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Digital Services Coordinator

3 months ago

Washington, United States Kirkland and Ellis Full time

**About Kirkland & Ellis**

At Kirkland & Ellis, we are united in our ambition and drive to move forward. We share core values that help us achieve excellence: collaboration, talent empowerment, service, inclusion, respect and gratitude. Our people are our greatest asset, and we invest in the brightest talent and encourage a diversity of perspectives and strengths to create dynamic teams that operate at the pinnacle of their field. Our talented professionals show up every day knowing they will engage in meaningful work, continuous learning and professional development.

As one of the world's leading law firms, we serve a broad range of clients with market-leading practices in private equity, M&A and other complex corporate transactions; investment fund formation and alternative asset management; restructurings; high-stakes commercial and intellectual property litigation; and government, regulatory and internal investigations. We handle the most complicated and sophisticated legal matters because we don't just meet industry standards, we create them. We bring innovation and entrepreneurialism to every engagement and, as a result, have long-standing client relationships with leading global corporations and financial sponsors. With 6,500 employees (including 3,500 lawyers) operating from 20 offices across the United States, Europe, the Middle East and Asia, we are one of the largest law firms in the world and a top financial performer.

**Essential Job Functions**

The Digital Services Coordinator is responsible for the daily coordination and processing of digital services and reprographics related projects, activities and requests within the Washington DC area. In collaboration with the Digital Services Manager, Business Development, IT, General Services and secretarial services, this position is responsible for responding to requests related to formatting, creating, printing and assembling necessary materials in a timely manner. He or She operates production MFD printers, scanners, copiers, binding machines and other digital services related equipment, including assisting with reformatting documents for printing if necessary. This position will also record accurate billing information for all completed work on a daily basis and maintain accurate reports, logs and measurements related to digital services and reprographics projects. '

**ESSENTIAL FUNCTIONS **(This list is not exhaustive and may be supplemented and changed as necessary.)
- Receives, reviews, prioritizes and responds to digital services and reprographic related requests
- Operates production printers, scanners, copiers, binding machines and other digital services related equipment
- Completes various print and scan projects and requests using high-volume production MFDs and the Copitrak scanning platform; Prepares, scans and reassembles original documents
- Searches and prints documents from the Document Management System
- Converts file formats as required; Formats documents for printing
- Indexes, stores, retrieves electronic documents on mass storage devices, network drives and Document Management System
- Completes various media duplication projects and requests using multi-unit media burners, including but not limited to, burn master CD/DVD of scanned images, creates CD/DVD from audio and video files and creates and applies custom labels to disk
- Assist internal departments such as Document Services, Client Services, Attorney Training, Recruiting and Development with formatting, creating, printing and assembling presentation, training, signage and display materials
- On a monthly basis, prints Wi-Fi business cards for visitors, clients and guests

**OTHER FUNCTIONS **(This list is not exhaustive and may be supplemented and changed as necessary.)
- Supports financial results by minimizing waste and rework, utilizing equipment and supplies in a cost-effective manner
- Cross trains in all areas of production such as printing, copy, binding, cutting, drilling and folding
- Troubleshoots and maintains production equipment
- Performs quality control checks on print jobs including print quality, job alignment, paper stock and material used in the printing process
- Cleans and stocks department supplies as necessary
- Manages and stocks supplies for all Canon MFD equipment
- Delivers completed work requests to customers as required
- Records accurate billing information for all completed work on a daily basis
- Maintains accuracy of required reports, logs and measurements
- Performs duties and special requests as assigned by management

**Qualifications & Requirements**

The Digital Services Coordinator must be able to demonstrate the following minimum qualifications:
**_ Education_**
- Associates degree or post-High school technical training preferred; High school diploma required
- Bachelor's degree preferred

**_ Work Experience: _**
- Minimum of five (5) years' experience in a production document processing environment
- Previous law firm cop