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Bilingual Administrative Assistant

3 months ago

Chicago, United States K.L.E.O. Community Family Life Center Full time

**Position/Title**:Bilingual Administrative Assistant

**Reports To**:The Office Manager

**Employee Status**:Full-Time/Non-Exempt

**Start Date**: Immediately

Do you thrive in a fast-paced environment and enjoy providing exceptional support? Are you fluent in both English and Spanish? If so, we want to hear from you****

**About the KLEO Center**:
The KLEO Community Family Life Center is a non-profit organization that provides a haven and essential services to Chicago's victims of violence. KLEO empowers individuals and families to build a brighter future through various programs and initiatives, from youth development programs to health fairs, workforce development, and food distribution.

**Job Summary**

In this role, you will support KLEO's mission by providing staff with comprehensive administrative, communication, and clerical support, managing the office's day-to-day operations, and ensuring a smooth and efficient workflow.

**Key Responsibilities**:

- Providing language assistance and translation services for clients who speak Spanish.
- Manage calendars and schedule appointments for staff.
- Compose and proofread professional correspondence, documents, and presentations.
- Maintain accurate database systems (physical and digital) and ensure efficient document management.
- Process invoices, travel requests, and other administrative tasks.
- Coordinate travel arrangements and meeting logistics.
- Order and inventory office supplies and equipment.
- Welcoming clients, conducting initial intake interviews, and assisting them in accessing the organization's services.
- Perform other administrative duties as assigned.

**Minimum Requirements**
- High school diploma required. Associate's degree preferred.
- Fluency in written and spoken Spanish is required.
- 1-2 years of experience as a Bilingual Administrative Assistant or in a similar role is preferred.
- Excellent written and verbal communication skills in English.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong organizational and time management skills.
- Ability to prioritize tasks, work independently, and meet deadlines.
- Excellent interpersonal skills and the ability to work effectively with a team.
- A positive attitude and a willingness to learn are essential.
- Comfortable lifting and moving office supplies and equipment weighing about 20 pounds.
- Able to sit or stand for extended periods while performing tasks.

**Benefits**:

- Competitive salary and benefits package.
- Opportunity to work in a dynamic and mission-driven organization.
- Positive and collaborative work environment.

**To Apply**:
**Benefits**:

- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance

Schedule:

- 8 hour shift
- Monday to Friday

**Experience**:

- Administrative Assistant: 1 year (preferred)

**Language**:

- Spanish (required)

Ability to Commute:

- Chicago, IL 60637 (required)

Ability to Relocate:

- Chicago, IL 60637: Relocate before starting work (preferred)

Work Location: In person