Office Administrator

2 weeks ago

Fairfax, United States Cucinelli Geiger, PC Full time

Cucinelli Geiger, PC Law Firm is experiencing rapid growth and actively seeking an Office Administrator who will serve as a key member for our firm. Based in Fairfax, VA, we are building a team that captures the benefits of a boutique firm while evolving with the demands of growth. Our practice focuses on Elder Law, Estate Planning and Special Needs Planning.

This position will report directly to the Managing Partner while working collaboratively with our firm’s other Partner. Serving as the “Start Here” point of contact for all team members and day-to-day operations problem solving, you will have the opportunity to recommend solutions while quickly creating action to resolve challenges.

As Office Administrator, you will ensure the efficient and profitable operation of the firm. Responsibilities include:

- Proactively manage and complete the day-to-day operational needs including team management with a high level of organization and attention to detail.
- Coordinate with the Partners including attending most Partner meetings.
- Coordinate and perform onboarding and training for all new hires.
- Develop, oversee, and maintain office systems, procedures, and controls in accordance with law firm best practices and company policy.
- Work with Partners to develop annual budget and financial reporting best practices.
- Oversee, assess, and coordinate with vendors, including marketing, information technologies, & bookkeeping, to support and meet the firm’s objectives.
- Oversee and support all accounting efforts including client billing, financial reporting.
- Ensure Bar, IOLTA and Business compliance is proactively managed and fulfilled in a timely manner.
- Assist the Managing Partner in identification of firm project needs and coordinate execution of assigned projects.
- Support administrative staff as absence or critical need requires.
- Proactively coordinate physical space needs with the eye for future growth needs and workflow efficiencies within existing space.
- Have a minimum of 2 years managing a small to mid-size law firm including using law firm management and billing software.
- Have a minimum of 5 years of direct report supervision experience.
- Demonstrate advanced understanding of law firm profitability best practices.
- Demonstrate strong understanding of human resource disciplines.
- Demonstrate strong verbal and written communication skills.
- Have excellent organizational skills including capturing, detailing and follow up skills.
- Display professionalism and patience for leading team members.
- Have professional office experience using Microsoft Office Suite including Teams, Outlook, Word, and Excel.

Preferred, but not required:
College degree

Clio software experience

DOCUMENTATION MANAGEMENT SYSTEM software experience

Compensation: Commensurate with Experience

Cucinelli Geiger, PC is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

**Benefits**:

- Dental insurance
- Health insurance
- Paid time off
- Retirement plan
- Vision insurance

Schedule:

- Monday to Friday

Ability to Relocate:

- Fairfax, VA 22030: Relocate before starting work (preferred)

Work Location: In person

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