HR Administrative Assistant

2 weeks ago

Fairfax, United States Fairfax County Government Full time

**Salary**
- $47,663.82 - $79,439.78 Annually**Location**
- FAIRFAX (FJ56), VA**Job Type**
- FT Hourly W BN**Job Number**
- 24-01054**Department**
- Health Department**Opening Date**
- 04/27/2024**Closing Date**
- 5/3/2024 11:59 PM Eastern**Pay Grade**
- S17**Posting Type**
- Open to General Public**Job Announcement**:
The Fairfax County Health Department is a progressive public health leader providing services that promote population health, protect public health and the environment, and ensure residents' equitable access to health services and information. As part of the Health Department Human Resources office this position provides a variety of Human Resources (HR) support services to a high performing public health organization consisting of over 900 employees.

Under general direction, this position provides comprehensive administrative support for general human resources and complex payroll processes. Responsibilities include processing payroll with accuracy and efficiency, maintaining payroll records, and personnel actions. The role ensures meticulous documentation of payroll transactions and collaborates with HR to streamline processes. Consults with HR Administrative Supervisor and HR Managers regarding research, interpretation of laws, policies, procedures, and regulations related to payroll for guidance. Additionally, they maintain the confidentiality of personnel files, handle new hire paperwork, and offer critical support on various confidential HR tasks. Maintains personnel files and supports the agency in a variety of critical, confidential, complex, and time-sensitive human resources administrative tasks. Works on special projects, as assigned.

Responsibilities include but not limited to:

- Payroll administration
- Prepares, analyzes, and audits staff time entry (e.g., Fair Labor Standards Act (FLSA), Leave, FMLA (Family and Medical Leave Act), overtime, etc.);
- Primary contact for agency timekeepers, managers and employee regarding time and attendance issues.
- Interprets policies and procedures, and answers general HR questions.
- Process hires through NEOGOV Online Onboarding system ensuring all employment paperwork is completed properly and timely.
- Uses HR Information System (HRIS) and Fairfax County Unified System (FOCUS) time and attendance system and/or enterprise ad hoc query system regularly to process and monitor departmental HR transactions.
- Participates in financial and HR audits; develops and compiles data reports as requested.
- Establish and maintain effective working relationships with both external and internal contacts.

**Note**: The assigned functional areas of this position are general administrative assistance, payroll, and/or human resources.

**Required Knowledge Skills and Abilities**:
(The knowledge, skills and abilities listed in this specification are representative of the class but are not an all-inclusive list.)
Knowledge and understanding of the programs or activities of the unit served, as well as of the county and departmental administrative guides;
Position may require knowledge of basic principles and methods of a technical or professional field.
- Math Skills_
Basic math skills.
- Word Processing/Typing_
Intermediate skills in use of applicable Microsoft Office Word.
- PC Skills_
Intermediate skills in the use of applicable Microsoft Office Suite software;
- Communication_
Ability to communicate well through written and oral means.
- Information Abilities_
Ability to gather, integrate, and analyze simple data.
- Interpersonal Abilities_
Ability to establish and maintain effective working relationships with both external and internal contacts.
- Purchasing and Accounting_
Ability to perform data entry into Purchasing/Logistics Enterprise Resource Planning systems and/or Financial Enterprise Resource Planning systems in at least five functions.
- Personnel and Payroll_
Ability to perform complex Human Capital Management Enterprise Resource Planning system functions (e.g., establish a position, create a PCF, determine cost center codes, etc.).
- Executive Assistance_
Ability to maintain confidentiality and be sensitive to political issues.

**Employment Standards**:
**MINIMUM QUALIFICATIONS**:
Any combination of education, experience, and training equivalent to the following:

- (Click on the aforementioned link to learn how Fairfax County interprets equivalencies for "Any combination, experience, and training equivalent to")_

Any combination of education, experience and training equivalent to high school graduation and three years of experience providing administrative support in the assigned functional area(s).

**CERTIFICATIONS REQUIRED**:

- Cardiopulmonary Resuscitation - CPR (Required within 60 days)
- AED (Required within 60 days)

**NECESSARY SPECIAL REQUIREMENTS**:
The appointee to this position will be required to complete a criminal background check and child protective services check to the satisfaction of the employer. On occasion, overt

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