Bilingual Leasing Administrative Assistant

4 weeks ago


West Chicago, United States HHDC Full time
Job DescriptionJob Description

At Hispanic Housing our vision is to provide affordable housing that people are proud to call home. In creating quality housing, a safe and stable environment, and by providing superior customer service, we help create part of the foundation that enables people to make a better life for themselves, their families, their neighbors, and communities.

We are seeking a Leasing Administrative Assistant to join our team and help us carry out our vision for an apartment complex in West Chicago, IL.  The candidate must be team oriented with experience in administrative support and must excel in providing superior customer service to residents.  This is a great opportunity to start your career within property management and make a positive impact on people's lives.  

RESPONSIBILITIES include the following.  Other duties may be assigned.

  • Provides a positive first impression and excellent customer service to all callers/visitors including: tenants, vendors, contractors and guests.
  • Coordinates day-to-day tenant transactions; maintains, audits, and reports all fund management pertaining to move-in, move-out, initial rent, deposits, and outstanding funds for move-in.
  • Assists with preparation and maintaining all property management files, reports, etc.
  • Assists with purchase orders/invoices for manager’s approval.
  • Assists with inspections.
  • Maintains waiting list(s); initiates tenant files.
  • Assists with lease renewals for all tenants, in accordance with policy and procedures set by management and federal housing policies.
  • Sets up interviews, fills out forms, follows up with processing information and performs rent calculations.
  • Prepares and delivers move-in and move-out correspondence to tenants in accordance with local and state regulations as directed by the management.
  • Shows property and apartments to prospects as necessary.
  • Processes and creates work orders as needed for maintenance staff.
  • Performs other duties as assigned.

MINIMUM QUALIFICATIONS

  • High School Diploma/GED
  • Proven experience as an administrative assistant and at least 1 year in a customer service role.  Previous leasing experience a plus.
  • Must have or be able to obtain within 6 months an AMP Leasing Certificate if required by state and any other program required certifications (i.e., (HUD, Tax Credit).
  • Proficiency in MS Office (Outlook, Excel, Word, in particular) and the ability to learn other software programs.
  • Excellent time management skills and the ability to prioritize multiple assignments.
  • Attention to detail and problem-solving skills.
  • Excellent written and verbal communication skills.
  • Good basic math skills.
  • Strong organizational skills with the ability to multi-task.
  • Ability to interact effectively with a diverse range of people.
  • Diplomacy in handling problems of residents

The position offers a competitive salary and excellent benefits including medical, dental, vision, life, 401(k), tuition reimbursement and more.

 



  • Chicago, United States HHDC Full time

    Job DescriptionJob DescriptionAt Hispanic Housing our vision is to provide affordable housing that people are proud to call home. In creating quality housing, a safe and stable environment, and by providing superior customer service, we help create part of the foundation that enables people to make a better life for themselves, their families, their...


  • Chicago, United States HHDC Full time

    At Hispanic Housing our vision is to provide affordable housing that people are proud to call home. In creating quality housing, a safe and stable environment, and by providing superior customer service, we help create part of the foundation that enables people to make a better life for themselves, their families, their neighbors, and communities. We are...


  • Chicago, United States HHDC Full time

    Job DescriptionJob DescriptionAt Hispanic Housing our vision is to provide affordable housing that people are proud to call home. In creating quality housing, a safe and stable environment, and by providing superior customer service, we help create part of the foundation that enables people to make a better life for themselves, their families, their...


  • Chicago, United States HHDC Full time

    At Hispanic Housing our vision is to provide affordable housing that people are proud to call home. In creating quality housing, a safe and stable environment, and by providing superior customer service, we help create part of the foundation that enables people to make a better life for themselves, their families, their neighbors, and communities. We are...


  • West Palm Beach, United States HH Staffing Services Full time

    Job DescriptionJob DescriptionHH Staffing Service has partnered with multiple apartment communities in the West Palm Beach area as they search for experienced Bilingual Leasing Agents. You will handle all real estate activities and transactions on behalf of the clients.ResponsibilitiesYour daily responsibilities will consist of but are not limited to...

  • Lease Administrator

    5 days ago


    Chicago, United States Perry Lynn Consulting, LLC Full time

    Our client is seeking to hire a Lease Administrator. This position is responsible for mastering all phases of analysis, administration, and processing of all lease data and charges, including data verification, analysis and preparation of all billings, such as monthly recurring charges, real estate tax and percentage rent. Lease data is used by all areas of...


  • Chicago, United States K.L.E.O. Community Family Life Center Full time

    **Position/Title**:Bilingual Administrative Assistant **Reports To**:The Office Manager **Employee Status**:Full-Time/Non-Exempt **Start Date**: Immediately! Do you thrive in a fast-paced environment and enjoy providing exceptional support? Are you fluent in both English and Spanish? If so, we want to hear from you**!** **About the KLEO Center**: The...

