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Litigation Secretary San Diego
3 months ago
**Litigation Secretary**
At Fisher Phillips, we know exceptional talent is the key to our success, to providing the best service to our internal and external clients. Being a part of the Fisher Phillips team means you will work with cutting edge technology in a professional and fun environment under leadership ready to invest in your professional development. If you have a growth mindset, are eager to challenge yourself, and desire to work with a team of professionals instituting change on an ongoing basis, keep reading.
**THE OPPORTUNITY**
**POSITION RESPONSIBILITIES**
- Prepare and format briefs, pleadings, correspondence and other legal documents.
- Prepare and process new client/matter requests.
- File legal documents with state and federal courts (electronic and traditional filings).
- Regularly and accurately proofread all documents to ensure accuracy and completeness prior to distribution or filing.
- Update and maintain client files, including electronically in document management system.
- Maintain attorney calendars through Outlook and CompuLaw (i.e. scheduling appointments, calendaring due dates, etc.).
- Arrange meetings and conference calls; may order meals, refreshments, and equipment as requested.
- Coordinate travel arrangements for assigned attorneys.
- Accurately enter, review and revise timekeeper time entries including consistent identification of litigation codes, when applicable.
- Prepare expense reimbursement requests for assigned attorneys in a timely and accurate manner.
- Review and ensure accuracy of vendor invoices; prepare accurate check requests and timely submit invoices for payment to client or accounting.
- Provide assistance to visitors, paralegals and attorneys whose secretaries are absent, and accept overflow work from other secretaries.
**REQUIREMENTS**
- High school diploma or GED required (college degree is preferred, but not required).
- Five years of experience as a litigation legal secretary required; labor and employment experience is preferred, but not required.
- Ability to accurately format documents which adhere to firm standards for format, style and quality, including table of contents and table of authorities.
- State and federal court filing experience (manual and electronic).
- Attendance & Punctuality: Be consistently at work and on time; arrive at meetings and appointments on time.
- Communication: Possess excellent verbal and written communication skills.
- Customer Service: Respond promptly to attorney and client requests for service and assistance; meet commitments.
- Dependability: Follow instructions; complete tasks on time; commit to the hours necessary to complete assignments; work independently; availability to work overtime as needed.
- Professionalism: Approach others in a tactful manner; treat others with respect; react well under pressure.
- Team Work: Contribute to building a positive team spirit; support everyone’s efforts to succeed.
- Technical Skills: Strong skills in MS Outlook, Word, Excel and PowerPoint; ability to use phone system, copier, scanner, fax, and printer. iManage (or other comparable document management system), CompuLaw (Aderant knowledge is a plus).
**WHAT WE PROVIDE**
Fisher Phillips offers a comprehensive benefits package for eligible staff that includes medical, dental, and vision benefits, paid time off, paid holidays, 401(k) and profit sharing, life insurance, long-term disability, and an employee assistance program. We also offer optional benefits such as critical care, accident and hospital indemnity insurance, a student loan refinancing program, life insurance for dependents, and pet insurance.
**No relocation costs. Principals only; no calls please.**
- The hourly base rate range for this position is $ 47.69 - $48.50. Actual base pay within this range will be determined by several components, including but not limited to, relevant experience, internal equity, skills, qualifications, and other job-related factors permitted by law._
