Legal Assistant/Paralegal

4 weeks ago

Lake Mary, United States Greenbrook TMS NeuroHealth Centers Full time

Greenbrook TMS is seeking a full-time Legal Assistant/Paralegal who will provide legal and administrative support to the Vice President of Legal and Compliance, as well as other members of the executive management team. Primary duties include but are not limited to document preparation and review, contract coordination and management, regular research and analysis, file and discovery organization and maintenance, mail intake and processing, and all other clerical tasks as required.

This position is a hybrid position for a candidate located in Central Florida (ideally Oviedo, Lake Baldwin, Lake Mary, or Kissimmee areas), or a candidate who is able to commute to work in our Delray, FL office.

Essential Functions and Job Responsibilities:

* Drafts, proofreads, and updates legal documents and correspondence including contracts, lease agreements, and other formal communications.
* Assists with researching regulations, laws, legal articles, and other precedents for the preparation of reports, case files, and corporate legal or compliance recommendations.
* Obtains, examines, and categorizes discovery and other materials for appropriate case and policy preparation.
* Organizes and manages departmental documents and files in paper and electronic filing systems to ensure effective record-keeping and audit controls
* Receives and processes incoming corporate mail, forwarding all correspondence to the appropriate department and recipient(s) in a timely manner.
* Utilizes various programs and resources to collect, extrapolate, and review data for presentations and required regulatory reporting.
* Provides general legal and administrative assistance including meeting planning, taking meeting minutes, schedule management, travel coordination, and other assigned reporting and data analysis projects.
* Supports HIPAA and patient privacy related corporate projects, including the coordination of walkthroughs, the development of training as needed, and the tracking and trending of data.
* Maintains appropriate confidentiality with respect to all privileged business matters and information.
* Adheres to and upholds all applicable federal and state compliance requirements, the Greenbrook TMS Code of Conduct, the Greenbrook TMS HR Manual, policies and procedures, and applicable healthcare fraud, waste, and abuse laws.
* Understands, complies with, and enforces all Greenbrook TMS policies, procedures, codes of conduct, and OSHA and HIPAA privacy rules.
* Other related duties as assigned.

Competencies, Skills, and Abilities:

* Strong commitment to the provision of outstanding internal and external customer service.
* Capacity to maintain professionalism while interfacing with executives, employees, and other key stakeholders.
* Excellent interpersonal communication and organizational skills with acute attention to detail.
* Ability to prioritize and manage multiple responsibilities with a focus on time and change management.
* Enthusiastic self-starter with willingness to learn and provide flexible support as needed.
* Dedication to creative problem-solving and critical thinking in a fast-paced corporate environment.

Education and Experience Requirements:

* At least three years of work experience as a paralegal under the direct supervision of an attorney, OR
* At least five years of experience as an administrative assistant (preferably in a law firm or in a corporate legal department), legal assistant, legal secretary, or paralegal, OR
* Graduation from an

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