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Coordinator, Fiscal Ops Grants

4 months ago

Philadelphia, United States Congreso De Latinos Uni Full time

The **F**iscal Grants & Contracts Operations Coordinator** is the primary liaison for an assigned programmatic division regarding all matters relating to invoicing and revenue. This position is responsible for processing accounts receivable and recording revenue for that assigned programmatic division. This includes invoicing; understanding and ensuring contractual compliance related to invoicing; supporting budget preparations as needed; reconciling Advance Pay regularly; and preparing reports for monthly fiscal program meetings including performance-based reports. In addition, this position is responsible for communicating and coordinating with Funders regarding invoicing questions and concerns. As a member of the Fiscal department, The **Fiscal Grants & Contracts Operations Coordinator **will also be responsible for following appropriate internal controls and fiscal compliance in all tasks.

This position reports to the Vice President of Fiscal Operations. This is a **Remote **position, though may require onsite presence from time to time.

The **Fiscal Grants & Contracts Operations Coordinator** applies the principles of the organization’s signature service delivery approach, Primary Client Model (PCM), by promoting a positive employee/client-focused experience that is appreciative of the unique strengths, values and needs that each individual brings; and by using data to inform and drive decision making. Attention is given to compliance, quality assurance, and best practices as they relate to the role.

**Essential Functions**:

- Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions listed below._
- Represents Congreso’s mission, values, and commitment to diversity, equity, inclusion, and belonging and will be an ambassador of our work.
- Responsible for full cycle invoicing of contract files in fiscal for assigned divisions.
- Ensuing contract files are up to date and complete ongoing and in real time throughout the year.
- Responsible for adhering to deadlines and contractual requirements to ensure fiscal compliance.
- Review applicable regulations related to contract and be able to communicate them to program staff.
- Regularly review revenues and expenses for each contract, address any issues, and communicate with appropriate programmatic and admin staff to ensure accuracy in future.
- Review and monitor contract spending levels regularly, communicating with supervisor and divisional leadership ongoing.
- Review transactions, record adjustments, process, submit and post invoices for assigned divisional contracts according to Funder deadlines
- Close out contracts upon completion; communicating with the Budget Analyst.
- Prepare, review, and present fiscal materials for regular divisional fiscal meetings, including performance-based reports and Advanced Pay reconciliation.
- Establish and maintain relationships with funders and external contacts as appropriate.
- Support salary allocation process for agency.
- Record journal entries and sales entries in a timely manner.
- Prepare CRECA or serve as back up.
- Serve as back-up for posting cash receipts for Congreso and subsidiaries.

**Experience, Education, and Licensure**

**Minimum Experience**: Three years experience in accounts receivable duties and/or accounting or related functions required. Experience in nonprofit accounting a plus.

**Minimum Education**:High School Diploma or GED Required. Associates in Accounting or Bachelor degree preferred.