Executive Assistant

3 weeks ago

Pomona, United States Los Angeles County Fair Association Full time

Performs secretarial and related services for Chief Financial Officer and Vice President(s). Handles details of a confidential nature and performs administrative functions. Requires broad knowledge of organization operations and policy. Operates with great latitude for independent judgment and initiative. Uses computers in performing assigned tasks.

**PRINCIPAL DUTIES AND RESPONSIBILITIES**
- Provides confidential administrative support to the Executive Staff
- Maintains the CFO’s & VPs’ daily electronic appointment calendars and makes travel and lodging arrangements as required
- Collects and prepares information for the Executives’ use in discussions and meetings with executive staff members and outside individuals
- Composes letters and memoranda from dictation, verbal direction, or from knowledge of organization policy or procedures
- Assists the Executives in all aspects of the Board of Directors and Committee meetings
- Attends and maintains minutes of monthly Board meetings
- Coordinates and organizes Board retreat and travel arrangements for Board trips
- Receives and screens telephone calls, mail and visitors
- Performs other duties as assigned
- Auxiliary assistance to various departments, including but not limited to those reporting to or under the prevue of each Executive (Accounting, Sales, Marketing, etc).

**SKILLS, KNOWLEDGE AND ABILITIES**
- Two to three years related experience and/or training or equivalent combination of education and experience
- Ability to read and interpret documents, such as safety rules, operating and maintenance instructions, and procedure manuals
- Must be able to type 60 wpm
- Must be able to work independently under deadlines from multiple sources and with confidential information
- Requires knowledge of Fair’s organization, policies and personnel
- Requires excellent customer service skills and telephone etiquette
- Must have organizational skills and be able to work in a fast-paced environment
- Must be able to multi-task and work under pressure
- Must be able to deal professionally and effectively with all types of people

**PHYSICAL REQUIREMENTS OF JOB**
- Must be able to work overtime, when asked
- Must be able to move around the grounds and lift a minimum of 25 lbs.
- Must be able to pick up and distribute mail
- Must be able to input and retrieve data using the computer
- Must be able to sit for extended periods
- Must be able to operate a computer and input data
- Must be able to work in extreme weather, such as heat, cold, or rain
- Must be able to work a flexible schedule, including days, nights, weekends, and holidays
- Must have reliable transportation to and from work

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