Director of Payroll

1 week ago

Garden City, United States Adelphi University Full time

Job Department/School **Finance Office**

FT/PT/Temp **Full time**

Location **Garden City, N.Y.**

**Finance Office**

**JOB SUMMARY**

**SALARY INFORMATION**:
Adelphi University provides a comprehensive benefit package for faculty and staff employees. For a list of benefits provided to employees, please click here.

**REPORTS TO**:AVP of Accounting Operations and Reporting

**RESPONSIBILITIES & DUTIES**:

- Set up New Hires, process changes, terminations, direct deposit, taxable fringe benefits, deductions for administrators, clerical, facilities, public safety, and hourly employees.
- Plan, direct and supervise all tasks necessary to prepare each payroll, ensure compliance, accuracy and timeliness of all payroll activities and review current payroll processes and procedures and provide recommendations based upon industry best practices to enhance efficiency and the quality of service provided to the community.
- Create various management and payroll reconciliation reports to assist in the analysis of compensation at the University.
- Oversee certain General Ledger account reconciliations.
- Manage garnishments process.
- Coordinate accurate and timely reporting and issuance of required tax forms such as W-2 and 1042 forms as well as process payroll tax amendment’s.
- Review and approve quarterly withholding tax returns and 941 quarterly Federal Tax returns.
- Manage non-resident alien tax software and send to IRS 1 time a semester.
- Coordinate the collection of tax information from non-resident aliens.
- Participate in audit process for payroll related activity (internal, external, 403b, workers compensation).
- Work collaboratively with human resources and other units to improve current business processes, policies and forms.
- Serve as liaison between ADP and the University to ensure the appropriate service levels are maintained as well as review and reconcile ADP output once payroll is processed.
- Oversee and coordinate all aspects of Automated Time and Attendance System.
- Calculate amounts of Short-Term Disability, Paid Family Leave, Overtime and Special Payments.
- Process payroll adjustments.
- Troubleshoot Data Bridge issues.
- Prepare various reports from Excel as well as ADP Reporting for Payroll and other departments.
- Prepare Monthly Journal Entries.
- Prepare Monthly Payroll Reconciliations for the Payroll Cash Account, with regard to Fed. State and Local Taxes, 403B, Garnishments, Grad Assistant taxes etc.
- Handle all aspects of wage garnishments including making Child Support payments online.
- Process wire transfer request for credit union deductions and garnishments.
- Reviewing other Payrolls (D4Q and D4S & D4T) prior to Transmission.
- Assist with the preparation of reports needed by the independent auditors internal and external.
- Assist with the preparation of the necessary reports to create the 990 annual return.
- Process International Students though the FWIS and Tax Nov software.
- Process Quarterly Worksite Report and Quarterly 941 reconciliation.
- Process the 1042s and submit to the IRS for the Tax year for international students.
- Perform other job-related duties as assigned.

**REQUIREMENTS: (Knowledge, Skills and Abilities)**
- Excellent interpersonal and communication skills.
- Knowledge of best practices of payroll operations and business processes.
- Knowledge of higher education or not-for-profit industry.
- Experience managing payroll in a multiple union environment.
- Excellent organizational skills and attention to details.
- Ability to prioritize workload according to urgency, volume, etc.
- Ability to maintain confidentiality.
- Ability to exercise independent judgment with great analytical skills.
- Ability to work independently and together as a team.
- Ability to stay abreast of accounting and regulatory matters.

**EDUCATIONAL/EXPERIENCE REQUIREMENTS**:

- Bachelor’s degree in business is required.
- Minimum of seven years of Payroll experience is required.
- Extensive experience in Payroll - ADP is preferred.
- Prior supervisory experience is necessary.
- CPP designation is preferred.
- Project Management experience is preferred.

**POSITIONS SUPERVISED**:

- Senior Payroll Administrators (2).

**ABOUT ADELPHI**:
Adelphi University, New York, is a highly awarded, nationally ranked, powerfully connected doctoral research university dedicated to transforming students’ lives through small classes with world-class faculty, hands-on learning and innovative ways to support academic and career success. Adelphi offers exceptional liberal arts and sciences programs and professional training, with particular strength in our Core Four—Arts and Humanities, STEM and Social Sciences, the Business and Education Professions, and Health and Wellness. Recognized as a Best College by _U.S. News & World Report,_ Adelphi is Long Island’s oldest private coeducational university, serving more than 7,250 students at its beautiful main campus in Garden City, at learnin

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