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Administrative Assistant

3 months ago

Marco Island, United States Personal Service Care LLC Full time

**JOB SUMMARY**

The responsibility and authority for the administrative management of the office in the absence of the Administrator. Day to day activities include: office reception, ordering of office supplies and forms, managing office cleaning, biohazard pickups, and shredding pickups. Managing the postal needs, postage, pickups, mailings etc. Direct responsibility for management of the answering service contract.

**QUALIFICATIONS**

Associate degree (preferred) or nursing diploma/degree (LPN licensure is acceptable).

High School graduate or proof of post-secondary education if high school transcript is unavailable.

Computer literate in MS Word and Excel.

Organized, meticulous and gives attention to detail.

Must be able to read, write and maintain simple records in English.

Excellent Telephone skills.

Must have a criminal background check

**RESPONSIBILITIES/ESSENTIAL FUNCTIONS**

Office reception functions.

Assures phones are answered in a professional and courteous manner.

Takes telephone referral information if nursing staff is unavailable and passes referral on to nurse as soon as possible.

Ordering of office supplies and forms.

Managing the cleaning contract, biohazard pickups, shredding pickups.

Manages the postal needs (postage, pickups, mailings).

Responsible for managing the Answering service contract, handling and processing complaints and forwarding complaint log to Customer Feedback Committee.

Distributes and receives employee surveys.

Distributes paychecks to officestaff.

Telemarketing our services.

Assists in all activities that are required of the Administrator.

Is productive and uses time efficiently.

Follows instructions, is-punctual and attendance is acceptable.

Participation in the Agency QA Program.

Performs other duties as assigned.

**SPECIAL EQUIPMENT TO BE OPERATED**

Office equipment
- phone, computer, printer, copy machine

**WORK ENVIRONMENT**

Indoors, performing computer/office duties
- phone work

Occasional travel to meetings; will require transportation to get to various sites

**FUNCTIONAL ABILITIES**

Able to hear, speak, understand and communicate effectively in English.

Must be able to lift and stoop effectively so as to be able to perform the above listed responsibilities.

**PHYSICAL REQUIREMENTS**

On a daily basis: walking, standing, sitting, reaching, use of telephone, use of computers & other office equipment, climbing stairs.

**Job Type**: Part-time

Expected hours: No more than 20 per week

**Benefits**:

- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance

Schedule:

- Monday to Friday

Ability to Relocate:

- Marco Island, FL 34145: Relocate before starting work (required)

Work Location: Hybrid remote in Marco Island, FL 34145