Legal Administrative Office Assistant

3 days ago

Mount Laurel, United States Becker and Poliakoff Full time

Becker has been included in the inaugural list of The Best Companies to Work for Among U.S. Law Firms by U.S. News & World Report for 2024. Come join our award-winning team

Becker is a diverse, multi-practice, commercial law firm with international affiliates and offices in Florida, New York, New Jersey and Washington, DC. Becker prides itself on client focused services and a commitment to always exceeding our client's expectations. Since 1973, we have been focusing on building a culture that is collaborative, creative, and passionate about growth.

We offer a comprehensive benefit package that includes some Employer-Paid benefits, Mental Health coverage, and even a 401k match To fulfill our commitment to our employee’s health and safety, Becker has committees - such as the Wellness Committee and the Mental Health and Well-Being Committee - that ensures our employee’s individual health is always a priority.

We provide every incoming employee with individualized training to ensure that they are experts on Becker’s use of above-industry-standard software and in their role.

The Legal Office Assistant’s role is to provide support to the Paralegals and Attorneys with the processing of substantive legal work for the firm’s Collection and Foreclosure Department.

**COLLECTIONS FORECLOSURE DUTIES/RESPONSIBILITIES**:

- Captures postage and copying expense.
- Preparation of various clients correspondence, including but not limited to miscellaneous administrative letters such as payment letters.
- Close matters.
- Preparation of monthly status reports for Paralegal review.
- E-mail final status report to clients.
- E-file pleadings in various Counties throughout the State of New Jersey or New York.
- E-recordings of Liens.
- Process check requests and check deposits.

**CLIENT CONTACT**:

- Answers the telephone and routes the call to the appropriate party/department. Notifies the person receiving the calls which attorneys are not in the office (PTO, in trial, etc.)
- Greets clients and other visitors to the office and notifies appropriate individuals of their guests’ arrival.
- Shares in responsibility of regional office telephone coverage, when needed.
- Check attendance calendar for attorneys and staff for the day.
- Offer and serve beverages to clients and attorneys in the conference room(s).
- Set-up and clean-up of conference room(s), lounge or other rooms used for meetings or gatherings.
- Keep business card holders in lobby area filled.

**ADMINISTRATIVE DUTIES**:

- Opens, scans, and distributes daily mail with the assistance of Office Services. Handles FedEx and occasional errands.
- Trust check daily - Facilitates getting checks signed, scan checks and distributes to recipients.
- Delivers incoming mail to appropriate recipients within the office.
- Helps with scheduling of visiting attorney offices and conference room reservations.
- Receives and distributes all incoming faxes.
- Handles all food orders for firm-related or client meetings.
- Assists with large mailings and other non-priority projects.
- Helps prepare for marketing events.
- Assists with logging incoming litigation vendor invoices, scans them to Office Manager.
- Assists with facilitating payment of incoming vendor invoices for the Mount Laurel office.
- Assist Office Manager with facilities management.
- Checks paper levels on all copiers and printers daily. Meet with vendors and service providers as needed.
- Maintain upkeep and replenishment of office and breakroom supplies.
- Prepare offices for attorneys/guests (i.e. working phone, computer, etc.)
- Store supplies upon receipt, verify received items and forward packing slips for approval.
- Ensure all office equipment is up and running.
- Assist with preparation of check requests.
- Assist with petty cash.
- Assist as needed with CMS Attorney/Paralegal time entry.

Any and all other duties as may be required of the position.

**Required Skills/Abilities**:

- Excellent verbal and written communication skills.
- Excellent interpersonal and customer service skills.
- Excellent organizational skills and attention to detail.
- Excellent time management skills with a proven ability to meet deadlines.
- Ability to organize files and workflow.
- Expert level of Microsoft Office and experience working with PDF’s.
- Collection and Foreclosure software programs a plus.
- Familiarity with iManage, File Site, and Aderant, preferred.

**Education and Experience**:

- High School Diploma required; Associate degree preferred.
- A minimum of two to three years related experience in a law firm or corporate legal environment required.

