Executive Assistant
4 weeks ago
Your work days are brighter here.
At Workday, it all began with a conversation over breakfast. When our founders met at a sunny California diner, they came up with an idea to revolutionize the enterprise software market. And when we began to rise, one thing that really set us apart was our culture. A culture which was driven by our value of putting our people first. And ever since, the happiness, development, and contribution of every Workmate is central to who we are. Our Workmates believe a healthy employee-centric, collaborative culture is the essential mix of ingredients for success in business. That’s why we look after our people, communities and the planet while still being profitable. Feel encouraged to shine, however that manifests: you don’t need to hide who you are. You can feel the energy and the passion, it's what makes us unique. Inspired to make a brighter work day for all and transform with us to the next stage of our growth journey? Bring your brightest version of you and have a brighter work day here.
About the Team
Our Talent Pillar team is growing and we are looking for a versatile Executive Assistant (EA) to directly support the Pillar General Manager along with some of their direct reports. The Talent team is responsible for a broad suite of mature and new products, including Workday Recruiting, Learning, Talent Optimization, Peakon and more. Talent is one of the largest and fastest growing product areas at Workday, servicing many of the world's most innovative companies across the globe.
About the Role- Own the daily schedule for 2-3 Talent VPs- Maintain calendars up to date and make calendar hygiene recommendations- Navigate complicated calendars and time zones considerately when scheduling large group meetings- Coordinate team offsite meetings, town halls, and team events (including recommendations on venue, logistics and meeting flow)- Order catering for internal and external meetings- Coordinate domestic and international travel, weighing options and contingencies to build an outstanding experience, with thoughtful planning in critical details- Process expense reports in a timely fashion and ensure spend is within communicated budget- Orchestrate team swag projects from idea to delivery (including budgeting, selection, and purchase orders)- Coordinate with global groups related to business technology, office moves, meeting venues, workplace safety, and logistics- Proactively problem-solve with little to no direction, evaluate options that save time and avoid potential disruption, and help executives stay productive- Form positive relationships with the leader's team and partners- Field incoming requests; exercise strong decision-making skills and discretion with highly confidential information- Provide support on ad hoc projects as needed
About You
Basic Qualifications- 5+ years of executive support and/or project coordination experience, supporting multiple senior level executives- BA/BS degree or equivalent practical experience
Other Qualifications- Strong critical thinking skills with the ability to work independently with general direction and guidance- Ability to put yourself in the executive’s shoes by understanding the organization's priorities and handle the schedule in a way that promotes the most effective use of time- Ability to handle highly sensitive information with discretion, good judgment, confidentiality and the utmost integrity- Outstanding written and verbal communication skills-
- Comfortable in a fast-paced technology environment
Workday Pay Transparency Statement
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Primary Location: USA.CA.Pleasanton
Primary Location Base Pay Range: $105,600 USD - $158,400 USD
Additional US Location(s) Base Pay Range: $88,400 USD - $158,400 USD
Our Approach to Flexible Work
With Flex Work, we’re combining the best of both worlds: in-person time and remote. Our approach enables our teams to deepen connections, maintain a strong community, and do their best work. We know that flexibility can take shape in many ways, so rather than a number of required days in-office each week, we simply spend at least half (50%) of our time each quarter in the office or in the field with our customers, prospects, and partners (depending on role). This means you'll have the freedom to create a flexible schedule that caters to your business, team, and personal needs, while being intentional to make the most of time spent together. Those in our remote "home office" roles also have the opportunity to come together in our offices for important moments that matter.
Pursuant to applicable Fair Chance law, Workday will consider for employment qualified applicants with arrest and conviction records.
Workday is an Equal Opportunity Employer including individuals with disabilities and protected veterans.
Are you being referred to one of our roles? If so, ask your connection at Workday about our Employee Referral process
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