Operations Coordinator/administrative Specialist

1 week ago


Horsham, United States Interstate Premier Facility Services Full time

Description:
Duties and Responsibilities:

- Coordinate and schedule the workload for field teams and field crews when needed, ensuring timely deployment and task completion.
- Dispatch teams and crews to customer locations, monitor job progress, and resolve issues promptly.
- Provide exceptional customer service, promptly addressing inquiries, resolving issues, and ensuring satisfaction.
- Generate and process invoices accurately and in a timely manner, adhering to company policies.
- Maintain records of customer interactions, services performed, and invoicing details.
- Maintain and update field service software by entering data records, updating service agreements, purchase orders, and reviewing work orders.
- Liaise with clients to determine service requirements and schedule appointments.
- Provide administrative support, including managing correspondence, organizing files, and maintaining supplies.
- Collaborate with internal teams to streamline processes and improve efficiency.
- Support the sales team by providing customer feedback and assisting with acquisition initiatives.

**Requirements**:

- 2-4 years of experience in field service support, customer service, or operational scheduling.
- Strong organizational and time management skills.
- Excellent communication and interpersonal abilities.
- Proficiency in Microsoft Office Suite and operational knowledge of scheduling software.
- Ability to multitask and prioritize effectively.
- Experience with invoicing and basic accounting principles preferred.
- Capacity to work independently and as part of a team.
- Must be present during working hours, as this is not a remote position.



  • Horsham, United States Interstate Premier Facility Services Full time

    Description: Duties and Responsibilities: - Coordinate and schedule the workload for field teams and field crews when needed, ensuring timely deployment and task completion. - Dispatch teams and crews to customer locations, monitor job progress, and resolve issues promptly. - Provide exceptional customer service, promptly addressing inquiries, resolving...


  • Horsham, United States Interstate Building MTC, Inc. Full time

    Job Type Full-time Description Interstate is seeking a polished and detail-oriented Administrative Sales Support Specialist to support our business development efforts and expanding departmental team. The Administrative Sales Support Specialist plays an integral role in the business development process and in shaping and advancing how Interstate responds to...


  • Horsham, United States Interstate Building MTC, Inc. Full time

    Job Type Full-time Description Interstate is seeking a polished and detail-oriented Administrative Sales Support Specialist to support our business development efforts and expanding departmental team. The Administrative Sales Support Specialist plays an integral role in the business development process and in shaping and advancing how Interstate responds to...


  • Horsham, Pennsylvania, United States Interstate Building MTC, Inc. Full time

    Job Type Full-time Description Interstate is seeking a polished and detail-oriented Administrative Sales Support Specialist to support our business development efforts and expanding departmental team. The Administrative Sales Support Specialist plays an integral role in the business development process and in shaping and advancing how Interstate responds to...


  • Horsham, United States Interstate Premier Facility Services Full time

    Description: Interstate is seeking a polished and detail-oriented Administrative Sales Support Specialist to support our business development efforts and expanding departmental team. The Administrative Sales Support Specialist plays an integral role in the business development process and in shaping and advancing how Interstate responds to project...


  • Horsham, United States Turn 14 Distribution Full time

    Job Overview: We are searching for a Benefits and Leave Specialist to serve as a key resource for the organization. This role is responsible for day-to-day compliant administration and coordination of the benefits and leave programs for the organization, and serves as the main contact for the communication and administration of employee benefits, employee...


  • Horsham, United States PEAK Technical Staffing Full time

    P-CSD- Job Title: Administrative Assistant Position Overview: We are seeking a dedicated and organized Administrative Assistant to join our team. The successful candidate will be responsible for a variety of administrative tasks to ensure the smooth operation of our office. Key Responsibilities: Answering and directing phone calls. Managing...


  • Horsham, United States Sofidel America Full time

    Sofidel America is a subsidiary of the Sofidel Group, a leading manufacturer of paper for hygienic and domestic use worldwide. Established in 2012, Sofidel America is headquartered in Horsham, PA, and operates manufacturing plants in several states. We are committed to sustainable practices and innovation in our industry. We are seeking a highly organized...

  • it specialist

    4 weeks ago


    Horsham, Pennsylvania, United States Air National Guard Units Full time

    As an IT Specialist (CUSTSP), GS , you will manage the assigned IT/communications environment with privileged access at the network level for the Wing, Geographically Separated Units (GSU), and Tenants. Serve as a focal point for ensuring functionality and operability of the assigned IT/data systems/functions, voice and wireless systems to support mission...


