Administrative Associate 1

4 weeks ago


Stanford, United States Select Source International Full time
Job DescriptionJob Description

Job Title :    Administrative Associate 1

Job ID :        1318301

Duration :   02 Months Contract

Location :    Stanford, CA 94305

Pay Rate :   $35.00/hr. on W2

 

Please note: If an offer is extended to you for this role – Per the client, The below requirements/onboarding screens must be completed and cleared, for you to start:

  1. Criminal Check – Last 7 years SSN Trace & Verification, multi-county felony and related misdemeanor record search, federal criminal record search (multiple federal courts), National Criminal Database Search.
  2. 5 Panel Drug Test.
  3. Employment Verification – Past 7 Years.
  4. Education – Highest Achieved.


Job Description:

1 Month

Part Time Role – 24hours/week

Monday, Tuesday, Wednesday, Thursday (3 days per week; 2 days in office, 1 day virtual) – Out of the 4 days 2 days will be onsite and 1 day will be remote. Days might change as per need, so candidate need to flexible for the given days of the week.

35/hr. – No flexibility.

Skills:

Look for candidate within Education setting and/or an academic medical center setting

Microsoft Suite, Zoom, Google Docs, Box, Qualtrics, Smartsheet, and electronic stakeholder engagement tools (e.g., Padlet, Slido, etc.)

Calendaring

Filing

Logistics/Catering/Supplies management for meetings and conferences

Administrative Associate 1 (1318301)

Print  

•          Project Name:

•          Duration: 20-May-2024 - 28-Jun-2024

•          Status:Open

•          Business Unit:School of Medicine

•          MSP Contact:

•          Magnit E-mail:

•          Requisition Justification Reason:New Hire Need

•          Minimum Education Level:High School Graduate/GED

•          Background Check Reqd:Yes

•          Job Family :Administration

•          Job Series :Administrative Associate 1

•          Actual Submissions: 0

•          Max Submits Per Supplier:3

•          Description:

The Administrative Associate will provide administrative and operational support under general supervision for Stanford Medicine’s newly formed Office of the Chief Equity, Diversity, and Inclusion Officer (CEDIO), including:

 

o          Calendar support: managing complex calendars and arranging in-person and virtual meetings

o          Project management: establishing electronic filing systems, implementing processes for tracking milestones for complex multi-step initiatives aligned with a comprehensive strategic plan

o          Meeting management: scheduling meetings, recording notes, managing meeting documents, establishing processes to track action items, etc.

o          Outreach and Community Building: establishing and managing electronic mailing lists of internal and external constituent groups, developing documents for distribution

o          Event management: managing all event logistics, including room reservations, marketing and communication, registration, catering, etc.

o          General administrative support: establishing and managing general office email accounts and calendars, developing web-based forms to gather data from internal stakeholders, maintaining approved content on internal and external websites, etc.

 

•          Requirements:

Qualifications:

o          High School Diploma and three years of administrative experience

o          Proficient with Microsoft Suite, Zoom, Google Docs, Box, Qualtrics, Smartsheet, and electronic stakeholder engagement tools (e.g., Padlet, Slido, etc.)

o          Experience engaging and supporting executive leaders

o          Proven ability to engage effectively with a diverse group of internal and external stakeholders

o          Strong oral and written communication skills, organizational skills, and attention to detail

Preferred:

o          Experience at Stanford University and/or an academic medical center

o          Experience launching new programs or initiatives

Must haves: 1) Strong oral and written communication skills, organizational skills, and attention to detail; 2) Proficient with Microsoft Suite, Zoom, Google Docs, Box, Qualtrics, and electronic engagement tools; 3) Proven ability to establish electronic filing systems and implement processes for tracking milestones for multi-step initiatives

Company DescriptionSelect Source International (SSI) is an IT, Health Care, and Engineering Services consulting firm that has been in business since 1998. SSI consultants have provided exceptional services that have been appreciated by clients, customers, and users alike at several large Fortune 500 companies, mid-size enterprises, and consulting companies.Company DescriptionSelect Source International (SSI) is an IT, Health Care, and Engineering Services consulting firm that has been in business since 1998. SSI consultants have provided exceptional services that have been appreciated by clients, customers, and users alike at several large Fortune 500 companies, mid-size enterprises, and consulting companies.

  • Stanford, United States Jobility Full time

    **Description: Hybrid position - 3x/week on site until fully onboarded, then will re-assess** As a **Research Finance Administrator,** you will provide a full range of administrative and financial services managing pre-award proposal submissions and post-award research dollars for a portfolio of Bioengineering faculty. You will work with diverse funding...


  • Stanford, United States Leadstack Inc Full time

    LeadStack Inc. is an award-winning, one of the nation’s fastest-growing, certified minority-owned (MBE) staffing services provider of the contingent workforce. As a recognized industry leader in contingent workforce solutions and Certified as a Great Place to Work, we’re proud to partner with some of the most admired Fortune 500 brands in the world. We...


  • Stanford, United States Stanford University Full time

    and metrics-driven strategies to serve the health needs of individuals and populations. The Administrative Core is structured to enhance efficiency, quality, and productivity while promoting efficient and effective collaboration and communication among Spectrum participants, network partners, our local community, and the public in general. Spectrum’s...


