Office Assistant

2 weeks ago

Portage, United States Associated Milk Producers Inc. Full time

**ABOUT AMPI**:
AMPI owns seven Midwest-based manufacturing plants where 10 percent of the nation’s American-type cheese, processed cheese and butter is produced. The cooperative’s award-winning cheese, butter and powdered dairy products are marketed to foodservice, retail and food ingredient customers. In 2019, the co-op launched its Dinner Bell Creamery brand and accompanying Co-op Crafted promise, highlighting more than 50 years of dairy farm families partnering with skilled butter makers, and cheese makers.

**ESSENTIAL RESPONSIBILITIES**:
This list of duties and responsibilities is not all inclusive and may be expanded to include other duties and responsibilities as management may deem necessary from time to time:

- All AMPI employees have an obligation to report employee safety, food safety and food quality issues to personnel of authority.
- Answer phones, greet customers, suppliers, and visitors. Contact department personnel when visitors arrive following all plant security policies.
- Review and enter daily production information into JDE computer system multiple times daily.
- Entering chep pallet inventory into Chep System.
- Compile and complete export certificates.
- Ordering and maintaining office supply inventory.
- Assist with accounts payable uploads.
- Make necessary copies and maintain documentation files.
- Use company computer systems to prepare a variety of reports, correspondence and miscellaneous tasks from rough draft or reports, ensuring on time, accurate documents.
- Establish and maintain computerized records system for departmental records, files and reports.
- Other duties as assigned.
- An individual in this position must be able to successfully perform the essential duties and responsibilities listed above. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position. The above list reflects the general details necessary to describe the principle and essential functions of the position and shall not be construed as the only duties that may be assigned for the position_._

**REQUIRED COMPETENCIES**:
The following are required competencies of the position that must be met by the employee to successfully perform the essential functions of the job:

- Demonstrated proficiency in Windows, MS Office Suite including; Word, Excel, Power Point, and Outlook, internet/intranet and other organizational specific software.
- Demonstrates appropriate understanding/working knowledge of accounting principles and internal controls, and applies them.
- Exceptional attention to detail, strong organizational and time management skills.
- Professional communication skills for both internal and external customers, coworkers, team members and consultants.
- Possess traits of honesty, integrity, creativity and flexibility.
- Must have high level of discretion and ability to handle sensitive and confidential information appropriately.
- Demonstrate an understanding of the products manufactured and the processes involved.
- Ability to understand daily production needs.
- Basic understanding of equipment operations and minor troubleshooting ability.
- Must be able to demonstrate an ability and willingness to communicate effectively in order to maintain high levels of confidentiality, safety, health, quality and efficiency.
- Ability to read and comprehend standard operating procedures and company quidelines in order to maintain regulatory compliance.
- Ability to understand daily production needs.
- Demonstrated strong teamwork skills, with the ability to lead, participate, and/or work directly with cross-functional teams and/or individuals.
- Ability to work independently, multi-task, and prioritize.
- Ability to perform at a high level in a fast-paced environment with the ability to adapt to a continually changing environment.
- Detail oriented, be quality minded.
- Excellent interpersonal skills.
- Ability to define problems, collect and document data, establish facts, and draw valid conclusions.
- _An individual in this position must be able to successfully perform the essential duties and responsibilities listed above. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position. The above list reflects the general details necessary to describe the principle and essential functions of the position and shall not be construed as the only duties that may be assigned for the position_._

**EDUCATION / EXPERIENCE**:

- High School Diploma or General Education Degree (GED) required.
- Associates Degree in accounting or related field or a combination of education and relevant work experience preferred.
- One to three years relevant work experience preferred/required.
- Prior experience in manufacturing is a plus.
- Experience with ERP systems. JDE or Oracle preferred.
- Experience with Microsoft Word, Excel, and Outlook preferred.

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