Facility or Building Administrator

2 weeks ago


Stanford, United States Xcelerated Options Full time

CORE DUTIES:

- Process non-standard requests, initiate appropriate documentation and notify Building Manager and/or coordinate with outside agencies as needed.
- Work closely with custodial team and Building Manager to identify deficiencies and make recommendations to remedy problems.
- Perform facility inspections on a routine basis.
- Accountable for key control and assets provided.
- Identify maintenance needs throughout assigned buildings (i.e. safety concerns, missing furniture, etc.)
- Enter corrective work orders to rectify any maintenance issues that are found during building inspections.
- Damage billing assessment and compilation.
- Gather and manipulate data via Excel.
- Provide thorough photo documentation for damage billing process.
- Assist with special facility related projects as deemed necessary by Building Manager.
- Ability to interface appropriately with Stanford colleagues and outside vendor groups.

**Qualifications**:
Knowledge, Skills and Abilities:

- Demonstrates excellent problem solving and decision making skills to effectively solve and respond to complicated requests.
- Excellent customer service experience and a proven ability to meet performance standards.
- Ability to work in a dynamic environment with potential for shifting priorities.
- Excellent attention to detail and accuracy.
- Ability to use authority, knowledge and judgment to respond effectively to complicated requests.
- Ability to multi task.
- Ability to learn policies and procedures and correctly provide that information to customers and use information to make sound decisions.
- MS Word and Excel experience
- Excellent customer service, both in written and oral communication.
- Correct attire for job function, presentable at all times.

PHYSICAL REQUIREMENTS*:

- Frequently stand/walk, sit, perform desk based computer tasks, use a telephone, and grasp lightly/fine manipulation.
- Writing by hand, sort/file paperwork.
- Rarely kneel/crawl.
- Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

WORKING CONDITIONS:

- May work extended hours

WORK STANDARDS:

- Interpersonal Skills: Demonstrates the ability to work well with colleagues and clients and with external organizations.
- Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.

**Job Types**: Full-time, Contract

Pay: $24.00 per hour

Expected hours: 40 per week

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday
- Overtime

**Experience**:

- maintenance inspector: 2 years (preferred)
- facility inspector: 2 years (preferred)

License/Certification:

- Driver's License (preferred)

Shift availability:

- Day Shift (preferred)

Ability to Commute:

- Stanford, CA 94305 (required)

Work Location: In person



  • Stanford, United States Stanford University Full time

    Act on behalf of the supervisor, department manager, or chair in regard to establishing priorities and identifying and resolving problems that are administrative in nature. Oversee and/or process a variety of complex financial transactions; produce, Building, Administrator, Finance, Construction, Skills


  • Stanford, United States Stanford University Full time

    Oversee and process a variety of complex financial transactions and reconciliations (e.g., law firm and vendor payments; office reimbursements; p-card and t-card verifications and i. Journals); research, identify, and resolve discrepancies. Serve as Administrative, Facilities, Coordinator, Monitoring, Property Management, Skills

  • Building Manager

    6 days ago


    Stanford, United States Stanford University Full time

    Building Manager -Hybrid Opportunity The School of Humanities and Sciences (H&S) is the foundation of a liberal arts education at Stanford. The school encompasses 23 departments and 25 interdisciplinary programs. H&S is home to fundamental and applied research, where free, open, and critical inquiry is pursued across disciplines. As the university's largest...

  • Building Manager

    2 days ago


    Stanford, United States Stanford University Full time

    Building Manager -Hybrid Opportunity The School of Humanities and Sciences (H&S) is the foundation of a liberal arts education at Stanford. The school encompasses 23 departments and 25 interdisciplinary programs. H&S is home to fundamental and applied research, where free, open, and critical inquiry is pursued across disciplines. As the university's largest...


  • Stanford, United States Stanford University Full time

    **ABOUT STANFORD AND RESIDENTIAL & DINING ENTERPRISES (R&DE)**: Stanford University, located between San Francisco and San Jose in the heart of California's Silicon Valley, is one of the world's leading teaching and research universities. Since its opening in 1891, Stanford has been dedicated to finding solutions to big challenges and to preparing students...

  • Building Manager

    3 weeks ago


    Stanford, United States Stanford University Full time

    Serve as property operations/maintenance point of contact for facilities' issues in assigned building(s) and unit(s); initiate work requests and monitor completion; manage maintenance and renovations budget; coordinate and monitor routine maintenance Manager, Building, Operations, Desktop Support, Inventory Control, Business Services, Maintenance


  • Stanford, United States InsideHigherEd Full time

    Facilities Specialist 1Stanford UniversityJob Number: 81666Job code: 4371Grade: FThe Department of Biochemistry at Stanford University is seeking a Facilities Specialist 1 to perform specialized, diverse work activities and coordinate solutions, under limited supervision, solely supporting the operations, maintenance, repair, upkeep, inventory tracking, and...