**Equal Employment Opportunity**

Becker is committed to diversity in the workplace. Workplace diversity refers to the protection, respect and inclusion of all of the attributes that each employee contributes to the workplace. We strive for a workplace that welcomes and respects all employees regardless of any protected class status, including, but not

  • Legal Assistant

    4 weeks ago

    Mount Laurel, United States Margolis Edelstein Full time

    Legal AssistantMargolis Edelstein, a premier insurance defense firm is seeking a Legal Assistant to join our Mount Laurel team. We are looking for a self-motivated individual with great organizational skills, effective case management, ability to multitask, strong attention to detail, and a willingness to learn and help wherever needed. You will provide a...

  • Legal Administrative Specialist

    2 weeks ago

    Mount Laurel Township, United States PEAC Solutions Full time

    Legal Administrative SpecialistPEAC Solutions provides equipment financing and capital lending solutions to keep businesses thriving. We are the world’s largest independent equipment leasing company. As we continue to expand our global footprint and market share, we are looking for individuals who want to be a part of this successful journey.At PEAC, we...

  • Legal Assistant

    4 weeks ago

    Mount Laurel Township, United States Margolis Edelstein Full time

    Legal AssistantMargolis Edelstein, a premier insurance defense firm is seeking a Legal Assistant to join our Mount Laurel team. We are looking for a self-motivated individual with great organizational skills, effective case management, ability to multitask, strong attention to detail, and a willingness to learn and help wherever needed. You will provide a...

  • Legal Assistant

    4 weeks ago

    Mount Laurel, United States COSTELLO MAINS & SILVERMAN LLC Full time

    **Preferred Competencies (Knowledge, Skills and Abilities)** - Format, proofread, and finalize detailed correspondence, pleadings, and other legal documents; prepare and finalize basic correspondence and other documents as necessary - Communicate with clients, gathering necessary documents and information - Establish and maintain paper and electronic filing...

  • Legal Administrative Support

    1 week ago

    Mount Laurel, United States State Farm Mutual Automobile Insurance Company Full time

    Mount Laurel, New Jersey - Corporate Services - Regular Full Time - 37330 **Job Description**: **Overview** We are not just offering a job but a meaningful career! Come join our passionate team! As a Fortune 50 company, we hire the best employees to serve our customers, making us a leader in the insurance and financial services industry. State Farm...

  • Legal Assistant

    4 weeks ago

    Laurel, United States McCabe, Weisberg & Conway, LLC Full time

    Job DescriptionJob DescriptionWith over 40 years of experiences in Real Estate Law, our Law Firm has an immediate opening for a full- time Legal Assistant in our Laurel, MD office! MWC is a high volume, fast- paced, multi-office law firm representing Mortgage Lenders, Banks and Financial Institutions in New York, New Jersey, Pennsylvania, Delaware, Maryland,...

  • Legal Assistant

    4 weeks ago

    Laurel, United States McCabe, Weisberg & Conway, LLC Full time

    Job DescriptionJob DescriptionWith over 40 years of experiences in Real Estate Law, our Law Firm has an immediate opening for a full- time Litigation Legal Assistant in our Laurel, MD office! MWC is a high volume, fast- paced, multi-office law firm representing Mortgage Lenders, Banks and Financial Institutions in New York, New Jersey, Pennsylvania,...

  • Legal Assistant

    3 weeks ago

    Laurel, United States McCabe, Weisberg & Conway, LLC Full time

    Job DescriptionJob DescriptionWith over 40 years of experiences in Real Estate Law, our Law Firm has an immediate opening for a full- time Legal Assistant in our Laurel, MD office! MWC is a high volume, fast- paced, multi-office law firm representing Mortgage Lenders, Banks and Financial Institutions in New York, New Jersey, Pennsylvania, Delaware, Maryland,...

  • Legal Assistant

    3 weeks ago

    Laurel, United States McCabe, Weisberg & Conway, LLC Full time

    Job DescriptionJob DescriptionWith over 40 years of experiences in Real Estate Law, our Law Firm has an immediate opening for a full- time Litigation Legal Assistant in our Laurel, MD office! MWC is a high volume, fast- paced, multi-office law firm representing Mortgage Lenders, Banks and Financial Institutions in New York, New Jersey, Pennsylvania,...

  • Legal Secretary

    2 weeks ago

    Mount Laurel, United States Adinolfi, Roberto, Burick & Molotsky, PA Full time

    Company Description At Adinolfi, Roberto, Burick & Molotsky, P.A., we stand out for our unwavering commitment to guiding clients across New Jersey through the complexities of divorce and family law matters. Our clients trust us to safeguard their financial futures, nurture their relationships with their children, and navigate other deeply personal family...

