Office Manager

3 months ago

Valparaiso, United States Ursitti Enterprises LLC Full time
Job DescriptionJob Description

KEBA designs and manufactures innovative, high value solutions in the fields of industrial, banking, and service automation. The company is based in Europe and operates a small, growing subsidiary location in the USA, which handles sales and support for industrial automation customers in North America.

We are currently looking to recruit an Office Manager that is highly motivated to keep the administrative functions of the USA office organized and running efficiently.

Responsibilities include:

  • Implement, execute, and manage procedures to keep administration functions of the office
  • organized and running efficiently
  • Maintain office hours from 8:30am to 5:00pm every business day (flexible 1/2 hour lunch)
  • Primary operator for answering and transferring phone calls
  • Enter and manage customer information and activities in the CRM system for sales team.
  • Generate quotes on direction of sales team
  • Order processing, repair processing, inventory management
  • Domestic and international shipping / receiving
  • Coordinate and help compile financial reporting
  • Organize and manage contracts, logistics, and administrative requirements for trade shows and
  • other events
  • Administrative support for local marketing activities (online research, coordinate contracts and
  • terms for advertisements and association memberships, generate reports, etc.)
  • Organize and manage physical and electronic filing system for administrative files
  • Organize and manage office services (water, electric, gas, cleaning, etc.)
  • Coordinate with accountant to make sure all invoices are paid
  • Handle incoming mail and other material
  • Organize and book travel arrangements for team as needed
  • Prepare and manage correspondence, reports and documents
  • Take, type and distribute meeting minutes
  • Arrange and confirm appointments
  • Maintain schedules and calendars
  • Changing responsibilities as the company grows
  • The candidate must have:
  • 2-5 years of experience in a similar role
  • Strong organizational skills with attention to detail
  • Strong work ethic
  • Experience using Microsoft Office (Word, Excel, Outlook, PowerPoint) and Peachtree accounting
  • software (or QuickBooks)
  • Strong verbal and written communication skills
  • Ability to multi-task and get things done in a timely manner
  • Self-motivation, discipline, and stress tolerance
  • Location: Valparaiso, IN


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