Executive Assistant

1 month ago

Pleasanton, United States Ultimate Staffing Full time

Job Overview:
As the Executive Assistant to the CEO, you will handle a wide range of administrative, executive support-related tasks, and personal errands, involving the clerical, administrative, project-based, and logistical functions. This role requires excellent communication skills, the ability to manage multiple tasks efficiently, and a high level of confidentiality.

Key Responsibilities:

  • Manage the CEO's professional and personal calendar, including scheduling meetings, conferences, family events, and travel arrangements.
  • Handle correspondence directed to the CEO, ensuring accurate and timely responses.
  • Prepare and edit communications, presentations, and other documents by the CEO.
  • Serve as the primary point of contact between the CEO and internal/external clients, as well as family members for scheduling and coordination.
  • Organize and coordinate executive outreach and external relations efforts, along with personal appointments and family-related engagements.
  • Manage special projects assigned by the CEO, often requiring research, managing of vendors, and documentation.
  • Assist in preparing for monthly, and quarterly meetings, and executive sessions, including material preparation and logistics.
  • Facilitate smooth communication between the CEO and executives, employees, customers.
  • Conduct personal errands for the CEO as needed, ensuring efficient management of both professional and personal commitments.
  • Anticipate and plan for key professional and personal dates; Birthdays, Anniversary's, Monthly, Quarterly, and Annual planning meetings, team meetings

Qualifications:

  • Bachelor's degree or equivalent experience in Business Administration or a related field.
  • Proven experience as an Executive Assistant
  • Full comprehension of office management systems and procedures.
  • Excellent knowledge of MS Office, and familiarity with enterprise software (e.g., ERP, CRM).
  • Exemplary planning and time management skills.
  • Ability to multitask and prioritize daily workload.
  • High level verbal and written communications skills.
  • Discretion with personal and confidential information.

Preferred Skills:

  • Experience working with c-level executives.
  • Understanding of the technology sector and its current landscape.
  • Ability to handle complex and fast-changing schedules.
  • Experience in handling a wide range of administrative and executive support-related tasks with little or no supervision.
Desired Skills and Experience

Job Overview:
As the Executive Assistant to the CEO, you will handle a wide range of administrative, executive support-related tasks, and personal errands, involving the clerical, administrative, project-based, and logistical functions. This role requires excellent communication skills, the ability to manage multiple tasks efficiently, and a high level of confidentiality.

Key Responsibilities:

Manage the CEO's professional and personal calendar, including scheduling meetings, conferences, family events, and travel arrangements.
Handle correspondence directed to the CEO, ensuring accurate and timely responses.
Prepare and edit communications, presentations, and other documents by the CEO.
Serve as the primary point of contact between the CEO and internal/external clients, as well as family members for scheduling and coordination.
Organize and coordinate executive outreach and external relations efforts, along with personal appointments and family-related engagements.
Manage special projects assigned by the CEO, often requiring research, managing of vendors, and documentation.
Assist in preparing for monthly, and quarterly meetings, and executive sessions, including material preparation and logistics.
Facilitate smooth communication between the CEO and executives, employees, customers.
Conduct personal errands for the CEO as needed, ensuring efficient management of both professional and personal commitments.
Anticipate and plan for key professional and personal dates; Birthdays, Anniversary's, Monthly, Quarterly, and Annual planning meetings, team meetings
Qualifications:

Bachelor's degree or equivalent experience in Business Administration or a related field.
Proven experience as an Executive Assistant
Full comprehension of office management systems and procedures.
Excellent knowledge of MS Office, and familiarity with enterprise software (e.g., ERP, CRM).
Exemplary planning and time management skills.
Ability to multitask and prioritize daily workload.
High level verbal and written communications skills.
Discretion with personal and confidential information.
Preferred Skills:

Experience working with c-level executives.
Understanding of the technology sector and its current landscape.
Ability to handle complex and fast-changing schedules.
Experience in handling a wide range of administrative and executive support-related tasks with little or no supervision.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

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