Divisional Office Administrator

3 weeks ago

Auburn, United States Maine Drilling & Blasting Inc Full time

**About Us**

Come work with the best At Maine Drilling & Blasting (MD&B) we work like owners because we are owners. As a majority employee-owned ESOP Company, we work with the unity of family and the determination of business owners. Our standard is to achieve operational excellence at all levels of the organization, whether we are serving internal or external customers. We are fueled by success, because we are personally vested in the outcome.

In addition to our employer-contributed Employee Stock Ownership Plan (ESOP) retirement program, we also have a traditional Company matched 401(k), health, dental, vision, life, and disability benefits.

**About The Opportunity**

If advancement is what you’re looking for, we offer that also. Our learning and development opportunities are industry leading, and the formula for our success is centered on promotion from within.

Intrigued? Read on to learn more about specific opportunities to join our dedicated team.

The Divisional Office Administrator is responsible for the performance of accounting and administrative functions for a division. This position requires effective multi-tasking within a fast-paced work environment while receiving direction from the Senior Regional Administrator or the Regional Office Manager.

What you will be doing:

- Responsible for performing a variety of general office functions, including data entry and the verification of daily/weekly project information.
- Performs various administrative duties including, but not limited to, answering and transferring incoming phone calls, sorting/delivering/processing incoming mail, and overseeing general maintenance of office equipment.
- Provide administrative support to divisional management and personnel.
- Compiles, enters, and verifies deadline driven payroll data and employee expenses into the accounting system.
- Analyzes and processes field paperwork to prepare for month-end job costing reports.
- Enters billings, verifies reports, and generates invoices.
- Generates customer quotes, backlogs, contracts, and change orders using our own specialized software.
- Prepares miscellaneous spreadsheets for accounting reports and EOP reporting.
- Provides field activity support for pre-blast required communications.
- Renews and obtains Dig Safe clearances online and through phone communications and authorizations.
- Negotiates hotel costs and makes reservations for personnel.
- Assists in obtaining blast permits for assigned Divisions.
- Assists other departments as needed.
- Assists in the set-up of monthly foreman’s meetings including any catering requirements.
- Performs other duties as assigned.
- Demonstrates a commitment to the “Safety First” mantra throughout the Company.

In order to be successful in this role, here is what we will need from you:

- Broad base of general clerical, accounting, and office management knowledge.
- Strong knowledge of Microsoft Office (Word, Excel, and Outlook).
- Familiarity with Sage 300 software and Field Data Capture software.
- Prolonged periods sitting at a desk and working on a computer/PC workstation.
- Physical activity may also include bending, climbing, keyboarding, kneeling, lifting up to 10lbs, reaching, sitting, and standing, using the telephone, and walking.

**About You**

You are an experienced administrative professional with a minimum of a High School Diploma or GED, and 3-4 years of relevant administrative experience. An Associate's degree and experience in Accounting are also highly preferred. You are well-versed in organizing and maintaining moderately complex filing and job records systems. You also have superior time-management and interpersonal communication skills, and you thrive in a fast-paced, team-oriented work environment.

Interested in learning more about advancement opportunities? Check out these videos:
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of

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