  • Leasing Specialist

    2 weeks ago


    West Chester, Pennsylvania, United States Levco Management Llc Full time

    Leasing SpecialistFull Time: 40 hours/weekFLSA Status: Non-ExemptSchedule: 5 days a week, rotating SaturdaysReports to: Property ManagerJob DescriptionLevco Management is currently hiring a Leasing Specialist for an apartment community located in Chesterfield, VA. We are seeking a motivated individual with prior experience in the apartment industry who is...


  • West Chicago, United States HHDC Full time

    Job DescriptionJob DescriptionAt Hispanic Housing our vision is to provide affordable housing that people are proud to call home. In creating quality housing, a safe and stable environment, and by providing superior customer service, we help create part of the foundation that enables people to make a better life for themselves, their families, their...


  • West Chicago, United States HHDC Full time

    Job DescriptionJob DescriptionAt Hispanic Housing our vision is to provide affordable housing that people are proud to call home. In creating quality housing, a safe and stable environment, and by providing superior customer service, we help create part of the foundation that enables people to make a better life for themselves, their families, their...


  • Chicago, United States Leasing and Management Company, Inc. Full time

    **ADMINISTRATIVE ASSISTANT/RECERTIFICATION CLERK** **JOB DESCRIPTION** Perform administrative front office functions from applicants to move ins to lease renewals. Provide great customer service to our residents and potential applicants. Process work order and invoices. Assist the Property Manager in other areas as needed. **BUSINESS MANAGEMENT AND OWNER...


  • West Palm Beach, United States Career Group Full time

    Our client, a well-known real estate company is actively looking for a contracted Leading Administrator to start as soon as possible. The team is looking for a personable, professional, and eager individual to hit the ground running with the team.*Must be able to commit to a 2 - 3 month contract with the possibility of extension...

  • Leasing Administrator

    2 weeks ago


    West Palm Beach, United States Career Group Full time

    Our client, a well-known real estate company is actively looking for a contracted Leading Administrator to start as soon as possible. The team is looking for a personable, professional, and eager individual to hit the ground running with the team.*Must be able to commit to a 2 - 3 month contract with the possibility of extension...

  • Accounts Payable

    3 weeks ago


    Chicago, United States Abbell Associates Full time

    Position Overview: Prepares and coordinates day-to-day team property accounts payable and lease administration for company owned and third-party ownership groups; responds promptly to AP and lease admin inquiries from staff, tenants, lenders/partners and maintains required completion schedules. Responsibilities include day-to-day AP and Lease Administration...


  • West Chicago, United States HHDC Full time

    The property manager is responsible for all day-to-day operations including maintaining the properties, tenant relations, marketing and leasing, contract administration and financial management as well as assisting with long-term planning at the property. The Property Manager will be expected to complete all management duties in a professional and timely...


  • Chicago, United States Morguard Residential Full time

    **We're looking for you**: To use your detailed and informed understanding of the property, its amenities, and the surrounding areas to provide responsive, courteous, and thorough information to all prospective tenants, current residents, and property staff. In this role, you'll work in all aspects to promote a high quality of living for our community....


  • Chicago, United States Morguard Residential Full time

    **We're looking for you**: To use your detailed and informed understanding of the property, its amenities, and the surrounding areas to provide responsive, courteous, and thorough information to all prospective tenants, current residents, and property staff. In this role, you'll work in all aspects to promote a high quality of living for our community....


  • Chicago, United States The Reserves Network, Inc. Full time

    Job DescriptionJob DescriptionBilingual Administrative Clerk Temp to Hire OpportunityCompetitive pay $17.00- $20.00Location: Chicago, IL 1st Shift Monday – Friday 7:00 am to 3:30 pm Introduction Statement:Located in the heart of Chicago IL, our client is currently seeking a diligent and organized Administrative Clerk to join their company. The Clerk will...


  • Chicago, Illinois, United States The Reserves Network, Inc. Full time

    Job DescriptionJob DescriptionBilingual Administrative Clerk Temp to Hire OpportunityCompetitive pay $17.00- $20.00Location: Chicago, IL 1st Shift Monday – Friday 7:00 am to 3:30 pm Introduction Statement:Located in the heart of Chicago IL, our client is currently seeking a diligent and organized Administrative Clerk to join their company. The Clerk will...


  • Chicago, United States HHDC Full time

    Job DescriptionJob DescriptionThe Administrative Assistant located in Chicago, IL, is responsible for providing clerical assistance and general backup to property management staff to accomplish all required tasks.  The assistant is responsible for knowledgeably and efficiently fielding all calls and walk-ins.  Also, this position handles all clerical needs...