Executive Administrative Assistant

3 weeks ago

Lake Mary, United States Alcanza Clinical Research Full time
Job DescriptionJob DescriptionDescriptionAlcanza is a growing multi-site, multi-phase clinical research company with a network of locations in MA, NH, MI, VA, SC, FL, GA, AL, MO, TX and Puerto Rico. We have established a strong presence across Phase I-IV studies and several therapeutic areas including vaccine, neurology, dermatology, psychiatry, and general medicine. Join us as we continue to grow.

The Executive Administrative Assistant will provide support to provides support to the Alcanza Leadership Team (ALT).

Key ResponsibilitiesEssential Job Duties: Responsibilities may include but are not limited to:
  • Assisting with projects and presentations - formatting, structure, and processing edits;
  • Assisting in the planning and coordinating of executive meetings, planning sessions, events and projects, and supporting overall execution of action items and priorities;
  • Acting as a liaison between the CEO and external executives, board members, and others;
  • Collecting deliverables from a cross-functional team, and packaging for delivery in a clear and concise manner;
  • Assisting with vendor/partner/site outreach, where needed;
  • Handling administrative requests and projects as needed;
  • Maintaining strict confidentiality of employee, customer and company information at all times; and
  • Performing all other duties as requested or assigned.

Skills, Knowledge and ExpertiseMinimum Qualifications: An Associate’s degree AND a minimum of 5 years of administrative support experience, OR an equivalent combination of education and experience, is required. A minimum of intermediate-level proficiency with all of the following programs - MS Word, Excel, Outlook, PowerPoint, and Teams. Bi-lingual (English / Spanish) proficiency is a plus.

Required Skills:
  • Intermediate-level proficiency with Microsoft applications (Word, Excel, Outlook, Teams, and PowerPoint), email, and web applications.
  • The ability to type proficiently (40+ wpm)
  • Must possess strong organizational skills and attention to detail
  • Well-developed written and verbal communication skills
  • Ability to effectively handle multiple tasks, and adapt to changes in workloads and priorities
  • Well-developed interpersonal and listening skills and the ability to work well independently as well as with co-workers, subjects, managers and external customers
  • Must be professional, respectful of others, self-motivated, and have a strong work ethic
  • Must possess a high degree of integrity and dependability
  • Ability to work under minimal supervision, identify problems and implement solutions
  • Ability to handle highly sensitive information in a confidential and professional manner, and in compliance with HIPAA guidelines.

Benefits
  • Full-time employees regularly scheduled to work at least 30 hours per week are benefits-eligible, with coverage starting on the first day of the month following date of hire. 
  • Medical, dental, vision, life insurance, short and long-term disability insurance, health savings accounts, supplemental insurances, and a 401k plan with a safe harbor match are offered.

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