  • Horsham, United States KellyConnect | Contact Center Solutions Full time

    The Patient Support Specialist should be someone who is service-oriented with the ability to drive insights and operational enhancements in a dynamic environment, while remaining forward-thinking to proactively and reactively respond to patient and caregiver needs. A successful candidate must have excellent communication and critical thinking skills. This...


  • Horsham, United States KellyConnect | Contact Center Solutions Full time

    The Patient Support Specialist should be someone who is service-oriented with the ability to drive insights and operational enhancements in a dynamic environment, while remaining forward-thinking to proactively and reactively respond to patient and caregiver needs. A successful candidate must have excellent communication and critical thinking skills. This...


  • Horsham, United States KellyConnect | Contact Center Solutions Full time

    The Patient Support Specialist should be someone who is service-oriented with the ability to drive insights and operational enhancements in a dynamic environment, while remaining forward-thinking to proactively and reactively respond to patient and caregiver needs. A successful candidate must have excellent communication and critical thinking skills. This...


  • Horsham, United States KellyConnect | Contact Center Solutions Full time

    The Patient Support Specialist should be someone who is service-oriented with the ability to drive insights and operational enhancements in a dynamic environment, while remaining forward-thinking to proactively and reactively respond to patient and caregiver needs. A successful candidate must have excellent communication and critical thinking skills. This...


  • Horsham, United States Pan Asia Resources Full time

    Desktop Support Specialist Location: Horsham, PA / Danvers, MA Duration: 12 Months JOB DUTIES • Provides complex technical support, planning, and coordination for End User touch points of the distributed computer environment, including desktop, software, and hardware installation, support and distribution, and remote access technologies. • Performs...


  • Horsham, Pennsylvania, United States Johnson & Johnson Full time

    **CAR-T Patient Support Specialist - Horsham, PA** CAROUSEL_PARAGRAPH Horsham, Pennsylvania Sales W Medical Devices ** Share Job** mail_outlineGet future jobs matching this search or ** Job Description** Janssen Biotech, Inc., a member of Johnson & Johnson's Family of Companies, is recruiting for a CAR-T Patient Support Specialist, located in Horsham,...


  • Horsham, United States Synerfac Full time

    *Full-time, 1st shift opportunity! Hours: 7:30AM to 4PM or 8AM to 4:30PM Our client, one of Montgomery County's leading manufacturers of sophisticated electronic products, is seeking a Contracts Administrator to join their team! As a Contracts Administrator, you will be responsible for preparing quotes in response to customer requests for quotes (RFQs),...

  • Payroll Specialist

    4 weeks ago


    Horsham, United States Interstate Building MTC, Inc. Full time

    Job Type Full-time Description Payroll Specialist Job DetailsJob Type Full-time Horsham, PA Description Interstate is a fast-growing, family-owned company specializing in janitorial services with operations throughout North America. We hire dedicated employees who are committed to making a difference. Every day we create opportunities that allow our team...

  • Operations Specialist

    2 weeks ago


    Horsham, United States PNC Financial Services Group Full time

    Job Profile Position Overview At PNC, our people are our greatest differentiator and competitive advantage in the markets we serve. We are all united in delivering the best experience for our customers. We work together each day to foster an inclusive workplace culture where all of our employees feel respected, valued and have an opportunity to contribute...


  • Horsham, United States Bimbo Bakeries Full time

    Express Deployment Specialist req38502 Employment Type: Regular Location: HORSHAM,PA Have you ever enjoyed Arnold, Brownberry or Oroweat bread? A Thomas' English muffin or bagel? Or perhaps snacked on a Sara Lee, Entenmann's or Marinela cake or donut? If the answer is yes, then you know Bimbo Bakeries USA! More than 20,000 associates in bakeries, sales...


  • Horsham, United States Babich & Assoc. Full time

    Job DescriptionJob DescriptionAre you friendly, positive, customer-focused & career minded?  Do you have proven recent experience as an Office Administrator/Office Assistant?If so, my client is looking for your bubbly personality! Your resume must have the requirements and skills listed below to be considered for an interview. Requirements are:Proven...