  • Stanford, United States Stanford University Full time

    The OCRO Administrative Associate provides advanced, diversified office, project, and administrative coordination, and support of a substantial and confidential nature within the Office of the Chief Risk Officer. The role closely collaborates with an Administrative, Associate, Skills, Business Services, Reports


  • Stanford, United States Stanford University Full time

    Act on behalf of the supervisor, department manager, or chair in regards to establishing priorities and identifying and resolving problems that are administrative in nature. Oversee and/or perform duties associated with scheduling, organizing, and op Administrative, Associate, Senior, Technology


  • Stanford, United States Stanford University Full time

    The Department of Neurology is seeking an Administrative Associate 3 to provide administrative and operational support in the Division of Movement Disorders. **Duties include**: - Act on behalf of the supervisor, department manager, or chair in regards to establishing priorities and identifying and resolving problems that are administrative in nature. -...


  • Stanford, United States Stanford University Full time

    Stanford University is seeking a Research Administrator 1 to work under guidance to manage the proposal preparation and/or post award activities on less complex sponsored projects, such as federal grants, foundation grants, and simple industrial contracts. You will be working with an unparalleled leading-edge community of faculty and staff that are...


  • Stanford, United States Stanford University Full time

    The Office of Undergraduate Admissionassembles a freshman class of 1,700 students and a transfer class of approximately 25-40 students each year. We strive to build a class that cuts across a number of dimensions to add to a rich and diverse undergraduate educational experience for everyone. We believe that a student body that is both highly qualified and...


  • Stanford, United States Stanford University Full time

    The Office of Undergraduate Admissionassembles a freshman class of 1,700 students and a transfer class of approximately 25-40 students each year. We strive to build a class that cuts across a number of dimensions to add to a rich and diverse undergraduate educational experience for everyone. We believe that a student body that is both highly qualified and...


  • Stanford, United States Stanford University Full time

    Grade: F FTE: 100% Work Location: Hybrid (on and off-site) The Division is rapidly expanding with long-tenured faculty, staff, and leadership. The Administrative Associate will have a great deal of exposure to clinical and administrative operational areas, and will be communicating with a broad range of individuals at the Executive level, internally and...


  • Stanford, United States Select Source International Full time

    Job DescriptionJob DescriptionJob Title: Research Administrator 1Location: Stanford, CA 94305Duration: 3 Months Core DutiesYou will provide a full range of administrative and financial services managing pre-award proposal submissions and post-award research dollars for a portfolio of Bioengineering faculty.You will work with diverse funding sources from...


  • Stanford, United States Stanford University Full time

    The School of Engineering (So. E)Stanford Engineering has been at the forefront of innovation for nearly a century, creating pivotal technologies that have transformed the worlds of information technology, communications, health care, energy, busines Research, Administrator, Associate, Accounting, Skills, Engineer


  • Stanford, United States Stanford University Full time

    Are you detail-oriented, organized, and passionate about supporting top-tier medical professionals? The Division of Cardiovascular Medicine seeks a dynamic individual to join our team as an Administrative Associate 3. The Division of Cardiovascular Medicine is at the forefront of cutting-edge research, clinical care, and education in the field of cardiology....


  • Stanford, United States Stanford University Full time

    The Division of Cardiovascular Medicine is seeking an experienced Administrative Professional to join our dynamic team as an Administrative Associate 3. This is one of 3 new positions we are hiring as we grow our team. Within this role you will play a key part in supporting world renowned cardiologists, daily operations of our Division, and contribute to the...


  • Stanford, United States Stanford University Full time

    Stanford is one of the world's leading universities, supported by diverse staff who share a passion for the University's teaching, learning, research, and clinical care mission. Stanford provides a culture of excellence, innovation, collaboration, and life-long learning. Explore some of the many perks enjoyed by our employees. Along with many of the...


  • Stanford, United States Stanford University Full time

    Stanford is one of the world's leading universities, supported by diverse staff who share a passion for the University's teaching, learning, research, and clinical care mission. Stanford provides a culture of excellence, innovation, collaboration, and life-long learning. Explore some of the many perks enjoyed by our employees. Along with many of the...


  • Stanford, United States Stanford University Full time

    The Department of Radiology core values are based on professionalism, integrity, personal responsibility, and service.Our culture promotes, recognizes, and values the role of staff as partners in an environment that attracts and fosters the highest quality staff.Pediatric Radiology at Stanford Children's Hospital offers a comprehensive program that is...


  • Stanford, United States Stanford University Full time

    The Department of Radiology core values are based on professionalism, integrity, personal responsibility, and service.Our culture promotes, recognizes, and values the role of staff as partners in an environment that attracts and fosters the highest quality staff.Pediatric Radiology at Stanford Children's Hospital offers a comprehensive program that is...


  • Stanford, United States tapwage Full time

    The Department of Anesthesiology, Perioperative and Pain Medicine, at Stanford University's School of Medicine, is a world-leading department that offers comprehensive training and perioperative patient care, pain management, and critical care medicine as well as cutting edge research, encompassing a wide spectrum of programs in basic, translational,...


  • Stanford, United States tapwage Full time

    The Department of Anesthesiology, Perioperative and Pain Medicine, at Stanford University's School of Medicine, is a world-leading department that offers comprehensive training and perioperative patient care, pain management, and critical care medicine as well as cutting edge research, encompassing a wide spectrum of programs in basic, translational,...