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Office Assistant

3 months ago

Trenton, United States Princeton Hydro Full time

The Trenton office is located just south of the Trenton Transit Station along the Northeast Corridor rail line and the River Line Light Rail Transit train stops at the building.

**Work Hours**: Monday - Friday, 8:30 am - 4:00 pm, additional hours as needed ~ 35hrs/week

**Responsibilities**:

- Act as the point of contact among executives, employees, clients, and other external partners, managing information flow in a timely manner:

- Answer calls and direct the caller to the appropriate staff member;
- Greet and welcome visitors, vendors, and clients;
- Coordinate use of office space with outside organizations;
- Provide administrative support to ensure efficient office and company operations:

- Provide office support such as filing, scanning, printing, plotting, photocopying documents, and act as point of contact for maintenance of machines;
- Pickup mail daily from the post office and the lobby mailbox;
- Support business development as requested, including picking up marketing materials, sending out certified mailings of grants and/or proposals, and hand delivery of grants and proposals when needed;
- Handle ordering, receiving, stocking, and distribution of office and kitchen supplies, including snacks, printer/plotter paper, general office supplies, and cleaning supplies for the office;
- Set up new employee workstations and workspaces, including laptops, office/desk supplies, parking lot and building access, and direct dials;
- Assist Business Administration;
- Maintain a stocked and organized office supply closet and kitchen;
- Coordinate cleaning schedule and building maintenance with outside vendors;
- Additional responsibilities include:

- Assist with event planning and coordination;
- Set up and break down lunch and technology equipment for company meetings;
- Other related duties.

**Desired Skills and Experience**:

- Prior work experience as an Administrative Assistant or similar role;
- Outstanding organizational and time management skills;
- Discretion and confidentiality;
- Valid driver's license;
- Vaccination against COVID-19 is required for all Princeton Hydro staff. Accommodations are considered;
- Familiarity with Microsoft Office and Google Suite;

**What We Offer**:

- Medical, dental, and vision insurance;
- 401K retirement with discretionary 5% company match;
- Paid vacations and personal time off;
- Paid parental leave;
- We also close our offices the last week of December to give all of our employees a chance to reset before the New Year. This week is fully paid time off for our full-time team members.

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