks ago

    Aberdeen Proving Ground, United States MILVETS Systems Technology, Inc. Full time

    Job DescriptionJob DescriptionMILVETS is currently seeking to fill a full time Administrative Assistant, Executive II - (SECRET CLEARANCE) position.About the company: Since its founding in 1986, MILVETS Systems Technology, Inc. has been a reliable provider of quality services in the information and technology fields. As a Service-Disabled Veteran-Owned...

  • Administrative Assistant, Executive II

    3 weeks ago

    Aberdeen Proving Ground, United States MILVETS Systems Technology, Inc. Full time

    Job DescriptionJob DescriptionMILVETS is currently seeking to fill a full time Administrative Assistant, Executive II - (SECRET CLEARANCE) position.About the company: Since its founding in 1986, MILVETS Systems Technology, Inc. has been a reliable provider of quality services in the information and technology fields. As a Service-Disabled Veteran-Owned...