  • Legal Assistant/secretary

    2 weeks ago

    Mount Laurel, United States Flynn Law Full time

    **About us** Flynn Law Plaintiffs Injury Firm **Assisting Paralegals/Attorneys with client files in a Plaintiffs Law Office** Data entry into computer system, coordinating appointments, treatment with doctors and clients, working with paralegals and attorneys to efficiently help the client seek legal and medical help when appropriate. We are looking for...

  • Administrative Assistant

    3 weeks ago

    Mount Laurel, United States Colliers Engineering & Design Full time

    Overview: Colliers Engineering & Design is seeking an Administrative Assistant to work in our Mt. Laurel, NJ office. This Administrative Assistant will provide intermediate office and administrative support to the area or business unit, and other staff within the business line. Some of the duties may require handing of confidential administrative duties. May...

  • Office Administrator

    4 days ago

    Mount Laurel, United States Underwriters Marketing Service Inc. Full time

    '''Responsibilities:''' General office administration duties including data entry. - Ability to work well in a team environment Pay: $15.00 - $16.50 per hour Expected hours: 40 per week **Benefits**: - 401(k) - Dental insurance - Health insurance - Health savings account - Life insurance - Paid time off Schedule: - 8 hour shift - Monday to...

  • Legal Secretary

    4 weeks ago

    Mount Laurel, United States Post & Schell, P.C. Full time

    We have an immediate opening for a Legal Secretary in our Mount Laurel office. The Legal Secretary will be responsible for assisting a variety of attorneys. Responsibilities include, but are not limited to: - Formatting briefs, pleadings and other legal documents - Filing legal documents - Transcribing dictations - Corresponding with clients - Maintaining...

  • Legal Secretary

    1 week ago

    Mount Laurel, United States Post & Schell Full time

    Job DescriptionJob DescriptionWe have an immediate opening for a Legal Secretary in our Mount Laurel office. The Legal Secretary will be responsible for assisting a variety of attorneys.Responsibilities include, but are not limited to:· Formatting briefs, pleadings and other legal documents· Filing legal documents· Transcribing dictations· Corresponding...

  • Legal Secretary

    2 weeks ago

    Mount Laurel Township, United States Adinolfi, Roberto, Burick & Molotsky, PA Full time

    Company Description At Adinolfi, Roberto, Burick & Molotsky, P.A., we stand out for our unwavering commitment to guiding clients across New Jersey through the complexities of divorce and family law matters. Our clients trust us to safeguard their financial futures, nurture their relationships with their children, and navigate other deeply personal family...

  • Legal Admin

    5 days ago

    Mount Pleasant, United States Ave Staffing Legal Specialists Full time

    Job DescriptionJob DescriptionMid-size civil litigation and insurance defense firm seeking to hire a 2+ year Legal Assistant for its South Carolina office, who works well individually and as part of a legal team and is willing to go above and beyond.This person must be a critical thinker, detail-oriented, experienced, hard-working, enthusiastic,...

  • Legal Admin

    4 weeks ago

    Mount Pleasant, United States Ave Staffing Legal Specialists Full time

    Job DescriptionJob DescriptionMid-size civil litigation and insurance defense firm seeking to hire a 2+ year Legal Assistant for its South Carolina office, who works well individually and as part of a legal team and is willing to go above and beyond.This person must be a critical thinker, detail-oriented, experienced, hard-working, enthusiastic,...

  • Development Administrative Assistant

    1 week ago

    Mount Laurel, United States American Society of Transplantation Full time

    The American Society of Transplantation is a non-profit organization dedicated to advancing the field of organ transplantation and improving patient outcomes. We are a medical association with more than 4,800 professional members in the field of transplantation. As a small but mighty team, each person plays an essential role in the success in...

  • Warehouse Associates

    1 week ago

    Mount Laurel, United States Fenchem Inc Full time

    *Exciting Announcem t! Fenchem is excited to announce the pening of - new of - e in Mount Laur - NJ, this mid-Ju - As our operatio - expand, we ar - ctively seeking skilled - ehouse Assoc / Office - inistrator to join ou growing tea - Explore your next career op - tunity with us!* *About Fe hem:* Founded in 19 - headquartered in Nanjing, China, nchem...