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Administrative Officer
3 months ago
**Purpose & Job Related Requirements**:
**REPORTS TO**: Sheriff Sergeant, Lieutenant, Captain, Major, Chief Deputy or Sheriff (depending on assignment)
**FLSA STATUS**: Non-Exempt
**CLASSIFICATION**: Personnel System; requires successful completion of a six month probationary period.
**PAY GRADE**: 115
**SAFETY SENSITIVE**: No
**Purpose of Job**:
The purpose of the job is to provide administrative, clerical and computer functions which provides support to assigned staff and Command Staff. Duties and responsibilities include, but are not limited to, preparing, reviewing, disseminating and/or filing routine correspondence and reports; maintaining inmate accounts and departmental records; assisting with developing and compiling various budget and financial documents; maintaining inmate telephone and kiosk systems receiving and disseminating calls, mail, messages or other correspondence; performing research functions; acting as a liaison between department, government, public and other parties.
**Job Related Requirements**
**WORK SCHEDULE**:Monday - Friday 8:00 am to 5:00 pm** **with occasional weekend work required.
May be required to work on religious holidays.
Regular and predictable attendance is required.
Must work cooperatively with others.
When requirements include vehicle operation, responsible for the safety, readiness and operation of the vehicle and must abide by ACC's safe driving policy.
**Emergency Position**
This position is designated as an emergency position that requires your attendance at work under all types of emergency conditions. Some examples of emergencies include inclement weather, utility failure, fire or other forced evacuations or as determined by the Manager.
**Minimum Training & Experience Required to Perform Essential Job Functions**:
High school diploma or equivalent with three years of secretarial or administrative experience involving records management required; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this position.
Must possess a valid driver's license.
Must have or be able to obtain GCIC and TAC certification Within 180 days (6 months).
Must possess or have the ability to acquire Notary Public status.
Associate’s degree in Secretarial Sciences or related discipline preferred.
**Essential Duties, Responsibilities**:
**The following duties are normal for this job depending on division assignment. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.**
Works with 3 Administrative sections - Support Captain
- Operations Captain and Jail administrator.
Programs all pass cards on each control panel for control of unit doors.
Handles Inmate telephone system, including Passwords, pin number, biometrics and subpoenaed phone calls.
- Handles mugshot release for news media.
Screening of all inmate inquires for all 3-section administrators through the Inmate Jail Kiosk system.
Troubleshoots for all shifts (equipment, forms, disposition and software).
Stores and maintains confidential files.
Works with Social Security Administration.
Works with technicians for equipment repair Work with surrounding counties on housing needs and invoices.
Organizes the bond envelopes for delivery to courts of disposition.
Works with Appriss. Including approval of release on abnormal alarm volume.
Handles all subpoena is for phone calls - including court appearances.
Maintains leave usage books for all jail employees.
Orders and maintain all office supplies.
Works with superior court to restrict access of jail management system for sealed record.
Answers the telephone; provides information; takes and relays messages and/or directs calls to appropriate personnel; returns calls as necessary.
Prepares, edits, copies and/or generates routine correspondence, letters, memoranda, forms, reports and other documents via computer and/or fax.
Maintains appointment calendars; coordinates calendar activities; plans/schedules and appointments and facility usage, meetings, etc.; updates on a regular basis; contacts parties involved as appropriate.
Conducts staff meetings and assists departmental personnel with personnel matters, and acts as liaison between the CCSO and employee on employee appeal procedures.
Assists in coordinating, compiling, and preparing annual departmental operating and capital budgets with each section Chief Deputy and monitors expenditures on a daily basis.
Interacts with department personnel, elected officials, criminal justice system personnel, sales representatives, attorneys, judges, and the general public to ensure efficiency and a positive department image.
Furnishes first report of injury report to Safety and Risk Management and maintain appropriate files.
Receives monies for payment of various fines, fees, and other chargeable services and prepares for distribution to appropriate departments.
Prepares deposit for inmate
