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Office Clerk

4 months ago

Houston, United States Elite Spectrum Care LLC Full time

**Benefits**:

- Opportunity for advancement
- Paid time off
- Training & development

**Office Clerk - Part Time | Outpatient (77025 Houston)**

Location: 10830 Craighead Dr. Ste 100 Houston, TX 77025

JOB REF: 24-001

TALENT AREA: Applied Behavior Analysis

JOB SHIFT: Monday - Wednesday || 8:00 am - 3:00 pm

JOB TYPE: Part-Time

POSTED DATE: Wednesday, June 12, 2024

**JOB SUMMARY**

**Requirements**:
**PRIMARY JOB RESPONSIBILITIES**
Job responsibilities labeled EF capture those duties that are essential functions of the job.

**_Supervisor Responsibilities_**
- None.

**_ _**
**_Duties/Responsibilities_**

The office clerk plays a vital role in ensuring the smooth functioning of the office. Some of the main job duties of the office clerk include:

- _Scheduling_.
- Managing and organizing the daily schedule of therapy appointments.
- Preparing the weekly clinic cleaning schedule.
- Aid in maintaining and scheduling of supervisor(s) meetings and treatment plan due dates.
- Assist patients with re-scheduling appointments and other scheduling issues.
- _Medical records management (paper and electronic)._
- Update patient records.
- Ensuring client sign-in/sign-out (SISO) times are updated on paper and electronically in ProCare.
- Maintain session note tracking to ensure all session notes are accurately recorded and entered into the system (Catalyst)
- Assist with the creation, replenishment and maintenance of adequate stimuli.
- Filing and maintaining documentation including, but not limited to:

- Client binders.
- Past documentation/records filed into file cabinets.
- Ensuring documents are filed by name and date properly.
- _Inventory management._
- Create an inventory list of clinic items and quantities.
- Maintain inventory list on a regular basis.
- Inspect the level of supplies and input purchase requests when items are nearing shortages.
- Report to upper management on stock levels, issues etc.

o
- _Cleaning._
- Assist with cleaning of common areas (i.e., hall, staff area, kitchen, bathroom)
- Assist with decluttering cabinets.
- Maintain weekly cleaning schedule.
- _Assist with distributing client snacks and lunches._
- Organize tables/chairs in the common area.
- Heat/warm up and distribute client snacks and lunch.
- _Mail and Messages (paper and electronic)_
- Sort incoming mail and deliver to appropriate persons.
- Prepare outgoing mail as needed.
- Prepare and distribute patient information packets for onboarding.
- Answer phone calls and respond to inquiries.
- _Performs other related duties as assigned._

**Qualifications**:
**EDUCATION / EXPERIENCE REQUIREMENTS**
- High school graduate
- 1 year of clerical work experience (preferred)

**PHYSICAL REQUIREMENTS**
- Prolonged periods sitting at a desk and working on a computer or tablet.
- Must be able to lift up to 15lbs at times.

**KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED**
- Demonstrates the skills and competencies necessary to safely perform the assigned job, determined through on-going skills, competency assessments, and performance evaluations.
- Sufficient proficiency in speaking, reading, and writing the English language necessary to perform the essential functions of this job, especially regarding activities impacting patient or employee safety or security.
- Ability to work independently; demonstrates sound judgment and executes above average clinical skills.
- Exhibits strong interpersonal, teamwork and leadership skills with all levels of the healthcare team and assures delivery of excellent customer service to all patients, visitors, and co-workers.
- Possesses proficient computer knowledge.
- Demonstrate professional competence.

SUPPLEMENTAL REQUIREMENTS

Work Attire | Yes/No

Uniform | No

Scrubs | Yes

Business professional | Yes

Other (dept approved) | Yes

**Company Profile**:
At Elite Spectrum ABA, we provide comprehensive behavioral health care in Houston, TX. Established in 2017, we have worked hard to create a space where both our patients and staff can thrive. We are committed to providing quality services and strive to ensure that each patient receives the individualized care they need.

Our staff of experienced professionals is dedicated to their work and their patients. We provide a supportive environment that encourages autonomy and progress in the science of ABA. Our clinicians are passionate about helping every patient reach their goals and maximize their potential.

At Elite Spectrum ABA, we are committed to helping our patients in Houston and the surrounding areas lead healthier, happier lives. We provide comprehensive services to ensure that all our clients receive the care they need. We strive for excellence and are proud to be a leader in behavioral health care.