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Nursing Administrative Assistant
4 months ago
Become an Education Leader and join our team of dedicated Professionals.
North-West College is part of a stable and growing system of nine campuses in California and Nevada which is a leader in Medical Career Training since 1966.
Our everyday mission is to train students in short term programs for gainful employment.
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The Nursing Department Administrative Assistant provides advanced administrative and technical support to the Director of Nursing and the Nursing Department.
**ESSENTIAL DUTIES AND RESPONSIBILITIES**
- Greets visitors, students, and/or employees and responds to inquiries and requests for information.
- Establishes and maintains cooperative working relationships with other employees and facilitates carrying out instructions involving other departments, transmitting information.
- Maintains office files, student files, and other appropriate records.
- Prepares syllabi, tests, and other documents as requested by Nursing Administration.
- Maintains inventory of office and clinical supplies.
- Performs general clerical duties including organizing, filing, shredding and photocopying documents and files, etc.
- Composes written correspondence and materials; creates and update all departmental forms and prepare for website; prepares minutes, reports, statistical data, and other materials pertaining to the Nursing program.
- Schedules appointments and meetings, sends out meeting notices, makes travel arrangements, and maintains the department calendar.
- Manages the distribution of all incoming and outgoing mail; screens and responds as necessary.
- Assembles attachments and corresponding material; reviews outgoing material for completeness, dates, and signatures.
- Performs assigned responsibilities, duties, and tasks according to established practices, procedures, techniques, and standards in a safe manner and with mínimal supervision.
- Assists in developing new and better ways for performing job functions and organizing office procedures.
- Performs all other duties as assigned.
**QUALIFICATIONS **KNOWLEDGE AND SKILLS**
- Demonstrated skills in establishing and maintaining effective working relationships with students, staff, faculty, and the public.
- Proficient in office machines such as telephones, copiers, fax machines, or 10-key calculators.
- Proficient in computer programs utilized, which include electronic mail, Colleague (college database system), Windows XP, Word, Excel and Outlook.
- Knowledge of business English using appropriate words, correct grammar, punctuation, and spelling.
- Ability to use independent judgment and discretion.
- Detailed-oriented with skills in proofreading materials and data entry.
- Solid verbal and written skills.
**EDUCATION AND EXPERIENCE**
- High School diploma or equivalent.
- Previous secretarial experience and demonstration of good clerical skills required.
- Previous hospital/medical experience is helpful.
- Knowledge of medical terminology is helpful.
