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Executive Assistant
3 months ago
**TASKS & RESPONSIBILITIES**:
- Support the family office operations by providing administrative support to the VP of Kacmarcik Family Office in addition to other members as needed.
- Complete a broad variety of administrative tasks, including but not limited to: assisting with special projects; collecting and preparing documents for meetings; maintaining contact lists; making travel arrangements; and completing expense and mileage reports.
- Provide concierge services as needed to the CEO and his family members by coordinating business and private travel, including arranging passports, travel, lodging, restaurants, and other entertainment as required.
- Arrange logistics for business meetings, ensuring the room is set up and any meals / refreshments are arranged.
- Preparation of agendas, documentation and minutes / records of meetings as required.
- Manage a clean, organized office while maintaining the appropriate levels of supplies and providing hospitality to all guests to create a welcoming environment.
- Manage and distribute family / company resources such as theater passes, sports event tickets, etc.
- Other projects & duties as assigned for the overall benefit of the family office.
- Maintain strict confidentiality and discretion with all matters relating to personal and office related matters.
**QUALIFICATIONS**:
- Bachelor’s degree preferred; Minimum of five years’ experience as an executive / personal assistant.
- Proficiency in Microsoft Office, including MS Word, PowerPoint and Excel.
- Excellent organizational skills that reflect the ability to multitask with strong attention to detail.
- Maintain a high standard of etiquette and confidentiality in representing the family office.
- Flexibility to work additional hours as necessary.
- Excellent writing, communication, and proofreading skills.
- High emotional intelligence, self-awareness and mediation ability.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)
