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Director, Office of Sponsored and Student Research

3 months ago

Valparaiso, United States Valparaiso University Full time

The Director of the Office of Sponsored and Student Research is a leader, collaborator, and central resource for faculty, senior administration, and staff seeking external funding for research, teaching, student service programs, and strategic initiatives. Reporting to the Assistant Provost, the Director is a knowledgeable, approachable, and flexible professional able to work with various people and perform under significant time pressure and rapidly changing priorities. As a research administrator with broad-ranging responsibilities, the Director oversees three faculty who manage the Institutional Review Board (IRB), Institutional Animal Care and Use Committee (IACUC), and student research programs on a part-time basis.

**Major Responsibilities**:

- **Grant/Fellowship/Contract Management Pre-Award**:

- Submit 50+ proposals each year to more than 30 unique federal, state, and private funders.
- Marshal information packets through the GPAF internal review process prior to proposal submission.
- Develop and teach group grant writing information sessions for the campus community. Provide an overview of grant writing in student classes when requested.
- Work with the Assistant Controller to ensure that budgets are prepared following University policy, general accounting standards, the Uniform Guidance, and funder requirements.
- Coordinate with the Advancement Office when needed.
- Maintain database of grant activity and prepare FY and trends reports. Willingness and ability to work outside of normal business hours to meet deadlines.
- **Grant/Fellowship/Contract Management Post-Award**:

- Create a Spending Plan/Request for Restricted Account form for each award.
- Coordinate contract review and execution with the Assistant Controller.
- Coordinate grant launch meetings with the Assistant Controller and PI/team to introduce PIs to the grant management process.
- Prepare progress reports for select opportunities and review PI reports as requested.
- Assist PIs/PDs and the Assistant Controller with requesting budget revisions, changes in PI, and extensions.
- **Compliance**:

- Coordinate training and keep compliance records with non-financial post-award grants management requirements such as conflict of interest, data sharing, and research ethics training.
- **IRB**:

- **IACUC**:

- **Student Research**:

- Assist the Assistant Director in planning three student symposia annually, encouraging faculty to support student research and creative expression, and coordinating the summer research program on campus.
- **General**:

- Remain current on a range of rules, regulations, and trends within research administration and higher education. Develop and update university policies and procedures. Maintain and enhance the Sponsored Research website
- Serve as an ex officio member of the University’s Creative Work and Research Committee. Serve on other university committees as appropriate.

**Required Knowledge and Skills**:

- Master's degree from an accredited institution in business, management, leadership, general studies, or in a specific academic discipline
- Five years of experience in research administration, grant management, and research ethics
- Grant writing and administration experience in a higher education setting
- Familiarity with federal, state, and private foundation funder programs and guidelines
- Experience preparing budgets and familiarity with common accounting practices
- Working knowledge of various principles, rules, and regulations, including the Uniform Guidance, Belmont Report/OHRP, and OLAW
- Familiarity with federal grant submission and administration systems (research.gov, grants.gov, HRSA EHB, PAMS, eRACommons/ASSIST, G5/G6, etc.)
- Strong oral and written communication skills, as well as good listening skills
- Familiarity with research ethics and IRB and/or IACUC principles and processes
- Project management experience and strong time management abilities
- Commitment to supporting student research
- Experience in program and event planning

**Personal Attributes**:

- Strategic thinker with enough attention to detail to follow through accurately and completely
- Ability to critically assess situations, maintain attention to detail, solve problems/seek answers, work efficiently under stress, meet deadlines, and anticipate/adapt to frequently changing priorities
- Ability to cope with absolute and specific funder requirements within a broader context of ambiguity, inconsistency, and uncertainty
- Entrepreneurial/”can do” attitude and ability to encourage others while being realistic about risks and likelihood of success
- Facility adapting to others’ academic training, administrative perspectives, and thought processes
- Work both independently and collaboratively
- Commitment to DEI and ability to work with a wide variety of people
- Patience to deal with administrivia and others’ anxiety
- Self-motivated to pursue professional development opportunities and stay current