  • Building Engineer

    6 days ago


    Stanford, United States Emcor Inc Full time

    About Us: EMCOR Facilities Services (EFS), an EMCOR core business, services over 1 billion square feet of commercial space across the United States.From corporate campuses to single sites, EFS provides a range of services that support mission-critical areas of financial services, manufacturing, pharmaceutical, transportation, and education sectors. Job...


  • Stanford, United States Stanford University Full time

    The Office of Undergraduate Admissionassembles a freshman class of 1,700 students and a transfer class of approximately 25-40 students each year. We strive to build a class that cuts across a number of dimensions to add to a rich and diverse undergraduate educational experience for everyone. We believe that a student body that is both highly qualified and...


  • Stanford, United States Stanford University Full time

    Stanford is one of the world's leading universities, supported by diverse staff who share a passion for the University's teaching, learning, research, and clinical care mission. Stanford provides a culture of excellence, innovation, collaboration, and life-long learning. Explore some of the many perks enjoyed by our employees. Along with many of the...


  • Stanford, United States Stanford University Full time

    Serve as property operations / maintenance point of contact for facilities' issues in assigned building(s), unit(s), lab(s); initiate work requests, monitor completion; manage maintenance and renovations budget; coordinate and monitor routine mainten Facilities, Specialist, Project Management, Operations, Desktop Support, Inventory Control, Business Services


  • Stanford, United States Stanford University Full time

    Stanford University's Center on Democracy, Development, and the Rule of Law (CDDRL) is part of the Freeman Spogli Institute for International Studies (FSI), and engages in research, training and policy outreach. Its faculty produces books, articles, lectures, interviews, and policy papers; the Center organizes seminars, lectures, and other events aimed at...


  • Stanford, United States Stanford University Full time

    DetailsPosted: 30-Nov-23Location: Stanford, CaliforniaType: Full-timeSalary: OpenCategories:Staff/AdministrativeInternal Number: 101549Stanford University's Center on Democracy, Development, and the Rule of Law (CDDRL) is part of the Freeman Spogli Institute for International Studies (FSI), and engages in research, training and policy outreach. Its faculty...


  • Stanford, United States InsideHigherEd Full time

    Vice Chair and Director of Finance & Administration - Department of Medicine School of Medicine, Stanford, California, United States Administration Feb 26, 2024 Post Date 102372 Requisition #Stanford Medicine is leading the biomedical revolution in precision health. We are transforming health care from after-the-fact diagnosis to...


  • Stanford, United States Select Source International Full time

    Job DescriptionJob DescriptionJob Title :    Administrative Associate 1Job ID :        1318301Duration :   02 Months ContractLocation :    Stanford, CA 94305Pay Rate :   $35.00/hr. on W2 Please note: If an offer is extended to you for this role – Per the client, The below requirements/onboarding screens must be completed and cleared, for...


  • Stanford, United States Stanford University Full time

    Kavli Institute for Particle Astrophysics and Cosmology was founded in 2003 to explore new fronts and challenges in astrophysics and cosmology. We bring the power of theory, computation, experiments and observations to bear on these questions. We are a broad community of more than 150 scientists with diverse interests in astrophysics and cosmology. Our...


  • Stanford, United States Stanford University Full time

    ABOUT STANFORD UNIVERSITY AND RESIDENTIAL & DINING ENTERPRISES: Stanford University, located between San Francisco and San Jose in the heart of California's Silicon Valley, is one of the world's leading teaching and research universities. Since its opening in 1891, Stanford has been dedicated to finding solutions to big challenges and to preparing students...


  • Stanford, United States Stanford Medicine Full time

    Vice Chair and Director of Finance and Administration, Department of Medicine Stanford Medicine invites nominations and applications for a visionary and dynamic leader to serve as the next Vice Chair and Director of Finance and Administration for the Department of Medicine . The Vice Chair and Director of Finance and Administration (VC and DFA) position...


  • Stanford, United States InsideHigherEd Full time

    Project Engineer- Facilities/Construction Residential & Dining Enterprises, Stanford, California, United States Facilities Apr 26, 2024 Post Date 102698 Requisition #ABOUT STANFORD UNIVERSITY AND RESIDENTIAL & DINING ENTERPRISES:Stanford University, located between San Francisco and San Jose in the heart of California's Silicon Valley, is...


  • Stanford, CA, United States Stanford University Full time

    Facilities Specialist 1Stanford UniversityJob Number: 81666Job code: 4371Grade: FThe Department of Biochemistry at Stanford University is seeking a Facilities Specialist 1 to perform specialized, diverse work activities and coordinate solutions, under limited supervision, solely supporting the operations, maintenance, repair, upkeep, inventory tracking, and...